Executive, Crewing

• Support the Crewing Manager in managing crew operations and ensuring compliance with regulatory and company requirements.
• Verify crew qualifications, certifications, and documentation before deployment.
• Maintain accurate and up-to-date crew records in the crewing management system.
• Prepare crew matrices and compile crew documentation for client submissions.
• Coordinate crew changes, mobilization, and demobilization for assigned vessels.
• Ensure all joining crew possess the required competencies, certifications, and approvals to meet operational and client requirements.
• Handle crew sourcing, recruitment, onboarding, and retention activities.
• Manage visa applications, crew certification requirements, and flag state documentation.
• Ensure compliance with company IMS, client requirements, and applicable maritime regulations.
• Monitor crew appraisals and performance evaluations conducted by Masters and shore-based supervisors.
• Administer P&I claims by compiling required documentation and tracking related costs.
• Support localization initiatives and maintain targeted local crewing ratios across the fleet.
• Verify crewing-related expenses and ensure timely submission of accruals and regular crewing reports.
• Liaise with internal stakeholders, clients, agents, and authorities on crewing matters.

Requirements

Education

• Diploma or Bachelor Degree in Maritime Studies, Shipping Management, Business Administration, Human Resources, or a related field.
• Relevant maritime or crewing certifications will be an added advantage.

Experience

• Minimum 2-3 years of experience in crewing, maritime operations, or ship management.
• Experience handling crew changes, crew documentation, and recruitment processes.
• Familiarity with offshore vessel operations is preferred.

Technical Knowledge

• Good understanding of STCW requirements, flag state regulations, and maritime industry standards.
• Knowledge of crew certification, visa processing, work permits, and travel arrangements.
• Familiarity with crewing management systems and Microsoft Office applications.
• Understanding of client crewing requirements and audit/compliance expectations.

Skills & Competencies

• Strong organizational and coordination skills.
• Excellent attention to detail, particularly in document verification and compliance management.
• Good communication and interpersonal skills to liaise with crew, clients, agents, and internal stakeholders.
• Ability to work under pressure and meet tight operational deadlines.
• Strong problem-solving and decision-making abilities.
• Proficient in report preparation and data management.

Personal Attributes

• Self-motivated, responsible, and proactive.
• High level of integrity and confidentiality when handling crew information.
• Team player with a positive attitude and willingness to support operational requirements.
• Flexible and adaptable to changing vessel schedules and crewing demands.