{"id":2611310,"url":"https://alion.io/job/air-canada-administrative-assistant-2","title":"Administrative Assistant","company":{"id":52029,"name":"Air Canada","domain":"aircanada.com","url":"https://alion.io/company/aircanada","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Phenom","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dorval, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":40000,"max_usd":74000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":146},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-14T11:45:56Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-20T18:57:48Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Being part of Air Canada is to become part of an iconic Canadian symbol, recently ranked the best Airline in North America. Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.\nReporting to the Managing Director, Cargo Operations and Transformation, the Administrative Assistant will provide support to the Managing Director, Cargo Operation and Transformation, as well as the respective teams. The ideal candidate will be a team player with meticulous work standards, basic project management skills, is able to multitask and has exemplary interpersonal skills.\nResponsibilities:\nProvide overall administrative guidance and support.\nMaintain efficient flow of procedures/processes.\nDirect handling of confidential matters, i.e., correspondence, telephone queries, etc.\nManage all correspondence, internal and external, respond as required and as appropriate.\nCoordinate meetings both locally and at remote locations, i.e. book conference rooms, meeting notices, hotels and flights, etc.\nPrepare, coordinate, and distribute meeting material, e.g., agenda, reports, etc.\nConduct daily calendar management (Outlook) and proactively adjust schedule based on priorities.\nPrepare PowerPoint presentations, spreadsheets, graphs, reports as required.\nCreate/maintain contact lists and spreadsheets.\nComplete expense reports\nManage vacation, attendance for group as required.\nMonitor and provide updates on departmental budget.\nMaintain accurate records & filing of records.\nAssist with special projects as required.\nProactively follow up with team members to ensure that all deliverables are achieved in real time.\nOther duties as assigned.\nQualifications\nMinimum of a high-school diploma or equivalent with 5+ years’ experience in providing administrative support in an upper-management capacity.\nSound knowledge and proficiency of computer skills, including Word, Excel and Power Point.\nExcellent organizational skills: planning, priority setting and managing through systems.\nExcellent communication skills.\nStrong interpersonal skills: problem solving, customer focused, approachability.\nA very high degree of diplomacy, discretion, professional maturity and judgement.\nAbility to multi-task, never sacrificing quality.\nProven customer orientation and ability to work with various client levels.\nAbility to work well and maintain composure under pressure, meet deadlines and work with minimum supervision.\nFamiliarity with the airline industry, an asset.\nGraphic Design experience, an asset.\nFlexibility and willingness to work extended hours, on occasion.\nSome limited travel may be required.\nFlexible working arrangement available.\nDemonstrate punctuality and dependability to support overall team success in a fast-paced environment.\nConditions of Employment:\nCandidates must be eligible to work in the country of interest at the time any offer of employment is made and are responsible for obtaining any required work permits, visas, or other authorizations necessary for employment. Prior to their start date, candidates will also need to provide proof of their eligibility to work in the country of interest.\nLinguistic Requirements\nBased on equal qualifications, preference will be given to bilingual candidates.\nDiversity and Inclusion\nAir Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees’ unique contributions to our company’s success.\nAs an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve.\nAir Canada thanks all candidates for their interest; however only those selected to continue in the process will be contacted.","description_format":"text","description_chars":3828,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":["Flexible schedule"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Air Transport","Commercial Aviation"],"lifecycle":[{"event":"open","at":"2026-10-15T11:01:29Z"}],"visa":[],"liveness":{"score":66,"band":"ok","label":"Likely open","p_open":1,"p_active":0.837,"p_room":0.788,"age_days":5,"expected_fill_days":6,"reasons":["conf:0","velocity","win:late"],"computed_at":"2026-10-20T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/air-canada-administrative-assistant-2","json_url":"https://alion.io/job/air-canada-administrative-assistant-2.json","meta":{"generated_at":"2026-10-20T20:05:52Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":23326,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-21T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":52029},"rest":"https://alion.io/mcp/rest/get_company?id=52029"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fair-canada-administrative-assistant-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fair-canada-administrative-assistant-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fair-canada-administrative-assistant-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/air-canada-administrative-assistant-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fair-canada-administrative-assistant-2"}]}