{"id":2445871,"url":"https://alion.io/job/air-control-concepts-project-coordinator-air-control-concepts","title":"Project Coordinator - AIR Control Concepts","company":{"id":449646,"name":"Air Control Concepts","domain":"aircontrolconcepts.com","url":"https://alion.io/company/air-control-concepts","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"JazzHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Elkridge, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":35000,"max_usd":61000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":3613},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-13T13:29:12Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-10-19T12:59:26Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Job Title: Project Coordinator\nJob Location: Elkridge MD\nOperating Company: Hobbs & Associates\nFLSA Status: Exempt\nSalary Range: 60-65k Annually\nAbout:\nThe Project Coordinator / Project Support Specialist provides administrative and coordination support across parts, service, sales, and project management functions. This role helps maintain documentation, track schedules and shipments, process orders, and communicate routine updates to ensure smooth project execution.\nThe position reduces direct ownership of budgets, client relationships, and strategic decisions, while still offering hands-on exposure to projects in an HVAC/MEP environment. Must be detailed and customer service oriented along with having excellent organizational skills. Position requires a high level of oral and written correspondence with the Sales Team, Customers and Manufacturers to ensure timely completion of assigned projects while maintaining customer satisfaction. Must be able to work well with others in a fast-paced & high-volume environment.\nHobbs & Associates - A member of the AIR Control Concepts family.\nHobbs & Associates specializes in providing heating, ventilation, and air conditioning (HVAC) products and engineering services to commercial and industrial building contractors, architectural design firms, and business owners. Our collaborative approach helps bring lasting community infrastructure to life, including schools, universities, hospitals, military and municipal buildings, entertainment venues, hotels, and multi-family residences.\nCheck out our website: Hobbs & Associates\nResponsibilities\nProject Administration & Documentation\nCreate, maintain, and close out project/job files; ensure documentation accuracy and completeness.\nPrepare and format project documentation (e.g., quotes, submittals, IOM requests, correspondence, change logs, etc.).\nOrganize project-related data for order entry; support data integrity in ERP/CRM systems.\nScheduling & TrackingTrack manufacturer lead times, ship dates, and deliveries; update internal trackers and stakeholders.\nMonitor milestone deadlines and provide reminders to internal teams to keep activities on schedule.\nAssist with status reports and routine project progress summaries.\n Communication & CoordinationProvide routine updates to internal teams, service, and sales; escalate issues per defined protocols.\nRespond to basic inquiries regarding documentation, submittals, and shipment status.\nSupport coordination between Parts, Service (start-up, functional testing, commissioning), Accounting (invoicing), and Project Management.\nQuotes & Order SupportAssist in generating quotes for parts and aftermarket equipment following established templates and pricing guidelines.\nEnter orders, validate item details, and ensure timely confirmations; assist counter sales when needed.\nSupport accounts receivable follow-up for parts/equipment per direction of Accounting.\n Clerical & Operational SupportPerform general clerical tasks (emailing, copying, scanning, filing, data entry).\nTrack and report on factory/manufacturer lead times and order status; maintain shared dashboards.\nKeep management informed of progress and knows when to call for assistance to keep processes moving.\nExperience and Qualifications\nRequired\n1 years of experience in project coordination, operations support, customer service, or related administrative role.\nFamiliarity with construction, mechanical/electrical/controls, HVAC, or building systems environment (or willingness to learn).\nProficiency with MS Office (Excel, Outlook, Word); experience with ERP/CRM systems (e.g., SAP, NetSuite, Sage, Salesforce, or similar).\nStrong organizational skills with high attention to detail and documentation accuracy.\nClear written and verbal communication; comfortable interacting with internal teams and vendors.\nAbility to juggle multiple tasks, manage time, and follow standardized processes.\n PreferredExperience handling submittals, IOMs, or commissioning documentation.\nPrior exposure to order entry, quoting, or parts counter operations.\nKnowledge of construction schedules, milestones, and document control best practices.\nFamiliarity with MEP stakeholders (owners, architects, consultants, contractors).\nEducationAssociate’s or Bachelor’s in Business or related field.\nCore Skills & Competencies\nOrganization & Accuracy: Maintains orderly files and clean data; catches inconsistencies early.\nProcess Discipline: Follows SOPs, templates, and escalation paths; adheres to deadlines.\nCommunication: Delivers timely, clear, and professional updates; documents interactions.\nCollaboration: Works well with Parts, Service, Sales, Accounting, and PMs; supports team goals.\n Customer Orientation (Support Level): Provides courteous, clear responses and knows when to escalate.\n Problem Solving: Identifies routine issues (e.g., shipment delays, missing docs) and proposes practical next steps.\n Technical Aptitude: Comfortable learning vendor portals, ERP/CRM, and common project tools (SharePoint, Teams).\nTools & Systems\nProductivity: Microsoft Excel/Word/Outlook/Teams, SharePoint\n Business Systems: ERP/CRM platforms (e.g., SAP, NetSuite, Sage, Salesforce)\nScheduling/Tracking: Project trackers, manufacturer portals, internal dashboards\nPerformance Indicators (KPIs)\nOn-time maintenance of project files and documentation accuracy\nLead-time and shipment tracking completeness; timely status updates\nQuote/Order entry accuracy and turnaround time\nSubmittal/IOM response times and closure rates\nInternal stakeholder satisfaction (PMs, Parts, Service, Accounting)\nWork Environment & Physical Requirements\nOffice-based with routine computer use; occasional warehouse or jobsite visits as directed.\nAbility to lift up to 25 lbs occasionally (files, small parts boxes) if assisting counter or warehouse.\nMay require periodic early/late communications aligned to vendor/customer schedules.\nBenefits:\nWe offer a competitive and comprehensive benefits package, including:\nHealth & Wellness - Medical, dental, vision, and life insurance coverage to support your well-being.\nFinancial Security - 401(k) retirement plan with company match and short/long-term disability coverage.\nWork-Life Balance - Paid time off (PTO), paid holidays, and an employee assistance program (EAP).\nProfessional Development - Ongoing training opportunities and support for continuing education.\nThe Company provides equal employment opportunity in accordance with applicable laws and prohibits discrimination and harassment. Employment decisions are based on business needs and qualifications. The Company complies with disability laws and provides reasonable accommodations to qualified individuals.","description_format":"text","description_chars":6703,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Insurance coverage","Life insurance","Professional development","Retirement plans"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["HVAC & Refrigeration"],"lifecycle":[{"event":"open","at":"2026-10-13T13:29:12Z"}],"visa":[],"liveness":{"score":84,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.84,"p_room":1,"age_days":5,"expected_fill_days":19,"reasons":["conf:3","win:early","comp:junior,brand"],"computed_at":"2026-10-19T05:45:15Z"},"pay":null,"html_url":"https://alion.io/job/air-control-concepts-project-coordinator-air-control-concepts","json_url":"https://alion.io/job/air-control-concepts-project-coordinator-air-control-concepts.json","meta":{"generated_at":"2026-10-19T19:08:34Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":15185,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-20T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":449646},"rest":"https://alion.io/mcp/rest/get_company?id=449646"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fair-control-concepts-project-coordinator-air-control-concepts"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fair-control-concepts-project-coordinator-air-control-concepts"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fair-control-concepts-project-coordinator-air-control-concepts"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/air-control-concepts-project-coordinator-air-control-concepts\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fair-control-concepts-project-coordinator-air-control-concepts"}]}