Payroll Specialist

Job Description:

Job Objectives

• Manage and administer outsourced payroll processes and income tax submissions for Singapore, across 6 entities, ensuring accuracy, timeliness and compliance with local statutory regulations. The job holder will require strong technical payroll expertise with strong vendor management skills, and the ability to drive process improvements.

Job Responsibilities

Payroll Operations, Tax & Compliance

• Manage and administer outsourced payroll processes and income tax submissions for Singapore, across 6 entities, ensuring accuracy, timeliness and compliance with local statutory regulations.
• Support HRBP to respond to employee inquiries on complex payroll issues and tax enquiries. Able to resolve discrepancies and ensure employees receive correct payments.
• Collaborates closely with the Singapore Compensation & Benefits (C&B) Team to ensure the payments from the annual campaigns are smoothly managed and paid.
• Accountable for the data integrity of the information stored in the Airbus’ HRMS. Will be the subject matter expert focal point on the questions relating to the Rewards modules, i.e. payroll, attendance, leave and personnel.
• Manage the E-leave system for all leave types for the Company accurately
• Lead to respond (and resolve) various scales of queries with internal/external auditor, government agencies, payroll provider or third party regarding issues on CPF, payroll, Ministry of Manpower (MOM), Inland Revenue Authority of Singapore (IRAS), etc.
• Coordinate with HR stakeholders on a regular basis to ensure all fields in the Company’s HRMS needed for submission to government related surveys are completed.
• Possess strong knowledge on CPF, tax regulations, labour regulations (MOM), etc, and provide advice on the impact to Company’s strategies / policies on any regulatory changes.
• Partner with HR stakeholders and to ensure Payroll related topics are appropriately covered in the Company’s Employee Handbook and HR related policies. The content should reflect current, accurate and compliance to local regulations, Ethics & Compliance policy and Airbus Values.
• Accountable for all firm-wide communication relating to payroll operational topics.
• Partner with the Singapore C&B Team to oversee that employees in the Company are correctly enrolled and onboarded to insurance / flexible benefits.

Vendor & Stakeholder Management

• Oversee and manage payroll vendors (HRMS and Payroll Outsource Service), ensuring adherence to service level agreements and compliance with local statutory requirements.
• Collaborate effectively with cross functional teams, including Finance, HR internal stakeholders, local management, and also external vendors.

Process Improvement and Governance

• Adept in operations, have a mindset for continuous progression, simplification and harmonization on Payroll operations in Singapore.
• Responsible for ensuring all Payroll processes and operations are aligned with the One-Roof Human Resource strategy to support Company’s short and long term business strategies in Singapore.
• Implement and maintain robust internal control frameworks including identifying compliance gaps and ensuring documentation retention in HRMS.

Work Pass Applications:

• Manage work pass (Employment Pass / S Pass / Dependant Pass / Work Permit) applications and renewals with the vendor to ensure the Company is compliant with the immigration rules
• Act as expert and advise on work pass topics

Others:

• Other duties reasonably determined from time to time by the Company

Job Requirements

• Adept in the use of the Company’s HRMS system (e.g. BIPO, Workday), specifically in payroll, leave and personnel modules.
• The successful candidate needs to have the adaptability to work with changing strategies, initiatives, and projects directed by Group and Regional Reward
• May be required to support projects directed by Group and/or Regional Rewards
• Actively participate to internal company HR networks

• Degree and above in any discipline preferably in Human Resources, Business Administration or Economics
• At least 5 years of working knowledge in Payroll (in-house or as consultant). Strong understanding of taxes and social contributions, etc.
• Good operational experience within fast pace and complex multinational environment
• Possess excellent interpersonal skills and a strong customer oriented mindset to ensure proper stakeholder management and provide professional HR services to internal customers
• Strong knowledge of major HR Management Systems (e.g. BIPO, Workday, etc)
• Highly numeric, analytical mind with sharp attention to detail and excellent statistical skills. Competent in managing excel or G-sheets
• Effective in presentations (ie. verbal and material references)
• Strong customer service orientation with the ability to handle difficult situations and to provide professional HR services to internal customers
• Highly motivated and adaptable - ability to work under pressure, handle high volumes, and manage complex situations

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

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Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to [email protected].

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