{"id":290839,"url":"https://alion.io/job/aecom-executive-assistant-i-2","title":"Executive Assistant I","company":{"id":3394,"name":"AECOM","domain":"aecom.com","url":"https://alion.io/company/aecom","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":79,"open_postings":559,"ghost_share":0,"stale_share":0.825,"repost_share":0,"time_to_fill_p50_days":37,"computed_at":"2026-09-25T05:45:01Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Taguig, Philippines"],"countries":["PH"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":10500,"max_usd":25000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":800},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-08-27T04:55:02Z","employer_posted_date":"2026-08-27","last_verified_at":"2026-09-26T02:16:16Z","board_verified":true,"closed_at":null,"days_open":29,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":29},"description":"Work with Us. Change the World.\nAt AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.\nThere has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.\nWe're one global team driven by our common purpose to deliver a better world. Join us.\n The Executive Assistant is responsible for providing administrative support to one or more executives, performing day-to-day tasks such as coordinating diaries, preparing materials for meetings, organizing and managing data, and serving as a liaison with other departments. A valuable asset to the executive team, the Executive Assistant is expected to communicate effectively, display a strong sense of professionalism, resourcefulness, and the highest degree of confidentiality.\nMaintain diaries within the Executive’s preferences, applying understanding of the executive’s priorities, leniencies, and limits - helping him/her create a proper balance between commitments \nFacilitate and manage the Executive’s accessibility and open lines of communication with internal and external networks \nProvide structure and proper prioritization of day-to-day administrative activities including key events, travel, and action items \nCreate and maintain reports, spreadsheets, distribution lists, email groups, and other necessary documents and database in response to and in anticipation of executive's needs \nPrepare and coordinate presentations \nDrive and assist the staging of virtual and in-person events \nArrange domestic and international travel \nManage correspondence for and on behalf the executive \nPractice collaboration with all levels within the company, develop effective networks with peers as well as external professional groups \nPrepare and submit Executive’s expense reports aligned with service level agreements \nConduct research \nPrepare and process departmental expenses and invoices for payment \nProcess purchase requests, purchase orders, invoice coding, vendor setup, and conduct accounts payable coordination \nPractice confidentiality and maintain high standards of business ethics, ensuring strict compliance with company policies \nCollaborate closely with peers to understand and enhance the value of the EA role \nPerform other related projects and duties as assigned \n Bachelor’s degree or 5 years experience in the same industry \nStrong experience working with MS 365 particularly Word, Excel, Outlook, and PowerPoint required \nHighly motivated with ability to function well in a fast-paced environment \nExcellent interpersonal, organizational, and communication skills \nStrong attention to detail with an ability to deliver accurate documentation and task completion \nExcellent verbal and written communication skills \nExperience drafting reports and correspondence \nExperience managing multiple and changing demands, details, and deadlines \nExperience working with a global team \nGood understanding of administrative and vendor support functions \nExperience with project coordination and budget tracking \nExperience with Sharepoint is a plus \nMust be willing to work in a fixed night shift and hybrid set-up of 3 days onsite work per week\n Attributes:\nAbility to effectively communicate and collaborate within a varied audience and internal and external customers. (Communication) \nAbility to maintain good customer relationship with the ability to suggest ways to improve customer support customer experience (Customer Service) \nAbility to be thorough and meticulous in completing assigned tasks and identifying errors, duplicates, & discrepancies through defined methods. (Attention to Detail) \nAbility to identify and resolve simple to moderate with the ability to provide resolution alternatives by following defined policies and procedures. (Problem Solving) \nAt AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.\nAbout AECOM\nAECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, and service recognition awards.\nAECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.\nWhat makes AECOM a great place to work\nYou will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community-where you have the freedom to grow in a world of opportunity.\nAs an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.","description_format":"text","description_chars":6634,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Flexible schedule"],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Urban Planning","Architecture","Management Consulting","Construction"],"lifecycle":[{"event":"open","at":"2026-09-05T14:22:23Z"}],"liveness":{"score":40,"band":"fade","label":"Fading","p_open":1,"p_active":0.539,"p_room":0.75,"age_days":29,"expected_fill_days":37,"reasons":["conf:0","stale_co","velocity","win:late","comp:brand"],"computed_at":"2026-09-25T05:45:01Z"},"pay":null,"html_url":"https://alion.io/job/aecom-executive-assistant-i-2","json_url":"https://alion.io/job/aecom-executive-assistant-i-2.json","meta":{"generated_at":"2026-09-26T04:08:14Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":4495,"day_limit":5000,"remaining_today":505,"minute_limit":60,"resets_at":"2026-09-27T00:00:00Z"}}}