{"id":2783977,"url":"https://alion.io/job/agency-for-science-technology-and-research-programme-coordinator","title":"Programme Coordinator","company":{"id":50235,"name":"Agency for Science, Technology and Research","domain":"a-star.edu.sg","url":"https://alion.io/company/a-star-edu","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":{"grade":"B","score":80,"open_postings":49,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":21,"computed_at":"2026-10-23T05:54:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Singapore"],"countries":["SG"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":30000,"max_usd":61000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":23},"experience_years_min":8,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Jira","optional":false},{"name":"Microsoft Excel","optional":false},{"name":"Power BI","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-16T00:00:00Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-10-23T18:04:58Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"Position Summary\nThe Program Coordinator is a key member of the Transformation Office, responsible for driving program governance, portfolio reporting, stakeholder coordination, and operational excellence across enterprise transformation initiatives. The incumbent will work closely with Business Analysts, Project Managers, functional leaders, and external vendors to ensure effective execution, reporting, and governance of strategic transformation programs.\nThis role serves as the central coordination point for project portfolio management activities, executive reporting, change management initiatives, procurement processes, and governance forums. The successful candidate will be highly organized, proactive, and capable of engaging stakeholders across all levels of the organization.\nKey Responsibilities\nProgram Governance & Portfolio Management\nManage the reporting cadence for a portfolio of transformation projects and strategic initiatives.\nPartner with Business Analysts and project leads to consolidate project status, milestones, risks, dependencies, issues, and key achievements.\nAnalyze and validate project information to ensure accuracy, consistency, and timely escalation of risks and issues.\nPrepare portfolio dashboards, progress reports, executive summaries, and governance papers for senior leadership and steering committees.\nMonitor project health indicators and follow up with stakeholders to drive accountability and resolution of outstanding actions.\nExecutive Reporting & Stakeholder Management\nDevelop high-quality reports, presentations, and briefing materials for management, steering committees, and executive leadership.\nCoordinate across business units to gather updates, align reporting requirements, and ensure decision-makers receive timely information.\nFacilitate communication between project teams, business stakeholders, and leadership to support effective decision-making.\nSupport leaders in maintaining visibility of program performance, risks, and resource requirements.\nShort Description\nChange Management & Engagement Activities\nCoordinate change management activities supporting organizational transformation initiatives.\nLead the planning and execution of engagement activities such as townhalls, workshops, roadshows, user engagement sessions, and training events.\nSupport stakeholder engagement, communications planning, attendance tracking, and feedback analysis.\nEnsure all logistical and operational arrangements are executed effectively and professionally.\nGovernance Meetings & Action Tracking\nPlan and manage governance forums, project reviews, steering committee meetings, and working group sessions.\nDevelop agendas, prepare supporting materials, and facilitate meeting readiness with stakeholders.\nRecord key decisions, discussions, and action items.\nTrack action closures and follow through with stakeholders to ensure commitments are delivered on schedule.\nMaintain governance documentation and decision registers.\nShort Description\nProcurement & Vendor Coordination\nManage procurement activities related to transformation initiatives, including purchase requisitions, vendor quotations, contract documentation, invoice processing, and budget tracking.\nCoordinate with procurement, finance, and vendors to ensure compliance with organizational policies and procurement procedures.\nMonitor procurement timelines to support successful project delivery.\nMaintain accurate records of contracts, purchases, and vendor engagements.\nPMO Operations & Continuous Improvement\nEstablish and maintain project governance templates, reporting frameworks, and standard operating procedures.\nDrive improvements in portfolio reporting, meeting management, and program coordination processes.\nMaintain centralized repositories for project documentation and governance artifacts.\nSupport the implementation of PMO best practices and project management standards across the transformation portfolio.\nQualifications and Experience\nEducation\nDiploma in Business Administration, Project Management, Organizational Development, Information Systems, Communications, or a related discipline.\nExperience\nMinimum 8-10 years of experience in Program Management Office (PMO), project coordination, transformation, business operations, office operations or events management.\nExperience supporting large-scale transformation, digitalization, technology, or business improvement initiatives.\nDemonstrated experience preparing executive-level reports and coordinating senior governance forums.\nExperience managing procurement and vendor engagement processes.\nExperience in government, public sector, research, technology, or complex matrix organizations will be an advantage.\nSkills and Competencies\nCore Competencies\nStrong program and project coordination capabilities.\nExcellent stakeholder management and influencing skills.\nStrong analytical and problem-solving abilities.\nExceptional organizational and multitasking skills.\nStrong written communication and executive report-writing skills.\nAbility to manage competing priorities and deadlines.\nTechnical Skills\nAdvanced proficiency in Microsoft Excel, PowerPoint, Word, Teams, SharePoint, and Power BI.\nFamiliarity with project portfolio management and collaboration tools such as Microsoft Planner, Project, DevOps, Jira, or similar platforms.\nExperience developing dashboards, KPIs, and management reporting 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