{"id":2863506,"url":"https://alion.io/job/air-scheduler","title":"Scheduler","company":{"id":22985,"name":"Air","domain":"air.ai","url":"https://alion.io/company/air-ai","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":95,"open_postings":32,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":253,"computed_at":"2026-10-22T06:10:10Z"}},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Arlington, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Claude","optional":false},{"name":"Gemini","optional":false}],"status":"live","first_seen_at":"2026-10-19T15:43:05Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-22T21:15:34Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":2},"description":"Company Description\nAir is the leader in Enterprise Readiness. Our mission is to establish readiness as a real-time condition that is continuously achieved. Today, a dangerous Readiness Gap exists between what the front line needs and what is delivered. Our AI-native platform, Air Enterprise Readiness, aligns development, production, delivery, and sustainment into one coordinated execution system for government agencies and industrial suppliers. By revealing true capacity, exposing real constraints, coordinating resources, and executing at the speed of operational demands, the front line gets what it needs to succeed.\nJob Description\nWe are seeking an experienced Scheduler, to support 4-5 Executives, serving as a critical partner in enabling leadership effectiveness at a rapidly growing, mission-driven company. This role is ideal for someone who thrives in a high-growth environment, anticipates needs before they arise, and can seamlessly manage friction that can distract leaders from their highest-priority work. \nIn order to do this job well you must be highly organized without being rigid, proactive without overstepping, and comfortable operating behind the scenes. You are someone who genuinely enjoys the craft of executive support. You thrive in a support capacity and understand that no detail is too small when it comes to enabling exceptional execution and advancing a critical mission. You take ownership, communicate clearly, and have a strong sense of urgency when it matters. Most importantly, you understand that excellent executive support is about more than completing tasks-it’s managing competing priorities and frequent changes, making sound decisions to protect executives’ time by creating the conditions for the Executive Team to operate at their best.\nThis is a full-time position based in our Arlington, VA office. \nThis role may require up to 10% travel.\nScope of Responsibilities\nCalendar & Scheduling Support - Primary Responsibility\nManage frequent calendar changes and last-minute requests with speed, professionalism, and minimal disruption.\nIdentify and resolve scheduling conflicts, using sound judgment and appropriate tradeoffs.\nCoordinate recurring meetings, leadership meetings, 1:1s, interviews, customer meetings, and other high-priority engagements, ensuring schedules are organized, efficient, and aligned to business priorities. \nServe as a professional point of contact for internal and external stakeholders seeking time with supported executives.\nMonitor calendars for gaps, conflicts, overbooking, and inefficient scheduling, proactively making recommendations and adjustments.\nTrack scheduling-related action items, commitments, and follow-ups to ensure nothing falls through the cracks.\nTravel Booking & Logistics\nCoordinate end-to-end domestic and international travel that account for executive preferences including flights, hotels and ground transportation. \nDevelop a strong understanding of individual executive travel preferences and proactively apply them to future bookings.\nBuild travel schedules that account for meeting commitments, time zones, and realistic travel time.\nManage changes, cancellations, delays, and unexpected travel issues quickly and proactively.\nExpense Management\nOwn the expense reporting process for executives, ensuring expenses are submitted accurately, completely, and on time.\nPartner with the Finance team and executives to address expense questions, reimbursements, and policy requirements.\nMaintain organized records and proactively follow up on outstanding expense items.\n\nQualifications\nU.S. Citizenship is required\nRequired Skills: \nDemonstrated experience managing 4+ executive calendars or a similarly complex scheduling environment.\nStrong expertise in complex calendar management, including scheduling across multiple time zones. \nSignificant experience coordinating domestic and international executive travel.\nExperience managing executive expenses and working with Finance and expense management systems (Ramp preferably). \nExperience working in ambiguous and fast-paced environments\nExperience with AI tools (e.g. Google Gemini, Claude) and embedding them to operational and organizational work\nCapable of producing high-quality content on short deadlines\nFast learner and able to work independently with minimal supervision\nExceptional attention to detail; ability to consistently produce timely and error-free work\nExcellent written and verbal communication skills\nSuperb judgment and proven ability to handle confidential information\nHighly proactive and resourceful self-starter with a demonstrated ability to anticipate needs, solve problems independently, and operate effectively with minimal supervision.\nEnthusiastic team member with a positive disposition and attitude\nExperience using AI tools such as Google Gemini, Claude, or similar tools to improve productivity and administrative workflows.\nWe firmly believe that past performance is the best indicator of future performance. If you thrive while building solutions to complex problems, are a self-starter, and are passionate about making an impact in global security, we’re eager to hear from you.\nAir is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans status or any other characteristic protected by law.","description_format":"text","description_chars":5469,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Predictive Analytics","National Security","Military Logistics","Supply Chain AI"],"lifecycle":[{"event":"open","at":"2026-10-19T16:58:53Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":2,"expected_fill_days":253,"reasons":["conf:2","velocity","win:early"],"computed_at":"2026-10-22T06:10:10Z"},"pay":null,"html_url":"https://alion.io/job/air-scheduler","json_url":"https://alion.io/job/air-scheduler.json","meta":{"generated_at":"2026-10-22T23:47:43Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":9859,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-23T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":22985},"rest":"https://alion.io/mcp/rest/get_company?id=22985"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fair-scheduler"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fair-scheduler"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fair-scheduler"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/air-scheduler\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fair-scheduler"}]}