{"id":3977749,"url":"https://alion.io/job/agri-technovation-itest-administrative-assistant","title":"ITEST Administrative Assistant","company":{"id":4431607,"name":"Agri Technovation","domain":"agritechnovation.com","url":"https://alion.io/company/agritech-novation","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":{"grade":"B","score":80,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":18,"computed_at":"2026-11-10T06:52:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Wellington, New Zealand"],"countries":["NZ"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Smartsheet","optional":false},{"name":"WhatsApp","optional":false}],"status":"live","first_seen_at":"2026-11-09T18:44:08Z","employer_posted_date":"2026-11-09","last_verified_at":"2026-11-10T21:57:02Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"The ITEST Administrative Assistant will provide administrative support to the ITEST department. This is a permanent position based in Wellington, Western Cape.\nMain Responsibilities\nPrepare reports for the various precision farming services offered.\nConduct quality control on reports.\nPrinting and binding of books (GIS maps) for clients.\nSend printed books to the relevant Agriculturist.\nData capturing.\nDaily follow-up on outstanding corrections and with the relevant Field Technician regarding differences in the information provided.\nHandle any email, WhatsApp, or Smartsheet requests for all ITEST services.\nRespond to queries and requests from the lab and ITEST team.\nExtract MYFARMWEB data for each client and compare it to Smartsheets. Follow-up to fix inconsistencies and translate crop and growth stage for Afrikaans clients.\nCompare, translate, and submit all information received from the Automator.\nCommunicate with the lab regarding any changes to lab reports.\nRespond to any requests from the Support Agriculturist, Field Technician, or Agriculturist teams regarding lab reports.\nControl the Smartsheets for all ITEST services and record all intake forms and App information on the relevant Sheets.\nMonitor courier services and lab analyses turnaround times and follow up with relevant parties if there are delays.\nWhen you receive lab analyses, review and save them before uploading them to Smartsheets and renaming them for the ITEST team.\nComplete and conduct the quality checks for the DRISS’ within the allocated turnaround time.\nEnsure all completed DRISS’ and reports are sent out.\nLocate missing samples and send through all necessary communication regarding rotten samples.\nEnsure all Intertek submissions and paperwork are submitted promptly.\nConfirm that Intertek receives the samples and that the analyses are sent to the ITEST team the next day.\nAd hoc or other related duties as assigned.\nSkills and Capabilities\nAble to maintain high standards under pressure\nEffective organisation and prioritising of tasks\nAble to think on your feet and know when to ask for assistance\nExcellent attention to detail\nDedicated to delivering fast, efficient, accurate, and quality work\nAble to function independently as well as part of a team\nExcellent communication skills\nComfortable with routine work, but flexible enough to adjust to ad hoc situations\nMinimum Requirements\nQualifications\nNational Senior Certificate or diploma in Administration or any other relevant qualification\nExperience\nAdministrative experience would be advantageous\nOther specific requirements\nFull professional proficiency in Afrikaans and English (speaking and writing)\nComputer literate with high proficiency in Microsoft 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