{"id":3336324,"url":"https://alion.io/job/air-canada-administrative-operations-support-coordinator-temporary","title":"Administrative Operations Support Coordinator - Temporary","company":{"id":52029,"name":"Air Canada","domain":"aircanada.com","url":"https://alion.io/company/aircanada","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Phenom","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Toronto, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":24,"max":null,"currency":"CAD","period":"hour","gross":null,"usd_annual":34000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-27T13:55:37Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-10-30T22:32:11Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Location: Toronto, ON, Canada (Onsite)\nStarting Salary: $24.90/hour\nBranch: Crew Planning, Scheduling and Administration\nCategory: Unionized (IAMAW - Clerical)\nBeing part of Air Canada is to become part of an iconic Canadian symbol. Are you passionate about reaching new heights, teamwork and making a meaningful contribution? Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.\nIt’s important to know that\nFlexibility is key: The role requires someone who can adapt to changing schedules and priorities. Being available and responsive when things shift is essential.\nTeamwork is important: Strong interpersonal abilities to engage and collaborate effectively with colleagues across multiple generations.\nAdaptability in a Fast-Paced Environment: Success in this role hinges on the ability to prioritize effectively amid constant demands. Staying focused under pressure is essential.\nKey duties\nPrepare, edit, proofread, and format correspondence, reports, spreadsheets, tables, and other documents using various software applications.\nProcess and validate pilot expense claims and operational allowances, ensuring accuracy and compliance with established procedures.\nCalculate expenses and applicable allowances for newly hired pilots following completion of Pilot Indoctrination Training.\nReview pilot training expenses submitted through Concur, identify duplicate, over or underpayments, confirm applicable allowances, and ensure accurate processing.\nInvestigate and resolve discrepancies related to pilot expenses, amended pairings, and operational schedule changes.\nCoordinate with Crew Pay and Crew Scheduling to support the accurate administration of pilot payments and expense adjustments.\nCoordinate with Crew Accommodations to maintain accurate hotel and transportation information in operational systems and reports.\nVerify and process vendor invoices related to pilot accommodations and cabin crew transportation, including supporting documentation and applicable taxes.\nMaintain accurate records and documentation to support expense administration, reconciliation, and audit requirements.\nLiaise with Crew Pay, Crew Scheduling, Crew Planning, Crew Accommodations, and other internal and external stakeholders to resolve financial and operational inquiries.\nMaintain and update the Flight Operations Contact Directory and upload current information to Aeronet and SmartDoc.\nUpload monthly pilot meal allowance information to Aeronet.\nOrganize and prioritize workload to meet time-sensitive deadlines while maintaining accuracy and confidentiality.\nAdminister and comply with Company policies, applicable Collective Agreements, the Flight Operations Manual, and established procedures.\nPerform other related duties as required.\nQualifications\nHigh School graduation;\nMinimum 2 years office experience;\nIntermediate knowledge of Microsoft Office applications;\nKnowledge of aircraft terminology;\nGood interpersonal skills;\nGood communication skills, both written and verbal;\nProficiency in spelling, punctuation and grammar;\nAptitude for math;\nAptitude for accuracy and detail;\nDemonstrate punctuality and dependability to support overall team success in a fast-paced environment.\nBenefits\nFinancial benefits: Pension program, Employee Share Ownership Program, and Profit Sharing.\n Wellbeing & health benefits: Health, dental, and life insurance for you and your family (if necessary).\n Recognition: Air Canada’s recognition program (Shine) allows you to recognize and be recognized for those outstanding moments.\n Travel privileges: A generous employee travel program for you and other eligible once you have completed twenty-eight (28) weeks of service. This includes, but is not limited to standby travel, hotel & car rental discounts, Air Canada Vacation discounts, and more.\nConditions of Employment\nCandidates must be eligible to work in the country of interest at the time any offer of employment is made and are responsible for obtaining any required work permits, visas, or other authorizations necessary for employment. Prior to their start date, candidates will also need to provide proof of their eligibility to work in the country of interest.\nLinguistic Requirements\nBased on equal qualifications, preference will be given to bilingual candidates.\nDiversity and Inclusion\nAir Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees’ unique contributions to our company’s success.\nAs an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve.\nAir Canada thanks all candidates for their interest; however only those selected to continue in the process will be contacted.","description_format":"text","description_chars":4883,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Life insurance"],"hiring_locations":[{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Air Transport","Commercial Aviation"],"lifecycle":[{"event":"open","at":"2026-10-27T13:55:37Z"}],"visa":[],"liveness":{"score":79,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.879,"p_room":0.9,"age_days":2,"expected_fill_days":7,"reasons":["conf:1","velocity","win:mid","comp:junior"],"computed_at":"2026-10-30T05:48:23Z"},"pay":{"stated_usd_annual":34000,"is_top_pay":false},"html_url":"https://alion.io/job/air-canada-administrative-operations-support-coordinator-temporary","json_url":"https://alion.io/job/air-canada-administrative-operations-support-coordinator-temporary.json","meta":{"generated_at":"2026-10-31T01:42:07Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2322,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-01T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":52029},"rest":"https://alion.io/mcp/rest/get_company?id=52029"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fair-canada-administrative-operations-support-coordinator-temporary"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fair-canada-administrative-operations-support-coordinator-temporary"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fair-canada-administrative-operations-support-coordinator-temporary"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/air-canada-administrative-operations-support-coordinator-temporary\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fair-canada-administrative-operations-support-coordinator-temporary"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3336324}},{"tool":"search_jobs","arguments":{"company":"aircanada.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3336324},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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