{"id":2057274,"url":"https://alion.io/job/aidkit-controller","title":"Controller","company":{"id":32480,"name":"Aidkit","domain":"aidkit.ai","url":"https://alion.io/company/aidkit","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":null},"role":"Finance","role_family":"Finance","seniority":"senior","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["US"],"hiring_countries_total":1,"salary":{"min":130000,"max":160000,"currency":"USD","period":"year","gross":null,"usd_annual":160000},"salary_estimate":null,"experience_years_min":7,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Sheets","optional":false},{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-10-07T23:54:01Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-13T01:10:53Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Controller\nFull Time\nRemote (United States)\n$130,000 - $160,000 plus equity\nAbout AidKit\nAidKit’s cutting-edge technology transforms complex cash assistance programs into streamlined, secure, and dignified experiences. By seamlessly connecting applicants to vital resources, we're making aid radically accessible for diverse populations-including unhoused and unbanked. From simplifying complex benefits modernization projects for state agencies to standing up efficient disaster relief programs, AidKit helps it’s partners deliver aid with dignity.\nWe were our own first customer-AidKit started as a nonprofit initiative born from the need to support systematically excluded workers during the early days of the COVID-19 pandemic. Today, AidKit provides the technology backbone for some of the nation's most innovative public safety net programs, having distributed hundreds of millions of dollars to people in need.\nAs we continue to grow rapidly, the opportunity for impact is immense. Apply to join our team if you're seeking meaningful work in an environment that trusts your judgment and values your unique contributions.\nAbout the Role\nThe Controller is AidKit's senior internal accounting leader and is accountable for the integrity of our books, accounting judgments, financial close, financial reporting, controls, and audit readiness. This is a hands-on Controller role in a small company. You will personally lead core accounting work while also owning the systems, processes, and controls that allow the function to operate reliably at scale.\nAt AidKit, the Controller role also has meaningful responsibility for treasury and payment operations, with support. Because our platform supports tens of thousands of payments each month, our accounting function cannot be disconnected from how money actually moves through the business. You will own the financial lifecycle of company and program funds, including treasury, banking, payment-provider reconciliation, AR, AP, and the connection between operational payment activity and the general ledger.\nYou are not expected to manually execute every transaction or personally resolve every routine payment exception. You are expected to maintain and improve the systems in which those activities are controlled, reconciled, visible, appropriately delegated, and escalated when necessary.\nThe role will generally break down as follows:\nApproximately 60% - Accounting & Controller responsibilities Financial close, general ledger, accounting judgments, revenue accounting, reconciliations, financial reporting, audit readiness, AR/AP accounting, and financial controls.\n\nApproximately 20% - Treasury & payment operations oversight Cash and banking oversight, program funds, payment-provider reconciliation, payment controls, funding readiness, treasury operations, and material payment or funding exceptions.\n\nApproximately 10% - Systems, automation & process improvement Improving financial systems, reducing manual work, strengthening documentation and controls, creating scalable workflows, and partnering with Engineering and Business Operations on financial infrastructure.\n\nApproximately 10% - Tax preparation & compliance Coordinating corporate income tax preparation with external tax advisors, managing sales and franchise tax obligations, maintaining accurate supporting records and filing calendars, and ensuring required filings and payments are completed accurately and on time.\n\nThe Controller reports directly to the CEO and works closely with AidKit's fractional CFO, who owns FP&A and advises the company on forecasting, pricing, financial planning, scenario modeling, and other strategic finance matters.\nWhat You'll Own\nAccounting and Financial Close\nYou will be fully accountable for the accuracy and integrity of AidKit's books.\nOwn the monthly and annual financial close process along with subsidiary ledgers\n\nMaintain the general ledger and ensure transactions are accurately recorded and classified\n\nPrepare and review balance sheet reconciliations and supporting schedules\n\nOwn accounting for accruals, pre-paids, payroll, receivables, payables, deferred items, program funds, and other significant accounts\n\nMake and document accounting judgments and ensure consistent application of accounting policies\n\nOwn revenue accounting and ensure revenue schedules tie to underlying contracts, operational activity, and source systems\n\nReview financial statements for completeness and accuracy before close\n\nIdentify and resolve accounting issues before they result in post-close adjustments\n\nProduce reliable monthly financial reporting and supporting analysis\n\nMaintain an accounting environment that is continuously audit-ready\n\nReconciliation\nYou will own the complete financial reconciliation framework connecting operational systems to AidKit's books.\nEstablish reconciliation standards, schedules, documentation, and exception-management processes\n\nEnsure bank accounts reconcile to the general ledger\n\nEnsure payment-provider balances reconcile to underlying transaction activity and the general ledger\n\nEnsure program-fund records reconcile to funding received, payments made, fees, returns, and remaining balances\n\nEnsure AR and AP sub-ledgers reconcile to the general ledger\n\nInvestigate unexplained or aged reconciling items and drive them to resolution\n\nBuild controls that identify discrepancies quickly rather than discovering them months later\n\nThere should not be a gap between operational reconciliation and accounting reconciliation. The Controller is ultimately responsible for ensuring the entire chain reconciles.