{"id":4157046,"url":"https://alion.io/job/aecom-administrative-assistant-ii-3","title":"Administrative Assistant II","company":{"id":3394,"name":"AECOM","domain":"aecom.com","url":"https://alion.io/company/aecom","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":75,"open_postings":806,"ghost_share":0.021,"stale_share":0.94,"repost_share":0.021,"time_to_fill_p50_days":35,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Taguig, Philippines"],"countries":["PH"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"ServiceNow","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-11-12T08:45:28Z","employer_posted_date":"2026-11-12","last_verified_at":"2026-11-12T10:55:19Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Work with Us. Change the World.\nAt AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.\nThere has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.\nWe're one global team driven by our common purpose to deliver a better world. Join us.\n This role provides administrative support for various tasks, such as preparation of reports, charts, and other presentation materials, inventory of office supplies, timekeeping duties and maintenance of files, databases and archives of relevant records to one or more managers in a department or group in an organization. This role works under general guidance and supervision.\nResponsibilities & Duties\nProvide support in general administrative tasks such as but not limited to filing, encoding, maintaining, and sorting files and documents.\nPrepares, generate, and maintain reports, spreadsheets, presentations, and other necessary documents as required, in response to and in anticipation of department’s needs.\nPrepares, reviews, submits, and tracks Stakeholder’s expense reports for reimbursements\nEnters, tracks and processes departmental invoices for payment.\nProcesses timesheet approval, submission and Oracle Time Adjustments (OTA) (including approvals, transfers and cost center changes) for employees.\nMaintains and organizes documents in Sharepoint and Teams databases for stakeholders, including tasks such as saving, organizing, and creating folders for efficient document repository management.\nProcess and submit ServiceNow IT ticketing.\nProcess and purchase orders for office supplies, including IT hardware and software services. Conduct online research or other types of research for onshore partners.\nReroute documents to other approvers when necessary.\nPerform other related functions, projects and duties as assigned.\nMaintain confidentiality and a high level of professionalism in all interactions and when handling sensitive information.\nReceives guidance and training on well-structured assignments relying on instructions and established procedures and may be relied on to solve routine problems/issues.\nPerform and accomplish the responsibilities listed above under the general guidance and supervision of an SME or Team Leader.\n Minimum Requirements:\nBachelor’s Degree or at least 2 or more of relevant years of administration job experience\nStrong experience working in Microsoft Word, Excel, Outlook, and PowerPoint required.\nHighly motivated with ability to function well in a fast-paced environment.\nExcellent interpersonal, organizational and communication skills.\nStrong attention to detail with an ability to deliver accurate documentation and task completion.\nExperience managing multiple and changing demands, details, and deadlines.\nBasic understanding of Administrative and Vendor Support functions\nWorking knowledge of company organizational structures, terminology, and policies and procedures; experience with and/or working knowledge of functions, terminology, and policies and procedures applicable to assigned department.\nExperience with project coordination and budget tracking.\nAttributes: \nAbility to effectively communicate and collaborate within a specific group of internal and external customers. (Communication)\nAbility to maintain good customer relationship with the ability to proactively support customer needs and requirements. (Customer Service)\nAbility to be thorough and meticulous in completing multiple assigned tasks within deadline and in identifying errors, duplicates, and discrepancies through defined methods. (Attention to Detail)\nAbility to identify, assess, and resolve simple to moderate issues by following defined policies and procedures. (Problem Solving)\n At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.\nAbout AECOM\nAECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, and service recognition awards.\nAECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.\nWhat makes AECOM a great place to work\nYou will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community-where you have the freedom to grow in a world of opportunity.\nAs an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. 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