{"id":4110926,"url":"https://alion.io/job/aftermath-services-accounting-assistant","title":"Accounting Assistant","company":{"id":2819723,"name":"Aftermath Services","domain":"aftermath.com","url":"https://alion.io/company/aftermath-com","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paylocity","truth_index":null},"role":"Finance","role_family":"Finance","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Aurora, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"QuickBooks","optional":false},{"name":"Stripe","optional":false},{"name":"Microsoft Excel","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-11-11T17:58:22Z","employer_posted_date":"2026-11-11","last_verified_at":"2026-11-12T12:15:19Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Description\nAccounting Assistant - Responsibilities & Activities\nReports to: Senior Accounting Manager\nPosition Summary: The Accounting Assistant supports the day-to-day accounting operations of Aftermath Services LLC and Indoor Science, with a primary focus on accounts payable, cash receipts, field payroll support, and credit card administration. This role requires strong attention to detail, a commitment to accuracy and internal controls, and the ability to meet weekly and month-end deadlines.\n________________________________________\nSupplier Invoices / Payables\nReview and verify all supplier invoices for accuracy and approval.\nAccurately code and enter approved invoices into QuickBooks.\nCheck for duplicate invoices before entry and confirm each invoice matches the approved amount and, where applicable, the purchase order or receiving documentation.\nEnsure the correct general ledger accounts are used and all COGS/G&A expense lines include the appropriate class while coding.\nMaintain up-to-date supplier records in QuickBooks and ensure all invoice documentation is attached and saved in the designated vendor folder.\nVerify all vendor bank account or remittance change requests by calling the vendor at a phone number already on file (not the number provided in the request) and obtain Accounting Manager approval before updating payment details.\nProcess weekly check runs and ACH payments for suppliers and utilities, and send payment confirmation emails to vendors once payments are processed.\nReconcile and attach check remittances to invoices; mail checks by the morning of the next business day.\nCommunicate with vendors regarding payment status, issues, and follow-ups.\nEnsure vendors who require a W-9 have one recorded in QuickBooks under the vendor record and saved in the vendor folder.\nCollect a completed W-9 from new vendors before the first payment is issued, track 1099-eligible vendors throughout the year, and assist with year-end 1099 preparation and filing.\nMaintain the vendor checklist at month-end and follow up on any invoices not received during the month.\nReview monthly vendor statements, particularly for supplies and dumpster vendors, to ensure all invoices are up to date, and follow up with the vendor on any missing invoices.\nMaintain utility vendor files and ACH payments. Log in to the bank daily to monitor utility ACH payments, track utilities for all shops, and ensure we are not paying for any closed shops.\n________________________________________\nFiling & Mail Management\nOrganize and maintain AP supplier files on the accounting drive by supplier and date/year.\nFile utility invoices and other invoices paid by check in the designated AP cabinet.\nSort and distribute daily mail to the appropriate departments.\nKeep all blank check stock and signed checks secured in a locked location.\n________________________________________\nCash Receipts\nRestrictively endorse all checks (“For Deposit Only”) upon receipt and record them on the daily check log before depositing.\nApply daily cash receipts to the correct customer accounts in QuickBooks.\nDeposit physical checks into the company bank account and reconcile them with the database portal and QuickBooks records.\nInvestigate any discrepancies or unusual deposits.\nSend a daily reconciliation report between QuickBooks and the database portal to the Accounting Manager.\n________________________________________\nField Payroll\nAssist in processing weekly and bi-weekly payrolls (including NY field payroll):\nReview field payroll batches for accuracy.\nReconcile time card hours with the database portal and job info sheets.\nEnsure new hire pay is accurate based on start date.\nConfirm terminated employees are only paid for actual hours worked.\nRespond to employee payroll inquiries as needed.\nMaintain strict confidentiality of all employee payroll and personal information.\nIt is important that you work with the Payroll Specialist to process payroll each week so that you can serve as a backup in case of their absence.\n________________________________________\nOther Opportunities and Activities\nSupport the management of the Bill.com card program:\nAdd and remove cardholders.\nMail, cancel, or suspend cards as needed.\nMonitor card spending against approved limits and flag unusual or out-of-policy transactions to the Accounting Manager.\nAudit, review, and import credit card transactions into QuickBooks.\nEnsure accurate expense coding and compliance with reporting policies.\nCoordinate with the AR team to ensure proper application of Stripe and Square payments (Indoor Science).\nEnsure all Indoor Science checks are processed and applied to the correct invoices.\nRecord daily bank transactions.\nManage rent payments for 50+ locations and respond to landlord inquiries.\nRun weekly AP analysis and report unusual items to Accounting Manager.\nReconcile AP subledger to the general ledger.\nPrepare monthly AP reports and accruals.\nAssist with month-end close, including bank and credit card reconciliations, by the established close deadlines.\nSupport audit inquiries and assist the Accounting Manager in pulling payment and vendor support.\nSupport additional tasks as assigned by Besarta and Fahad.\n________________________________________\nQualifications\nAssociate’s or bachelor’s degree in accounting, finance, or a related field, or equivalent work experience.\n1-3 years of experience in accounts payable, bookkeeping, or general accounting.\nHands-on experience with QuickBooks Online; experience with Bill.com is a plus.\nProficiency in Microsoft Excel (e.g., VLOOKUP/XLOOKUP, pivot tables) and Outlook.\nStrong attention to detail, organization, and time-management skills, with the ability to manage multiple deadlines.\nAbility to handle sensitive and confidential financial and employee information with discretion.\nClear and professional written and verbal communication skills with vendors, employees, and landlords.\nSalary Description\n$65,000.00","description_format":"text","description_chars":5957,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Facilities Management"],"lifecycle":[{"event":"open","at":"2026-11-11T23:22:59Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":15,"reasons":["conf:5","win:early","comp:junior"],"computed_at":"2026-11-12T10:38:37Z"},"pay":null,"html_url":"https://alion.io/job/aftermath-services-accounting-assistant","json_url":"https://alion.io/job/aftermath-services-accounting-assistant.json","meta":{"generated_at":"2026-11-12T21:23:32Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":45253,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2819723},"rest":"https://alion.io/mcp/rest/get_company?id=2819723"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Faftermath-services-accounting-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Faftermath-services-accounting-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Faftermath-services-accounting-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/aftermath-services-accounting-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Faftermath-services-accounting-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4110926}},{"tool":"search_jobs","arguments":{"company":"aftermath.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4110926},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); 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