\nAccounts Receivable\nYou will own the financial integrity of AidKit's billing and collections processes.\nMaintain billing schedules based on executed contracts and confirmed program milestones\n\nPartner with Program Management and Contracts to confirm billing triggers where necessary and ensure ASC 606 revenue recognition alignment\n\nPrepare and send invoices and routine collections follow-ups; apply cash receipts; reconcile AR aging; and resolve billing and payment discrepancies.\n\nMaintain visibility into expected and overdue partner payments\n\nEscalate material collection issues\n\nEnsure AR activity is accurately reflected in the general ledger and revenue schedules\n\nImprove and automate billing and collection workflows wherever practical\n\nAccounts Payable and Spend Operations\nYou will own AidKit's AP and spend-control environment.\nPrepare vendor records and bills; own final accounting review, expense classification, the Ramp-to-Rillet sync, and payment preparation and release within established approval controls.\n\nPartner with People Operations on employee cards, receipt collection, reimbursements, and preliminary expense coding (we use Ramp).\n\nEnsure expenditures are appropriately authorized, documented, classified, and recorded\n\nOwn AP cutoff and expense accrual processes\n\nMaintain accurate vendor and payable records\n\nMaintain appropriate segregation of duties and approval controls\n\nImprove and automate recurring AP and expense workflows\n\nProgram Funds and Payment Operations\nAidKit's partners entrust us with significant amounts of money that ultimately need to reach program participants accurately and reliably. The Controller owns the financial integrity of that lifecycle.\nMaintain financial oversight of program funds from receipt through disbursement and final closeout\n\nVerify receipt and availability of partner funding before payments begin; complete financial payment-readiness checks; and administer RoboController fund anticipation and program subledgers.\n\nOwn financial account and subledger setup for new programs, coordinating launch timing and requirements with Operations.\n\nMaintain visibility into program balances, disbursements, fees, returned payments, outstanding transactions, and remaining funds\n\nOversee financial controls around participant payment operations and funds movement\n\nReconcile program funding, participant disbursements, bank activity, payment-provider balances, fees, returns, and remaining funds\n\nEnsure payment activity and program-fund activity are accurately reflected in the general ledger\n\nInvestigate discrepancies and drive them through resolution\n\nOwn financial closeout of programs, including final reconciliation, preparation of partner financial reports, calculation of unused funds, and execution of authorized returns where required.\n\nPartner with Program Management to anticipate upcoming funding and payment needs\n\nTreasury and Cash Operations\nYou will own AidKit's day-to-day treasury environment.\nOversee company cash and banking operations\n\nLog and deposit checks under documented controls, record cash receipts in the cash tracker, and reconcile receipts in Rillet, coordinating financial-mail handoff with People Operations.\n\nManage bank-account administration, authorities, access, and approval structures\n\nExecute authorized transfers between bank accounts and payment partners across payment rails and update the Fund Movement Log accordingly\n\nMaintain strong controls around cash movement and authorization\n\nEstablish escalation procedures for unusual, high-value, or higher-risk transactions\n\nMaintain accurate visibility into cash balances, upcoming obligations, expected receipts, and known commitments\n\nProvide reliable cash and working-capital information to the CEO and fractional CFO\n\nEnsure treasury activities are completed accurately, securely, and on time\n\nControls, Audit, and Financial Readiness\nYou will build and maintain a financial-control environment appropriate for a company entrusted with both corporate and program funds.\nOwn accounting controls and documentation\n\nFollow internal controls policies to prevent fraud and ensure proper checks and balances on financial transactions with support from the executive team\n\nMaintain appropriate authorization, approval, and access controls across financial systems\n\nPeriodically review banking, accounting, payment, and spend permissions\n\nMaintain a clear evidence trail supporting significant balances and transactions\n\nOwn financial preparation for annual audits and other accounting reviews\n\nCoordinate accounting support for tax preparation, diligence, insurance, compliance reviews, and other external requests\n\nOwn operational tax-compliance workflows, including filing and payment calendars, jurisdiction-level financial-data preparation, tax-portal administration, and authorized payment execution, coordinating with Contracts & Compliance and external tax advisers.\n\nIdentify weaknesses in financial processes and implement practical controls to address them\n\nSurface material accounting, treasury, payment, fraud, or control risks promptly to the CEO\n\nSystems and Automation\nWe do not want to solve increasing financial complexity by continually adding manual work.\nOwn Rillet and other finance-system administration, accounting configuration, and finance-system vendor escalations, coordinating access and security requirements with the relevant systems owners.\n\nBuild reliable and auditable spreadsheets when spreadsheets are the right tool\n\nImprove mappings, integrations, reporting, templates, and checks across financial systems\n\nIdentify recurring manual processes that create risk or consume unnecessary time\n\nAutomate reconciliation, reporting, invoicing, collections, balance monitoring, and other recurring processes where practical\n\nPartner with Engineering and Business Operations when financial workflows require product or technical improvements\n\nBuild systems capable of supporting increased payment and program volume without proportional increases in finance headcount\n\nHow This Role Works With the Rest of AidKit\nCEO\nThe Controller reports directly to the CEO and is the CEO's primary internal owner for the integrity of AidKit's accounting and day-to-day financial operations. 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