{"id":2110838,"url":"https://alion.io/job/aes-corporation-office-manager","title":"Office Manager","company":{"id":1754852,"name":"AES Corporation","domain":"aes.com","url":"https://alion.io/company/aes-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":98,"open_postings":7,"ghost_share":0,"stale_share":0.286,"repost_share":0,"time_to_fill_p50_days":21,"computed_at":"2026-10-19T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Indianapolis, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":49000,"max_usd":99000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1549},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-08T22:13:14Z","employer_posted_date":"2026-10-08","last_verified_at":"2026-10-20T01:12:45Z","board_verified":true,"closed_at":null,"days_open":11,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":11},"description":"Are you ready to be part of a company that's not just talking about the future, but actively shaping it? Join The AES Corporation, the largest US-based global power company with a team of 8,300 employees across 12 countries. \nAES has been ranked #1 by BloombergNEF in renewable energy sales to corporations in the US and Americas for five consecutive years, providing electricity for millions of people worldwide. \nWe are proud to foster a strong workplace culture, earning prominent positions in Great Place to Work™ rankings across the markets where we operate. AES was also named one of the World’s Most Ethical Companies for the 13th consecutive year in 2026, highlighting our dedication to integrity, transparency, and responsible business practices.\nOur spirit of innovation continues to earn industry recognition. AES is the only seven-time winner of the Edison Electric Institute’s Edison Awards in the twenty-first century, a distinction honoring global leadership in advancing the electric power industry. \nIf you're ready to be part of a company that's not just adapting to change, but driving it, AES is the place for you. We're not just building a more sustainable future, we're powering it. Apply now and energize your career with a true leader in global energy. \nOffice Manager\nPosition Summary\nThe Office Manager is responsible for the efficient day-to-day operation of the office, ensuring a professional, productive, safe, and welcoming environment for employees, visitors, customers, and business partners. This role serves as a key resource for workplace operations, office administration, vendor coordination, employee support, and workplace engagement activities.\nThe successful candidate is a highly organized, service-oriented professional who demonstrates initiative, sound judgment, and the ability to manage multiple priorities while building strong relationships across the organization.\nThe Office Manager takes ownership of office processes, promotes operational efficiency, and contributes to a positive workplace experience.\nKey Responsibilities\nOffice Operations\nServe as the primary point of contact for office operations, including parking, mail services, shipping, office supplies, and cleaning services.\nOversee office and workstation assignments, ensuring workplace guidelines and standards are consistently maintained.\nMaintain office operating procedures, documentation, and records to support efficient workplace operations.\nMonitor day-to-day office activities and identify opportunities for continuous improvement.\nTrack, coordinate, and follow up on office requests to ensure timely resolution and appropriate escalation when necessary.\nAssess and prioritize competing workplace requests based on operational needs and business impact.\nWorkplace Coordination\nEnsure office amenities are available, functional, organized, and maintained in accordance with workplace standards.\nMaintain inventory levels for office supplies and coordinate replenishment as needed.\nCoordinate workplace logistics and support office-related projects and initiatives.\nAssist with office readiness and workspace preparation for new hires and employee moves.\nVendor and Administrative Management\nManage relationships with vendors and service providers, ensuring quality service delivery and adherence to established expectations.\nCoordinate invoicing, payment processing, and administrative activities associated with vendor services.\nMaintain vendor information, service records, and key contacts.\nMonitor vendor performance and follow through on service-related issues to resolution.\nEmployee Experience and Engagement\nPlan and coordinate location-specific events, employee activities, and workplace celebrations.\nPartner with internal teams and employee resource groups to support engagement initiatives and workplace programs.\nCommunicate office updates, procedures, and operational information to employees as needed.\nServe as a resource for employees regarding workplace services, amenities, and office-related processes.\nVisitor and Team Support\nProvide support for visitors and reception activities as needed.\nCollaborate with administrative professionals and business partners to support operational needs and ensure office effectiveness.\nCoordinate building orientation activities and workplace onboarding support for new hires.\nMaintain a safe, secure, clean, and welcoming office environment.\nRequired Qualifications\nMinimum of five (5) years of professional experience in office management, workplace operations, or a senior administrative support role.\nDemonstrated ability to work independently, exercise sound judgment, and take ownership of responsibilities with minimal supervision.\nStrong organizational and time-management skills with the ability to manage multiple priorities and meet deadlines.\nExceptional customer service and relationship-building skills with the ability to interact professionally at all levels of the organization.\nAbility to remain composed, adaptable, and solution-oriented in a dynamic work environment.\nStrong attention to detail and commitment to delivering high-quality work.\nAdvanced proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams.\nExcellent written, verbal, and interpersonal communication skills.\nDemonstrated alignment with AES values: Safety First, Highest Standards, and All Together.\nPreferred Qualifications\nBachelor's degree or equivalent combination of education and professional experience.\nExperience supporting office operations within a corporate environment.\nExperience coordinating workplace events, employee engagement activities, or office programs.\nWork Environment\nPrimarily office-based position with occasional site visits.\nRegular interaction with employees, customers, vendors, visitors, and external stakeholders.\nFast-paced environment requiring adaptability, initiative, strong organizational skills, and sound problem-solving abilities.\nAES is an Equal Opportunity Employer who is committed to building strength and delivering long-term sustainability through diversity and inclusion. Respecting all backgrounds, differences and perspectives enables us to improve the lives of our people, customers, suppliers, contractors, and the communities in which we live and work. All qualified applicants will receive consideration for employment without regard to sex, sexual orientation, gender, gender identity and/or expression, race, national origin, ethnicity, age, religion, marital status, physical or mental disability, pregnancy, childbirth, or related medical condition, military or veteran status, or any other characteristic protected under applicable law. E-Verify Notice: AES will provide the Social Security Administration (SSA) and if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.","description_format":"text","description_chars":6919,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Energy & Utilities","Energy Storage","Fossil Fuels"],"lifecycle":[{"event":"open","at":"2026-10-08T22:13:14Z"}],"visa":[],"liveness":{"score":70,"band":"hot","label":"Hiring now","p_open":0.9,"p_active":0.867,"p_room":0.9,"age_days":10,"expected_fill_days":21,"reasons":["conf:52","velocity","win:mid","comp:brand"],"computed_at":"2026-10-19T05:45:15Z"},"pay":null,"html_url":"https://alion.io/job/aes-corporation-office-manager","json_url":"https://alion.io/job/aes-corporation-office-manager.json","meta":{"generated_at":"2026-10-20T04:32:34Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5119,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-21T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1754852},"rest":"https://alion.io/mcp/rest/get_company?id=1754852"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Faes-corporation-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Faes-corporation-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Faes-corporation-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/aes-corporation-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Faes-corporation-office-manager"}]}