{"id":3203246,"url":"https://alion.io/job/aecon-specialist-project-payroll","title":"Specialist, Project Payroll","company":{"id":2065254,"name":"Aecon","domain":"aecon.com","url":"https://alion.io/company/aecon-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":null},"role":"Finance","role_family":"Finance","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Charlotte, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":82000,"max_usd":157000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":5022},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Power Automate","optional":false},{"name":"Power BI","optional":false},{"name":"SAP BusinessObjects","optional":false}],"status":"live","first_seen_at":"2026-10-24T10:26:49Z","employer_posted_date":"2026-10-23","last_verified_at":"2026-10-26T12:29:57Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Come Build Your Career at Aecon!\nAecon delivers some of the most complex and impactful infrastructure projects - from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.\nSafety Always is not only our #1 core value - it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career - you’ll help build what matters to enable future generations to thrive.\nAt Aecon, you can count on:\nSafety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus - today and always.\nIntegrity. We lead by example, with humility and courage.\nAccountability. We’re passionate about delivering on our commitments.\nInclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.\nWe deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation - we call it Aecon Proud.\nAt Aecon we:\nEnsure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.\nAre intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.\nAre committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, and partnerships with Veteran groups, to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.\nOperate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.\nOur success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement - values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.\nWhat is the Opportunity?\nThe Project Payroll Specialist will report to the Project Payroll Supervisor and indirectly to the Payroll Manager. The role provides comprehensive support to the payroll team across multiple functions, ensuring compliance with legislative requirements in all jurisdictions with a focus on US operations.\nWhat You'll Do Here:\nResponsible for entering daily payroll via approved timesheets in SAP.\nPerform administrative and clerical duties to maintain current and accurate records for Timekeeping, Project Controls, etc.\nCollect, and verify daily labour timesheets for data Payroll entry and processing.\nResponsible for the Time and Attendance System employee onboarding, off boarding, daily attendance reconciliations.\nPerform all payroll duties such as verifying and submitting all timesheets, audit reports, prepare new employee packages and termination/layoff forms, rate changes, and travel and board calculations.\nAssist the site manager and superintendents in tracking analysis and forecasting of ongoing projects.\nCoordinate with the Time and Attendance System team to maintain shifts, rosters, etc.\nMaintain filing system for payroll documents in accordance with auditing procedures.\nMaintain documents for employee information including labour qualifications and certifications, training, etc.\nAssist Project Controls in tracking, monitoring, and analyzing productivity data and project costs where applicable.\nSupport and validation of hours/payroll for salaried and hourly employees across multiple states, ensuring accurate and timely payroll execution in accordance with established payroll calendars.\nEnsure compliance with U.S. federal, state, and local payroll legislation, including IRS regulations, FLSA requirements, state wage and hour laws, unemployment insurance, and statutory reporting obligations.\nMaintain and apply up-to-date knowledge of U.S. payroll laws, tax regulations, and legislative changes; assess impacts and support implementation of required system or process updates to remain compliant..\nSupport multi-state payroll setups and maintenance and ongoing compliance requirements.\nAdminister payroll adjustments and support off-cycle payment requests, including corrections, retroactive pay, bonuses, terminations, and manual checks, ensuring proper taxation and documentation.\nSupport and monitor wage garnishments, levies, and court-ordered deductions, ensuring accurate calculations, timely remittances, and compliance with federal and state regulations.\nReconcile payroll data and reports, supporting payroll audits, internal controls, and downstream financial processes such as general ledger interfaces and balance sheet reconciliations.\nPartner with HR, Finance, and external payroll vendors, providing payroll expertise, resolving discrepancies, and supporting audits, acquisitions, and system enhancements.\nRespond to employee payroll inquiries, delivering clear guidance on pay, taxes, deductions, and year-end forms (e.g., W-2s), while maintaining confidentiality and data integrity.\nWhat You Bring to the Team:\nA minimum of 5 years of US Payroll experience\nAPA Certification an asset\nADP HCM, SAP payroll and reporting systems an assets\nDemonstrated experience with U.S. multi-state payroll processing and federal payroll compliance\nStrong working knowledge of IRS regulations, FLSA, state tax laws, unemployment insurance, and garnishment rules\nExperience supporting payroll audits, regulatory inquiries, and compliance reporting\nTechnical expertise, advanced proficiency with Microsoft Office, Power Automate, Power BI and Business Objects, advanced Excel required\nStrong analytical and problem solving skills\nExcellent interpersonal and communications skills (written and verbal)\nKnowledge of requirements for payroll tax registrations for U.S.\nAct with discretion and confidentiality\nStrong organizational skills, including balancing multiple responsibilities and effectively meet deadlines\nProven ability to work independently as well as with a team\nStrong business acumen and understanding of organizational structures and functions\nAnalytical thinking skills to systematically break down issues & determine root cause\nAecon fosters belonging within and across our organization. We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law.\nWe are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations. Appropriate accommodation under the EEOC will be provided upon request throughout the interview and hiring process.\nAecon is committed to ensuring all job postings are compliant with all applicable laws. Any candidate who has a concern regarding the contents of this or any other job posting can email .","description_format":"text","description_chars":7634,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Transport Infrastructure","Construction"],"lifecycle":[{"event":"open","at":"2026-10-24T10:26:49Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":1,"expected_fill_days":24,"reasons":["conf:3","velocity","win:early","comp:brand"],"computed_at":"2026-10-26T05:57:25Z"},"pay":null,"html_url":"https://alion.io/job/aecon-specialist-project-payroll","json_url":"https://alion.io/job/aecon-specialist-project-payroll.json","meta":{"generated_at":"2026-10-26T14:16:44Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":19653,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-27T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2065254},"rest":"https://alion.io/mcp/rest/get_company?id=2065254"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Faecon-specialist-project-payroll"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Faecon-specialist-project-payroll"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Faecon-specialist-project-payroll"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/aecon-specialist-project-payroll\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Faecon-specialist-project-payroll"}]}