{"id":4022005,"url":"https://alion.io/job/aggreko-administrative-assistant","title":"Administrative Assistant","company":{"id":1777109,"name":"Aggreko","domain":"aggreko.com","url":"https://alion.io/company/aggreko-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":88,"open_postings":42,"ghost_share":0,"stale_share":0.5,"repost_share":0,"time_to_fill_p50_days":30,"computed_at":"2026-11-10T06:52:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dubai, United Arab Emirates"],"countries":["AE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-10T15:23:47Z","employer_posted_date":"2026-11-10","last_verified_at":"2026-11-10T15:23:47Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Bring your energy to Aggreko as Administrative Assistant based inDubai\nYou will support the smooth deployment of manpower and day-to-day administration, working closely with the Project Coordinators, Service Team Leads, external contractors and company staff.\nWhat you’ll do as Administrative Assistant :\nProvide comprehensive administrative and logistical coordination for Aggreko projects and events across the Middle East region.\nPrepare and coordinate comprehensive travel arrangements for internal employees and contractors, including flights, accommodation, visa applications, and transportation.\nServe as a primary point of contact for subcontractors, coordinating their availability and extending project engagement offers upon instruction of the Planning Manager.\nRaise requisitions for project materials, services, and equipment in Aggreko's procurement system, adhering to Aggreko compliance regulations.\nManage Purchase Orders (POs) accurately and promptly based on Goods Receipt Notes (GRNs) to reflect actual deliveries and services.\nMaintain frequent and efficient communication with internal stakeholders (e.g., Operations, Procurement, HR, finance) and external stakeholders (e.g., contractors, suppliers, clients) regarding project status, logistics, and requirements.\nSchedule and coordinate meetings, prepare agendas and distribute meeting minutes, tracking action items.\nRegister subcontractors accurately in the company’s respective platform, ensuring all necessary details and compliance requirements are met.\nTrack employees and external contractors’ documentation, certification and compliance requirements\nOrganise and update project-specific documentation and databases (e.g. expense reports, visa trackers, manpower allocation etc.), ensuring the validity of critical documentation and accessibility of all data.\nPreparation of accreditation and site access requirements\nProvide comprehensive administrative and logistical support to the Project Coordinator and Project Managers for various project-related requirements and ad-hoc tasks as needed.\nHere’s what you’ll get:\nMinimum of 3 years’ experience in administration.\nProven experience in project administration or highly organized administrative role, ideally within a large corporate or industrial environment.\nDemonstrated proficiency in managing travel logistics, procurement processes, and database maintenance.\nExcellent communication skills, both written and verbal, with a proven ability to interact effectively with internal and external stakeholders.\nStrong organizational and time management skills with the ability to prioritize tasks effectively.\nQuality oriented with attention to details and capable of working to deadlines.\nProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)\nFlexibility and adaptability to navigate last-minute changes and ability to resolve challenges in real-time.\nProactive and resourceful attitude, pre-emptively identifying and mitigating challenges before they escalate.\nAbility to work independently and as part of a team in a fast-paced environment.\nOur people are can-do, positive, resilient and persistent. If that feels like you, apply now and build your career with the people bringing energy to the world.\n#LI-MK1\nSubmit your resume and academic record today!\nEqual employment opportunity\nWe welcome people from different backgrounds and cultures, and respect people’s unique skills, attitudes and experiences. We encourage everyone to be themselves at work because we know that’s how we do our best, for each other, for our customers, for the communities where we work, and for our careers.\nWe are an equal opportunity employer. If you apply for a role at Aggreko, we will consider your application based on your qualifications and experience, and not on your race, colour, ethnicity, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.","description_format":"text","description_chars":3935,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Power Grid","Energy Management"],"lifecycle":[{"event":"open","at":"2026-11-10T15:23:47Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":30,"reasons":["conf:3","win:early","comp:brand"],"computed_at":"2026-11-10T19:07:49Z"},"pay":null,"html_url":"https://alion.io/job/aggreko-administrative-assistant","json_url":"https://alion.io/job/aggreko-administrative-assistant.json","meta":{"generated_at":"2026-11-10T19:07:49Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":9883,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-11T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1777109},"rest":"https://alion.io/mcp/rest/get_company?id=1777109"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Faggreko-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Faggreko-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Faggreko-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/aggreko-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Faggreko-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4022005}},{"tool":"search_jobs","arguments":{"company":"aggreko.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4022005},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}