{"id":3340152,"url":"https://alion.io/job/airswift-administrative-assistant-ii","title":"Administrative Assistant II","company":{"id":2751907,"name":"Airswift","domain":"airswift.com","url":"https://alion.io/company/airswift-com","size_band":"5000+","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Schema","truth_index":{"grade":"B","score":75,"open_postings":46,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":27,"computed_at":"2026-11-02T06:13:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Warrendale, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":43000,"max_usd":81000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2178},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-27T15:09:35Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-11-02T18:49:46Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Job reference\n1282476\nLocation\nWarrendale, Pennsylvania, United States\nSector\nEnergy - Oil & Gas\nFunction\nAdministration\nEmployment type\nContract\nDate published\nOctober 27, 2026\nJob Title: Administrative Assistant\nDuration: 12-month assignment\nSchedule: 5/40 - Onsite\nLocation: Warrendale, PA\nAbout Airswift:\nAirswift is an international workforce solutions provider within the energy, process and infrastructure industries. Airswift serves as a strategic partner to clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with unique project needs. With over 1000 employees and 9,000 contractors operating in over 60 countries, Airswift's geographical reach and pool of talent available is unmatched in the industry.\nVacancy Overview:\nThis opportunity supports day-to-day office operations across multiple locations within an operations environment, with responsibility for administrative support, facilities coordination, fleet administration, and onboarding activities. The role will work closely with employees, vendors, and internal support groups to help maintain efficient workplace operations. This position is well suited to candidates with experience in office management, vendor coordination, SharePoint, and Microsoft Office Suite.\nRequired Education:\nHigh school diploma or equivalent\nRequired Experience:\n3+ years of administrative, office management, or related experience\nExperience providing administrative and operational support within an office-based or field-support environment\nRequired Skills:\nProficiency in Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, and Teams\nStrong organizational, communication, and multitasking skills\nAbility to handle confidential information with professionalism and discretion\nAbility to coordinate meetings, events, workspace setup, records, and operational materials\nExperience supporting documentation management, shared drives, and administrative processes\nPreferred Qualifications:\nExperience supporting operations, industrial, energy, or field-based organizations\nExperience with vendor coordination, fleet support, or purchasing card administration\nFamiliarity with SharePoint and document management systems\nStrength in planning, attention to detail, customer service, problem solving, accountability, and managing multiple priorities\nNot the job you are looking for? 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