{"id":1305584,"url":"https://alion.io/job/airr-labs-executive-assistant-ph","title":"Executive Assistant - PH","company":{"id":3804522,"name":"AIRR Labs","domain":"airrlabs.com","url":"https://alion.io/company/airrlabs","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BrioHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Taguig, Philippines"],"countries":["PH"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":6500,"max_usd":12500,"period":"year","method":"role_seniority_country_cell","sample_n":16},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Canva","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-26T13:22:21Z","employer_posted_date":"2026-09-26","last_verified_at":"2026-11-01T11:41:58Z","board_verified":true,"closed_at":null,"days_open":36,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":36},"description":"This Executive Assistant/Project Management Specialist is instrumental in handling and seeing special projects assigned to completion, enhancing the Country Head’s productivity, ensuring the smooth execution of strategic initiatives, and fostering organizational efficiency. The Executive Assistant acts as a cornerstone for operational excellence, enabling the Country Head to focus on driving the company’s vision and objectives.\nResponsibilities:\nInternal Project Management\nLead and manage internal projects, ensuring alignment with organizational goals and that they are completed within time, scope and budget \nCollaborate with team leaders and cross-functional departments to ensure timely project completion and effective resource utilization. \nOversee the progress of special projects assigned by the Country Head, providing updates and solutions as needed. \nIdentify opportunities to enhance operational efficiency and contribute to defining new strategies to achieve business objectives. \nOther Ad Hoc duties that may be assigned from time to time. \nExecutive Support\nAnticipate the Country Head’s needs and proactively identify areas where additional support or attention is required. \nOversee the Country Head’s daily activities (calendar management, travel management, expense management), ensuring priorities are met and deadlines are adhered to. \nAct as a liaison between the Country Head, internal teams, and external stakeholders to facilitate effective communication and collaboration. \nMeetings and Reporting\nPrepare agendas, presentations, and materials for meetings, ensuring all participants are informed and prepared. \nDocument meeting discussions and follow up on action items to ensure timely completion. \nGenerate regular reports, summaries, and updates for the Country Head and stakeholders on ongoing projects and initiatives. \nDocumentation and Communication\nMaintain organized and up-to-date records, documents, and reports. \nDraft and disseminate communications on behalf of the Country Head to partners, stakeholders, and internal teams. \nRequirements:\nBachelor’s degree in business administration, Management, or a related field \nAt least 1-2 years of experience in project management, administrative, or executive support\nProven ability to manage multiple priorities in a fast-paced environment\nAbility to analyze situations, anticipate potential challenges, and propose effective solutions\nA self-starter who identifies needs and takes ownership of tasks without waiting for direction\nExceptional ability to plan, prioritize, and execute tasks with precision while ensuring accuracy\nStrong verbal and written communication skills, with the ability to interact professionally with stakeholders at all levels\nDemonstrated ability to lead and manage projects from conception to completion, ensuring timely delivery and high-quality results\nExpertise in Microsoft Office Suite (Word, Excel, PowerPoint) and Canva for creating professional presentations and reports\nCapable of adjusting to shifting priorities and maintaining composure under pressure\nA strong desire to build and grow a career in executive support or management, with a commitment to continuous learning and development\nStrong problem-solving abilities with a resourceful mindset\nProactive attitude towards identifying opportunities for improvement in processes and workflows\nHigh degree of professionalism, discretion, and confidentiality","description_format":"text","description_chars":3437,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":1,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Continuous learning"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Commerce","Sales & Marketing"],"lifecycle":[{"event":"open","at":"2026-09-26T13:22:21Z"}],"visa":[],"liveness":{"score":13,"band":"cold","label":"Long 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