Jr. Specialist, Expense Reconciliation

Company Introduction:

Airspace is a tech-enabled freight forwarder that’s redefining how the world’s most critical packages are delivered. Headquartered in Carlsbad, California, Airspace has employees who are based around the world. Our European headquarters is in Amsterdam, The Netherlands.

As a recognized leader in AI and machine learning, our team leverages data and patented technology to coordinate logistics across a global network of drivers and airlines. Our goal is to deliver those packages that are truly mission-critical in a way that is faster, more transparent, more secure, and more accountable than ever before. The items we deliver range from organs for transplant, to parts for critical machinery including grounded aircraft and highly sensitive components such as semiconductors.  

Airspace has been rated one of America’s best Startup Employers and listed as one of CNBC’s Disruptor 50 companies. Airspace has the support of leading investors such as Telstra Ventures, HarbourVest Partners, Defy Partners, DBL Partners, and Scale Ventures. To date the company hasraised more than $140m. 

The company is growing rapidly and serving more places around the world than ever before. We are looking for passionate, motivated individuals who want to make an IMPACT every day to help us execute on our mission of reshaping the world of time-critical logistics. 

The Job

We're hiring a Jr. Expense Reconciliation Specialist to help keep our invoice processing running smoothly. You'll work alongside senior team members on the day-to-day tasks that keep vendor invoices accurate: running and checking automated processes, fixing small issues, and pulling data when the team needs it.

This is an entry-level role and a great way to get hands-on exposure to SQL, data pipelines, and AI coding tools. You don't need prior experience with any of it - you need to be detail-oriented, curious, and willing to learn. We'll teach you the rest.

What you'll do

• Run and monitor existing invoice processing tasks for US Domestic agents, and flag anything that looks off
• Fix small breaks when a vendor changes their invoice format or a business rule shifts
• Help set up new vendor invoice pulls with guidance from the team
• Check invoice data for errors, such as duplicate charges
• Pull simple SQL queries and reports when teammates request them
• Help review invoice batches before payments go out
• Keep task documentation and checklists up to date

What we're looking for

• Comfort with spreadsheets and an interest in learning SQL (coursework, bootcamp, or self-taught is fine)
• Strong attention to detail, especially with numbers and dollar amounts
• Willingness to ask questions and follow up when something doesn't add up
• Ability to work through a task list and switch between tasks as priorities change
• Reliable communication and follow-through on recurring, scheduled work

Nice to have:

• Any exposure to Snowflake, Excel formulas, Python, or AI coding tools
• Bachelor’s degree

Compensation & Benefits

• Hourly pay range: $25-$30 per hour
• High-quality health, dental, and vision plan options
• Open PTO
• 401K with company match

Core Values:

• We are One Team. We believe we all accomplish more when we are working together.
• We make an Impact. We are determined to have a positive influence on our environment, our customers, our industry, and our world.
• We are Passionate. We care deeply about our mission and are not afraid to raise the bar.
• We are Transparent. We pride ourselves on having open, honest, and sincere communication with our team and customers.
• We are Innovative. We never settle and are always striving to improve our product, service, and ourselves.

Airspace is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Additionally, Airspace participates in the E-Verify program for all locations.  

A friendly reminder: Airspace will only contact candidates from an @airspace.com email, a no-reply notification from [email protected], or a verified LinkedIn profile. We never request fees or sensitive personal/financial information during recruiting. If something seems suspicious or feels off, please reach out to us at [email protected] before responding.

For this role the acquisition of recruitment agencies is not appreciated, thank you for your understanding.