{"id":3245370,"url":"https://alion.io/job/aersale-executive-assistant","title":"Executive Assistant","company":{"id":3865672,"name":"AerSale","domain":"aersale.com","url":"https://alion.io/company/aersale","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":14,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-26T05:57:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":"staff","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Doral, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":55000,"max_usd":129000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":153},"experience_years_min":10,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-13T00:00:00Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-10-26T22:06:24Z","board_verified":true,"closed_at":null,"days_open":13,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":13},"description":"Who we are:\nAerSale® is a global leader and market innovator specializing in aviation products and services to meet the growing demand for aftermarket support in global passenger, cargo, and government segments. Featuring complete aircraft nose-to-tail, value-added offerings, including Aircraft & Component Maintenance, Repair and Overhaul Services (MRO), Aircraft & Engine Sales and Leasing, Used Serviceable Material (USM) Sales and Parts Exchange, Flight Equipment Asset Management Services, Internally developed aircraft and component modifications (engineered solutions) designed to enhance aircraft performance and operating economics (e.g. AerSale®, AerTrak® and AerAware).\nFor more information, visit us at www.aersale.com.\n What we Offer:\nMedical Insurance\n100% Employer Paid Dental, Vision, Life, Short and Long Term Disability Insurance\n401K with Employer Contribution\nEmployee Stock Purchase Plan (ESPP)\nEducation Reimbursement (related field)\nEmployee Referral Program and Recognition Program\nPaid Holidays and 15 Paid Time-Off Days annually\nJob Description:\nEssential Duties and Responsibilities:\nCompletes a broad variety of administrative tasks for the CEO and COO including; managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; copying, reviewing outside mail, scanning and filing documents, screening phone calls and visitors, updating Outlook contacts, maintaining executive files, arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.\nAnticipating the executives’ needs and proactively bringing together appropriate people and resources to support the executive in addressing these issues.\nCompletes critical aspects of deliverables and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem solving; making adjustments to plans.\nEnhances executives’ and company’s reputation by accepting ownership for accomplishing new and different requests, exploring opportunities to add value to job accomplishments.\nRepresents the executives by welcoming visitors, arranging company dinners and other corporate functions; answering questions and meeting requests directed to the executive office.\nAssists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings.\nManaging external contacts; proactively understanding who they are, who the primary contacts are, and keeping track of periodic communication needed for primary contacts. Improves quality results by studying, evaluating, and re-designing processes, implementing changes.\nEffectively handle Board of Directors related activities and communications with a high degree of professionalism, accuracy and confidentiality.\nUpdates job knowledge by participating in educational opportunities; reading professional publications, maintaining personal networks; participating in professional organizations.\nPerform additional duties as assigned\n\nEducation and Experience:\nBachelor's degree in Business Administration or a related field.\nMinimum of 10 years of administrative experience, including at least 5 years supporting an executive at the C-level or equivalent.\nCompany start-up experience preferred.\nAbilities and Skills:\nExcellent verbal and written communication skills.\nHigh level of professionalism and demonstrated ability to handle confidential information accordingly is crucial in this role.\nDemonstrated success where personal results and accountability are evident.\nStrong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.\nStrong sense of teamwork.\nCan operate independently and remotely from a supervisor.\nAdvanced PC skills in Microsoft Office, including Word, PowerPoint, and Excel.\nProficient with technology, including mobile devices.\nIf you would like to see your career take flight, apply today!\nAersale is an Equal Opportunity Employer. The company prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, general identity, national origin, or for inquiring about, discussing, or disclosing information about compensation. As a Government Contractor Aersale takes affirmative action to employ and advance in employment individuals without regard to disability or veteran status. 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