HSE Administrative Assistant

Airswift • Bachelor's Degree • 1 month ago
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Salary
≈ $42k – $80k per year (Estimated)
Location
In office (Pasadena)
Seniority
Middle · 3+ years exp
Employment
Contractor

Confirmed on the employer's own hiring board on Oct 19, 2026. First seen by Alion on Sep 16, 2026. Airswift scores B on the Alion truth index.

Overview
Company
Impact
Profile match

Airswift

Airswift is an international workforce solutions company headquartered in Houston, Texas, providing recruitment, contractor management, employer of record, recruitment process outsourcing and managed services to the energy, engineering, infrastructure and technology sectors. It traces its roots to 1979 in the United Kingdom and took its current name after the 2016 merger of Air Energi and Swift Worldwide Resources, and today runs about 60 offices serving clients in oil and gas, power, mining, renewables and data centers. Its job board lists contract and permanent roles at client projects, such as engineers, commissioning supervisors, planners, document controllers and HSE advisors.
airswift.com • HQ: Houston, United States • Recruiting & Staffing • Employer of Record & PEO • 5000+ employees • Est. 2016
Backed by Gemspring Capital, Reiten & Co

Job reference

1280350

Location

Pasadena, Texas, United States

Sector

Process

Function

Administration

Employment type

Contract

Date published

September 16, 2026

About Airswift:

Airswift is an international workforce solutions provider within the energy, technology, process and infrastructure industries. Airswift serves as a strategic partner to clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with unique project needs. With over 1000 employees and 9,000 contractors operating in over 60 countries, Airswift's geographical reach and pool of talent available is unmatched in the industry.

Job Title:

HSE Administrative Assistant

Duration:

1 year assignment

Schedule:

9/80 (on-site)

Sponsorship Provided:

No

Location:

Pasadena, TX

We are looking for a dependable and detail-oriented HES Administrator who can manage multiple tasks and stay organized. This person will support Safety and Environmental programs, maintain records, assist with reporting, and help keep daily HES activities running smoothly. We are looking for someone who takes initiative, works well independently, and is interested in improving processes. The role provides the opportunity to take ownership of projects and help develop and support Safety and Environmental initiatives across the site.

Key Responsibilities:

  • Expense reports (Concur)

  • Purchase requisitions and tracking (excel sheet)

  • Managing planned inspections forms (SharePoint)

  • Tracking variance forms (SharePoint)

  • Ordering breakfast/lunches as needed

  • Tyndale FRC Program (employee program)

  • Safety Boot Program (employee program)

  • Safety Prescription glasses (employee program)

  • Assist with Visitors and PPE

  • Data entry into Intelex

  • Environmental tracking spreadsheets

Required Skills:

  • Strong data entry accuracy and attention to detail.

  • Advanced Microsoft Office skills, particularly in Excel and Access.

  • Strong organisational and multitasking abilities.

  • Excellent communication and interpersonal skills.

  • Knowledge of SAP

  • More than 3 years of experience in Oil & Gas, Refining, Petrochemical, LNG, and Industrial Construction (EPC) industries.

Programs/Software

  • SAP

  • Intelex/OTIS

  • Concur

Preferred Education & Certifications:

  • Bachelor’s degree in Occupational Health and Safety, Environmental Science, Business Administration, or a related field (Preferred).

Preferred Skills, Experience & Qualifications:

  • Previous experience in an HSE role or plant administrative position.

  • Experience supporting environmental compliance activities.

  • Familiarity with Intelex or a similar incident management system.

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