{"id":2595005,"url":"https://alion.io/job/airborneo-executive-payroll","title":"Executive, Payroll","company":{"id":3805458,"name":"AirBorneo","domain":"airborneo.com","url":"https://alion.io/company/airborneo","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":null},"role":"Finance","role_family":"Finance","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Malaysia"],"countries":["MY"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":6500,"max_usd":17500,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":3072},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-15T03:16:10Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-17T00:41:49Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Roles and Responsibilities\n1. Payroll Processing and Administration\nSupport the end-to-end monthly payroll process for Malaysia employees under one payroll cycle.\nPrepare, review, and validate payroll inputs, including new hires, resignations, transfers, salary adjustments, allowances, deductions, unpaid leave, overtime, claims, benefits, and other payroll changes.\nEnsure payroll data is complete, accurate, and submitted within the approved payroll timeline.\nAssist in payroll reconciliation, checking of payroll variance reports, and preparation of payroll summaries for review and approval.\nMaintain proper payroll documentation, audit trails, checklists, and supporting records.\nEnsure all payroll activities are performed in accordance with internal controls, approval limits, and company policies.\n2. Statutory Compliance and Reporting\nSupport statutory submissions and payments for EPF, SOCSO, EIS, PCB/MTD, HRD Corp levy, and other applicable Malaysia payroll-related requirements.\nEnsure employee statutory details are accurately maintained and updated in the payroll system.\nAssist in year-end payroll activities, including EA form preparation, tax reporting support, and related statutory documentation.\nMonitor statutory deadlines and escalate potential compliance risks or discrepancies to the Compensation Specialist.\nKeep updated on basic changes to Malaysia payroll regulations and statutory requirements.\n3. Oracle / Work Smartly System Management\nMaintain accurate payroll and employee data in Oracle / Work Smartly.\nPerform payroll data entry, updates, validation, and basic system checks.\nWork with relevant internal stakeholders to resolve payroll system issues, data discrepancies, and employee record inconsistencies.\nSupport payroll-related system improvements, testing, process streamlining, and data clean-up exercises where required.\nEnsure payroll information in the system is accurate, secure, and aligned with approved employee records.\n4. Claims, Benefits, Leave, and Overtime Support\nProcess and validate claims, benefits-related payments, overtime, leave deductions, and other payroll-linked transactions.\nCheck supporting documents and approvals before processing payroll-related claims or adjustments.\nCoordinate with employees, line managers, and Human Capital stakeholders to resolve incomplete or inaccurate submissions.\nEnsure claims, overtime, and benefits payments are processed in accordance with company policy and payroll cut-off timelines.\nMaintain records of claims, leave, benefits, and overtime adjustments for audit and reporting purposes.\n5. Employee Query Management\nManage employee payroll queries through the in-house payroll email.\nRespond to employee enquiries on pay slips, salary payments, statutory deductions, claims, benefits, overtime, leave deductions, and tax-related payroll matters.\nProvide timely, professional, and confidential support to employees.\nEscalate complex payroll, statutory, tax, or system matters to the Compensation Specialist or relevant subject matter expert.\nTrack recurring payroll queries and support improvement of payroll communication, FAQs, and employee guidance materials.\n6. Coordination with Finance, Branch Offices, and Vendors\nWork closely with Finance on payroll reconciliation, payroll cost reporting, journal entries, and payment processing support.\nCoordinate with third-party vendors supporting branch offices, where required, to ensure timely and accurate payroll-related data submission.\nFollow up with relevant stakeholders on outstanding payroll inputs, documents, approvals, and corrections.\nSupport payroll-related reporting for management, Finance, audit, and Human Capital requirements.\nAssist in resolving payroll matters involving branch offices, vendors, and employees across Malaysia.\n7. Audit, Governance, and Confidentiality\nSupport internal and external payroll audits by preparing required documents, reports, and evidence.\nEnsure payroll records are properly maintained and accessible for audit, compliance, and reference purposes.\nMaintain strict confidentiality of employee salary, personal, statutory, and payroll information.\nAdhere to company policies, data protection requirements, payroll governance standards, and approval processes.\nSupport the development and improvement of payroll SOPs, process flows, checklists, and trackers.\n8. Continuous Improvement and Service Delivery\nIdentify opportunities to improve payroll accuracy, employee experience, query response time, and process efficiency.\nSupport automation, simplification, and standardization of payroll processes.\nContribute to a reliable and service-oriented People function.\nParticipate in payroll-related projects, system enhancements, and process improvement initiatives as assigned.\nBuild payroll knowledge over time and develop the ability to handle increasingly complex payroll matters.\nQualifications Education\nDiploma or Bachelor’s Degree in Human Resource Management, Finance, Accounting, Business Administration, or a related field.\nExperience\n1 to 3 years of experience in payroll, HR operations, shared services, finance administration, or a related function.\nExperience supporting Malaysia payroll is preferred.\nFresh graduates with strong numerical ability, attention to detail, and willingness to learn may be considered.\nTechnical Knowledge\nBasic knowledge of Malaysia payroll processes and statutory requirements, including EPF, SOCSO, EIS, PCB/MTD, and HRD Corp levy.\nFamiliarity with claims, benefits, leave, overtime, and payroll administration.\nExperience using Oracle / Work Smartly would be an added advantage.\nProficient in Microsoft Office, especially Microsoft Excel.\nAble to work with payroll reports, employee data, reconciliations, and trackers.\nSkills and Competencies\nStrong attention to detail and accuracy.\nGood numerical, analytical, and administrative skills.\nAble to manage confidential information with discretion and integrity.\nGood written and verbal communication skills in English and Bahasa Malaysia.\nAble to respond to employee queries professionally and with a service mindset.\nOrganised, structured, and able to follow payroll timelines and checklists.\nAble to work under pressure during payroll cut-off periods.\nGood stakeholder coordination skills with employees, Finance, Human Capital, vendors, and branch office representatives.\nWilling to learn, improve processes, and build payroll technical knowledge.\nPersonal Attributes\nResponsible, reliable, and accountable.\nCareful, discreet, and trustworthy.\nCalm and resilient when working with deadlines.\nService-oriented and responsive.\nComfortable working with data, systems, and detailed processes.\nCollaborative and able to work across functions and locations.\nPositive, proactive, and willing to take ownership of assigned tasks.","description_format":"text","description_chars":6818,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Commercial Aviation"],"lifecycle":[{"event":"open","at":"2026-10-15T06:54:39Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":19,"reasons":["conf:5","win:early","comp:junior"],"computed_at":"2026-10-17T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/airborneo-executive-payroll","json_url":"https://alion.io/job/airborneo-executive-payroll.json","meta":{"generated_at":"2026-10-17T05:58:14Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per 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