{"id":3276601,"url":"https://alion.io/job/aifs-internship-programs-assistant","title":"Internship Programs Assistant","company":{"id":1955042,"name":"AIFS","domain":"aifs.com","url":"https://alion.io/company/aifs-com","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paycom","truth_index":null},"role":"Early Careers","role_family":"Early Careers","seniority":"intern","employment_type":"internship","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Stamford, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":21,"max":25,"currency":"USD","period":"hour","gross":null,"usd_annual":50000},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Canva","optional":false},{"name":"Microsoft Office","optional":false},{"name":"OneDrive","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-26T14:55:30Z","employer_posted_date":"2026-10-26","last_verified_at":"2026-10-28T13:59:13Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"AIFS Abroad | Internship Programs Assistant\nLocation: Stamford, CT (Hybrid Preferred) or Remote (U.S.-Based)\nDepartment: Internship Programs Team\nReports To: Internship Program Manager\nEmployment Type: Temporary, Part-Time\nAssignment Dates: January 11 - June 25, 2027 (subject to change)\nSchedule: Approximately 20 hours per week, with potential for additional hours based on project needs\nCompensation: $21-$25 per hour\nExpected Start Date: January 11, 2027\nAbout the Opportunity\nAIFS Abroad is seeking an organized, detail-oriented, and motivated Internship Programs Assistant to support its Internship Programs Team on a temporary, part-time basis.\nWorking with more than 500 affiliated colleges and universities, AIFS Abroad helps expand international education opportunities for students. In this role, you will support internship program operations, participant applications, visa and immigration documentation, and pre-departure communications.\nThis is an excellent opportunity to gain hands-on experience in international education while collaborating with a team dedicated to supporting meaningful global learning experiences.\nKey Responsibilities\nApplication and Program Operations\nReview and audit participant applications and supporting documents for accuracy and completeness.\nApprove documentation in program portals and follow up with participants regarding missing information, corrections, and deadlines.\nCollaborate with team members to resolve application-related issues.\nVisa and Immigration Support\nResearch and document visa and entry requirements for program destinations, including Australia, Berlin, France, Lisbon, Prague, Spain, and the United Kingdom.\nReview visa documentation, upload required materials to appropriate portals, and communicate next steps to participants.\nTrack application progress, identify potential delays or processing issues, and escalate concerns as needed.\nInternship Program Administration\nAssist with participant insurance enrollment through Cultural Insurance Services International (CISI).\nCoordinate participant communications, including welcome follow-ups, pre-departure invitations, course information, and finalized flight itineraries.\nSupport housing reports, database management, and participant portal updates.\nCreate and update presentations, program documents, and communication materials.\nParticipate in team meetings, provide updates, and collaborate on resolving program-related issues.\nWork closely with the Internship Program Manager to prioritize assignments and support additional projects as needed.\nQualifications and Experience\nRequired Qualifications\nMinimum of one year of experience in a professional work environment.\nStrong written and verbal communication skills.\nExcellent organizational, time-management, and project coordination skills, with the ability to manage competing deadlines.\nProficiency in Microsoft Office (Word, Excel, PowerPoint), Teams, SharePoint, OneDrive, and Canva.\nStrong attention to detail, problem-solving abilities, and the ability to work effectively in a fast-paced team environment.\nPreferred Qualifications\nExperience studying, interning, living, or working abroad, preferably in an AIFS Abroad program destination.\nExperience working with databases or online application systems.\nAbility to identify opportunities for process improvement and operational efficiency.\nWe Encourage You to Apply\nWe recognize that there is no such thing as a “perfect” candidate and value the unique skills, experiences, and perspectives individuals bring to our team. We encourage you to apply even if your background does not align with every qualification listed.\nRecruitment Process\nApplications will be reviewed based on the qualifications and requirements of the position. Selected candidates will be contacted for an initial screening and may be invited to participate in additional interviews or assessments as needed.\nSuccessful candidates will receive an offer letter and participate in onboarding and training with their manager and team.\nHow to Apply\nInterested candidates must submit a resume and complete employment application through the AIFS careers portal. Only completed applications will be considered.\nEqual Opportunity Employer:\nAIFS provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected federal, state, or local laws. 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