{"id":1999654,"url":"https://alion.io/job/aevex-executive-assistant","title":"Executive Assistant","company":{"id":3221864,"name":"AEVEX","domain":"aevex.com","url":"https://alion.io/company/aevex","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":75,"open_postings":20,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-12T06:55:09Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Fort Lauderdale, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":49000,"max_usd":98000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1405},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Agile","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Solana","optional":false}],"status":"live","first_seen_at":"2026-09-28T20:18:06Z","employer_posted_date":"2026-09-28","last_verified_at":"2026-10-12T03:59:24Z","board_verified":true,"closed_at":null,"days_open":13,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":13},"description":"This is an hybrid position at our Ft. Lauderdale and Boca Raton Location\nAs the Executive Assistant you will play a crucial role in ensuring the smooth and efficient operation in the organization. You will be responsible for managing executive schedule, coordinating communications and meetings, travel arrangements and handling confidential information.\nEssential Functions \nProactively own and execute scheduling to ensure time is prioritized according to current initiatives.\nManage complex travel logistics including planning, booking and creating itineraries in advance of domestic and international trips.\nPrepare, verify, and process travel vouchers upon travel return\nPurchase office supplies and other items as requested and prepare and process and track respective expense reports through payment completion\nCoordinate appointments, correspondence, and communications with other administrators\nManage, plan and execute on-site meetings, and offsite meetings to include hotel, travel, and dinner reservations when necessary.\nManage, generate, and coordinate executive correspondence and documentation\nHandle meeting set-ups, physical logistics, conference call and VTC arrangements\nWork with other administrators and meeting participants to efficiently and effectively schedule meetings\nCoordinate office activities and operations to secure efficiency and compliance to organization policies\nObtain and collate information and data from electronic or paper files\nReview/direct/proof correspondence accuracy and compliance to the proper personnel\nFacilitate program access request routing and circulation\nCoordinate with Finance, HR, Security, and/or facilities to resolve issues\nPerform other duties as assigned\nRegular and reliable attendance on a full time basis [or in accordance with posted schedule].\nResponsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company's policies and practices.\nEmbodies AEVEX’s cultural values and aligns daily actions with department goals and company culture.\nQualifications and Competencies \nMust have expert-level use of the Microsoft Office Suite (Word, Excel, and PowerPoint), Adobe Acrobat applications, and Explorer, Firefox, and Chrome web browsers\nExcellent written and verbal communication skills and a strong sense of professionalism\nProven track record of meeting deadlines and taking initiative to make confident, well-informed decisions.\nAbility to notice trends and anticipate needs and changes, and react accordingly with a calm demeanor.\nExcellent organizational skills, attention to detail, and ability to multitask in a fast-paced environment.\nStrong interpersonal skills and ability to build relationships cross-functionally.\nAbility to work autonomously with a strong work ethic and handle sensitive and confidential information with integrity and discretion.\nIntuitive problem-solver with thoughtful anticipation of deliverables.\nFull comprehension of office management systems and procedures.\nMilitary background or familiarity with US DoW terminology preferred\nFamiliarity with Maritime vessels and operations preferred\nEducation / Certifications \nBachelor of Arts (BA) preferred\nExperience \nMinimum of 5+ years’ experience reporting directly to senior management, to include calendar coordination and management, travel coordination, and task and assignment prioritization based on corporate guidance\nExperience scheduling travel arrangements for management\nSecurity Clearance \nAbility to obtain/maintain a Secret DoD clearance, U.S. Citizenship required.\nPhysical Requirements \nThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties the employee is: Frequently required to sit, and to reach to use computers and other office equipment. For the purpose of this summary, occasionally is used to represent up to 1/3 of the time given to the work day, frequently represents 1/3 to 2/3 of the time and constantly represents 2/3 or more of the time.\nAbout AEVEX \nAEVEX, headquartered in Solana Beach, California, supports the U.S. national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions. The company's capabilities include custom design and engineering; rapid prototyping; sensor integration and sustainment; aircraft modification and certification; flight test instrumentation and support; mission operations service; advanced intelligence data processing, exploitation, and dissemination solutions; and tailored hardware and software mission-system tools. AEVEX uses agile and customized approaches to rapidly define, develop, and deliver specialized solutions for airborne special mission needs for the U.S. Government, partner nations, and commercial businesses. AEVEX has major offices in California, Florida, North Carolina, Ohio, and Virginia.\nAEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan, comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company, professional development funds, and an Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits for qualified employees.\nRecruitment Communication Notice: All official correspondence regarding your application, application status, interviews, or the AEVEX hiring process will come directly from an AEVEX representative using an @aevex.com email address or through Greenhouse, our applicant tracking system. Please use caution with communications claiming to represent AEVEX from other email domains, and always verify the sender before responding or providing personal information.\nEqual Employment Opportunity:\nAEVEX is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state and local laws.","description_format":"text","description_chars":6652,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":true,"languages":[]},"benefits":["Life insurance","Professional development","Retirement plans"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Government","Military","Science & Engineering"],"lifecycle":[{"event":"open","at":"2026-10-07T10:33:25Z"}],"visa":[],"liveness":{"score":62,"band":"ok","label":"Likely open","p_open":1,"p_active":0.617,"p_room":1,"age_days":13,"expected_fill_days":39,"reasons":["conf:2","stale_co","velocity","win:early"],"computed_at":"2026-10-12T06:55:09Z"},"pay":null,"html_url":"https://alion.io/job/aevex-executive-assistant","json_url":"https://alion.io/job/aevex-executive-assistant.json","meta":{"generated_at":"2026-10-12T08:52:39Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":13331,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3221864},"rest":"https://alion.io/mcp/rest/get_company?id=3221864"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Faevex-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Faevex-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Faevex-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/aevex-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Faevex-executive-assistant"}]}