{"id":2430321,"url":"https://alion.io/job/after-school-matters-payroll-coordinator-after-school-matters","title":"Payroll Coordinator - After School Matters","company":{"id":1892634,"name":"After School Matters","domain":"afterschoolmatters.org","url":"https://alion.io/company/afterschoolmatters","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"JazzHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Chicago, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":40000,"max":50000,"currency":"USD","period":"year","gross":null,"usd_annual":50000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-13T08:48:32Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-11-01T14:57:03Z","board_verified":true,"closed_at":null,"days_open":19,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":19},"description":"Summary of Position:\nThe Payroll Coordinator role is different from a typical payroll role as it is heavily focused on data manipulation and analysis. Teens participating in After School Matters programs either earn a stipend for their participation or earn an hourly wage. The Payroll Service Coordinator will use various functions in Microsoft Excel (such as VLOOKUP, pivot tables, sorting/filtering, etc.) in order to prepare our teen participant payroll data for our analysts who will run the payroll. This crucial role will ensure data accuracy, which is essential for teens to be paid properly.\nMajor Duties and Responsibilities:\nPreparing teen data:\nAudit teen enrollment and attendance data in preparation for payroll\n\nRun reports and manipulate data to verify social security numbers; identify duplicate social security numbers and work with staff, teens and parents to correct information\n\nSupporting instructor data:\nAudit instructor timesheet data in preparation for payroll\n\nReview timesheet entries and work with staff and instructors to correct timesheet details\n\nChanging data in the payroll system:\nMake changes in the payroll system to accurately capture new hires, rehires, terminations, and transfers between program sessions\n\nEnroll teens in their preferred payment method by uploading direct deposit and pay card data\n\nPayroll delivery and customer service: \nAssist with sorting and distributing pay checks\n\nPrepare and distribute pay status reports to teens, instructors, and staff\n\nMaintain a log of outstanding checks, including returned checks and expired checks\n\nAssist in the distribution of the 1099s and W-2s\n\nFacilitate meetings with Program staff to review stipend schedules, deadlines, and explain existing processes related to teen pay\n\nSupport the Teen Stipend Hotline, Zendesk, and Payroll department inbox by responding to inquiries regarding teen pay and instructor timesheet data with speed, accuracy and professionalism\n\nOther duties as assigned \nSupervisory Responsibilities:\nSupervise 1-3 seasonal interns\n\nPhysical Demands:\nThe physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nMust be able to work on a computer for long periods of time.\n\nMust be able to sit for long periods of time.\n\nWork Environment:\nThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nWhile performing the duties of this job, the employee is not exposed to weather conditions.\n\nThe noise level in the work environment is usually moderate.\n\nKnowledge, Skills and Abilities:\nStrong working knowledge of Microsoft Office Word and Excel including pivot tables and v-lookups\n\nExceptional analytical and problem-solving skills\n\nAbility to compile, enter, audit and verify data\n\nHighly detailed oriented\n\nAbility to multi-task and adjust to rapidly changing priorities in order to address and resolve the most critical and sensitive issues on a timely basis\n\nStrong orientation to customer service in a fast-paced, high-energy environment\n\nAbility to clearly communicate detailed information to a variety of stakeholders\n\nEnergetic team player who works well in collaborative situations\n\nAbility to work independently and take ownership of projects\n\n Qualifications:\nBachelor’s degree or two years of related (data manipulation or payroll) work experience required; high school diploma or equivalency required\n\nExperience using Microsoft Excel (vlookup, pivot tables, sorting/filtering data, etc.) is required.\n\nCook County residency required\n\n Additional Requirements:\nStaff are required to provide proof of COVID-19 Vaccination or have an approved medical or sincerely held religious beliefs exemption prior to starting employment. If a medical or sincerely held religious belief exemption is approved, weekly Polymerase Chain Reaction (PCR) testing is required part of any reasonable accommodation.\nHow to Apply:\nSubmit resume, cover letter, and application here http://afterschoolmatters.applytojob.com/apply/\nCompensation: $40,000-$50,000\n About Us: After School Matters is a Chicago-based nonprofit organization that annually offers after-school and summer programs to nearly 19,000 Chicago high school teens to explore and develop their talents while gaining critical skills that will set them up for success in college and beyond. Thirty-five years later, now known as After School Matters, our program has engaged more than 450,000 Chicago teens and is the nation’s largest and most successful provider of after-school and summer programs for high school teens. No other organization offers programs to high school students at the scale and quality that we do. We offer paid apprenticeships led by professionals in the fields of arts, communications and leadership, sports, and STEM (Science, Technology, Engineering, and Math). Our nationally respected youth development model has been replicated in cities across the country and earned us the City Livability Award from the U.S. Conference of Mayors. Programs take place at community locations throughout the city, including four ASM buildings: downtown at Orleans in Cabrini-Green, the Michael and Karyn Lutz Center in Belmont Cragin, and the Pullman community at Gately Park. Currently, After School Matters' annual operating budget is approximately $48M and employs approximately 500 staff across the organization. For more information, visit www.afterschoolmatters.org.\nEEO: After School Matters is an Equal Opportunity/Affirmative Action employer. 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