{"id":3657213,"url":"https://alion.io/job/afms-facilities-coordinator","title":"Facilities Coordinator","company":{"id":4497978,"name":"AFMS","domain":null,"url":"https://alion.io/company/afms-2","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Cape Town, South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":true,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-23T00:00:00Z","employer_posted_date":null,"last_verified_at":"2026-10-23T00:00:00Z","board_verified":false,"closed_at":null,"days_open":15,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":15},"description":"SUMMARY:\n\n Position Summary\nCo-ordination of all tasks (hard services, soft services, business support) and actions regarding general facility upkeep to ensure facility compliance to SLA and OHSE deliverables.\n\n POSITION INFO:\n\n Key Accountabilities/ Principal Responsibilities\n\nPrimary Duties\n\nEnsure the following services are executed at all designated sites according:\nBuilding Fabric and handyman maintenance\nTechnical Services\nFire Prevention & Protection\nLifts Services\nParking\nPlumbing\nWaste Management\nCleaning, Hygiene & Pest Control\nLandscaping & Indoor Plants\nFood aid services\nHelpdesk, reception and switchboard services\nCAFMS (manage and draw reports)\n\nQuality Control\nIdentify Scope of Work & Quality requirements according to maintenance request.\nConduct Quality Control Inspections on a daily basis an ensure records are kept thereof\nCompletion and reviewing of quality reports on a weekly/monthly basis\nEnsure all work is completed as per work order and to quality standards.\nEnsure daily reporting and escalation of faults to Key Accounts Manager and client.\nEnsure emergency maintenance is reported to the Key Accounts Manager and client.\nDevelopment of inspection plans relative to all services around building fabric maintenance as stipulated above.\nEnsure regular feedback to end user/staff regarding status of service level agreement and completion.\nInstitute all approved process and procedures, adapt and make site specific as required\nImplement revised process and procedures as and when required\nEnsure all on site (Client) policies, procedure, rules and regulations and adhered to at all times\n\nManage Contractors\nFamiliarize with all terms and conditions and performance standards as per SLA per service\nEnsure contractors adhere to SLA at all times, and report any non-compliance as part of performance management\nCommunicate additional service requirements to Key Accounts Manager to incorporate into SLA\nEnsure effective and efficient service delivery\nEnsure all planned maintenance activities are adhered to and that the service report issued is issued to Key Accounts Manager\nEnsure proactive approach to the precinct by logging proactive calls on a daily basis\nFollow up on outstanding Helpdesk Work Orders and Requests and ensure the work is completed and that the ETA is communicated to Key Accounts Manager, client and helpdesk\n\nClient Liaison\nProvide regular task feedback to client\nComplete all / any client requests and ensure client satisfaction\nProvide feedback to Management\nInvoicing Control\nCo-ordinate and manage all invoices for all work completed by the relevant service provider\nEnsure quotations are received and processed for approval with line manager\nFamiliarize with the approved invoicing procedures and abide by them\nAssist in timeous submission of invoicing by Contractors and that all details are received (work order number, PO number, vat registration number, etc)\nReports\nComplete monthly Management Report for Head Office, highlight all operational issues and comment on the status of such issues\nReport on status of projects\nReport on staff\nHighlight concerns\nMake recommendations or submit request for assistance.\nGeneral Operations and HR\nEnsure all operational outputs are noted\nTimesheet management\nAssist in Managing on-site operational expenditure\nCommunicate all operational activities to all respective staff\nMake recommendations on any operational issues that need to be altered to fit individual site.\nIt should be noted that for operational reasons, it may be necessary for to perform tasks other than those described herein from time to time. \n\nPrescribed procedures may be amended by management as and when required\n\nKey Skills and Experience\nGrade 12\nPreferable: Diploma in Built Environment or Associated Services\nAbility to motivate and manage staff\nExcellent written and verbal communication skills\n5 years’ experience in Facilities Management\nComputer Literate in MSOffice\nExperience of contract administration\nKnowledge of pre-planned maintenance services advantageous\nKnowledge of safety, fire and emergency procedures\nKnowledge of Occupational Health and Safety Act and relevant legislation\nKnowledge of SLA’s and lease agreements\nKnowledge of basic technology in building (electrical, plumbing and construction)\nKnowledge of mechanical and air-conditioning systems\nValid driver’s license\n\nPeople and Management Skill\nGood people relationship skills\nGood interpersonal skills\nCustomer focused\nGood and proven leadership skills\nAble to work under pressure and meet deadlines\nAbility to handle and control difficult situations\nAbility to create and maintain budgets\nAble to keep Contractors in line with agreed Service Level Agreements (SLA’s)\nAbility to communicate on high level\nSelf-motivated\nIntegrity\nComputer literacy skills\nTime management skills\nPractical building maintenance skills\n\nKey result areas\nUnderstand role of reporting to the business and client\nUnderstand interworking with various teams to ensure client financial compliances\nUnderstanding that feedback and communication is critical to success\n\nAdditional Responsibilities and Skills\nThe employee acknowledges that all duties performed will reflect on the client and will thus act in a professional manner at all times, as FMS is a service provider, all necessary steps need to be taken to ensure that the service has been delivered according to client requirements, and to prescribed service levels.\n\nInterested? Submit your CV now.\n\nAll vacancies advertised by AFMS Group are in full adherence to South African labour legislation, including the Employment Equity Act, Labour Relations Act, and Basic Conditions of Employment Act.\n\nWe strive to create an inclusive workplace that values diversity and welcomes applications from all qualified individuals, regardless of race, gender, disability, or any other protected characteristic.\n\nOur recruitment process is fair and equitable, focusing on the qualifications, skills, and experience that are relevant to each role. We ensure that all candidates are treated equally, and no discrimination will be tolerated.\n\nBy submitting your application, you consent to the processing of your personal information in accordance with the Protection of Personal Information Act 2014 (POPIA) for recruitment and hiring purposes. \n\nFor information on AFMS Group, including more information on our company culture, visit our website at /> \nPlease note, relocation costs will not apply.\n\nIf you do not hear from us in 14 days, consider your application unsuccessful.\n\nApplications to be addressed to Matthew Toontjies: -solutions.co.za\n\nPlease note: We are currently running advertisements for pipeline building purposes and are creating a pool of candidates for future vacancies.","description_format":"text","description_chars":6772,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-11-03T02:07:15Z"}],"visa":[],"liveness":{"score":65,"band":"ok","label":"Likely open","p_open":0.85,"p_active":0.848,"p_room":0.9,"age_days":14,"expected_fill_days":29,"reasons":["seen:14","win:mid"],"computed_at":"2026-11-06T05:58:05Z"},"pay":null,"html_url":"https://alion.io/job/afms-facilities-coordinator","json_url":"https://alion.io/job/afms-facilities-coordinator.json","meta":{"generated_at":"2026-11-07T01:07:24Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2749,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-08T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4497978},"rest":"https://alion.io/mcp/rest/get_company?id=4497978"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fafms-facilities-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fafms-facilities-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fafms-facilities-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/afms-facilities-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fafms-facilities-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3657213}},{"tool":"search_jobs","arguments":{"company":4497978,"detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3657213},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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