{"id":1309253,"url":"https://alion.io/job/airapps-office-coordinator-2","title":"Office Coordinator","company":{"id":3822995,"name":"Air Apps","domain":"airapps.co","url":"https://alion.io/company/airapps","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"A","score":91,"open_postings":411,"ghost_share":0.071,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":106,"computed_at":"2026-09-29T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Francisco, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":60000,"max":65000,"currency":"USD","period":"year","gross":null,"usd_annual":65000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2025-09-29T10:07:24Z","employer_posted_date":"2025-09-29","last_verified_at":"2026-09-29T22:19:24Z","board_verified":true,"closed_at":null,"days_open":365,"trust":{"level":"ghost","repost_count":0,"flags":["stale","company_stale"],"days_open":364},"description":"About Air Apps\nAt Air Apps, we believe in thinking bigger and moving faster. We’re a family-founded company on a mission to create the world’s first AI-powered Personal & Entrepreneurial Resource Planner (PRP), and we need your passion and ambition to help us change how people plan, work, and live. Born in Lisbon, Portugal in 2018 and now with offices in both Lisbon and San Francisco we’ve remained self-funded while reaching over 100 million downloads worldwide.\nOur long-term focus drives us to challenge the status quo every day, pushing the boundaries of AI-driven solutions that truly make a difference. Here, you’ll be a creative force, shaping products that empower people across the globe.\nJoin us on this journey to redefine resource management and change lives along the way.\nThe Role\nWe are looking for an organized and proactive Office Coordinator to join our onsite team in San Francisco. This role will be central to establishing and maintaining the day-to-day operations of our SF office. You will be the go-to person for office coordination, vendor interactions, welcoming visitors and candidates, and supporting a smooth experience for new joiners.\nResponsibilities\nSupport the setup and organization of our new San Francisco office.\n\nManage office-related purchases, inventory, and supplies (including food, beverages, and consumables).\n\nCoordinate with external vendors and service providers.\n\nWelcome and assist candidates, visitors, and external partners.\n\nHelp onboard new team members, including desk setup and initial orientation.\n\nMaintain an orderly and welcoming office environment.\n\nAssist with ad hoc administrative and scheduling tasks as needed.\n\nRequirements\nAround 2+ years of experience in administrative, office coordination, or similar roles.\n\nExcellent organizational and multitasking skills.\n\nStrong interpersonal and communication abilities.\n\nProactive mindset, resourcefulness, and attention to detail.\n\nFamiliarity with handling vendors and basic office management tasks is a plus.\n\nWhy Join Air Apps?\nApple hardware ecosystem for work.\n\nAnnual Bonus.\n\nMedical Insurance (including vision & dental).\n\nDisability insurance - short and long-term.\n\n401k up to 4% contribution.\n\nAir Conference - an opportunity to meet the team, collaborate, and grow together.\n\nTransportation budget\n\nFree meals at the hub\n\nGym membership\n\nDiversity & Inclusion\nAt Air Apps, we are committed to fostering a diverse, inclusive, and equitable workplace. We enthusiastically welcome applicants from all backgrounds, experiences, and perspectives. We celebrate diversity in all its forms and believe that varied voices and experiences make us stronger.\nApplication Disclaimer\nAt Air Apps, we value transparency and integrity in our hiring process. Applicants must submit their own work without any AI-generated assistance. 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