{"id":1930912,"url":"https://alion.io/job/airswift-hse-administrative-assistant-2","title":"HSE Administrative Assistant","company":{"id":2751907,"name":"Airswift","domain":"airswift.com","url":"https://alion.io/company/airswift-com","size_band":"5000+","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Schema","truth_index":{"grade":"B","score":80,"open_postings":35,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":19,"computed_at":"2026-10-28T05:59:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Carlsbad, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":37000,"max_usd":80000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-09-29T00:00:00Z","employer_posted_date":"2026-10-05","last_verified_at":"2026-10-28T12:19:55Z","board_verified":true,"closed_at":null,"days_open":29,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":29},"description":"Job reference\n1281087\nLocation\nCarlsbad, New Mexico, United States\nSector\nEnergy - Oil & Gas\nFunction\nAdministration\nEmployment type\nContract\nDate published\nSeptember 29, 2026\nOne of our major oil and gas clients is seeking a HSE Administrative Assistant to work on a 1-year assignment in their facilities in Carlsbad, NM.\nSummary: This role is primarily focused on executive and administrative support within an HSE environment. The ideal candidate will have excellent communication skills, strong Microsoft Office and SharePoint experience, and the ability to work with both leadership and operational teams. HSE exposure is helpful but not required, making this a great opportunity for someone looking to enter the energy industry and learn the business.\nResponsabilities:\nProvide high-level administrative support to senior leadership and HSE management teams. \nCoordinate calendars, schedule meetings, and manage travel arrangements. \nPrepare correspondence, reports, presentations, and other business documents. \nServe as a key point of contact between managers, employees, and cross-functional teams. \nSupport document management, records retention, and archiving activities. \nAssist employees with completing administrative processes and maintaining compliance-related documentation. \nMaintain and organize information within SharePoint and other Microsoft Office applications. \nCollaborate closely with HSE and Operations teams to support daily business activities. \nHandle confidential information with professionalism and discretion. \nPrioritize multiple tasks and manage competing deadlines in a fast-paced environment.\n\nRequirements\nStrong verbal and written communication skills with the ability to interact effectively at all levels of the organization. \nAdvanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and SharePoint. \nExcellent organizational, coordination, and multitasking abilities. \nStrong customer service mindset and professional demeanor. \nAbility to work independently with minimal supervision. \nExperience supporting managers, leadership teams, or large departments preferred. \nPrior administrative experience in a corporate environment. \nPreferred:\nExposure to Health, Safety & Environment (HSE) functions or experience supporting HSE-related teams. \nExperience working with document control, records management, or compliance-related processes. \nBackground in energy, industrial, manufacturing, or similar industries is a plus, but candidates from other industries will also be considered. \nDegree is not required; relevant work experience and strong communication skills are valued more heavily. \nIdeal opportunity for candidates looking to gain exposure to the energy industry and build knowledge of HSE and operational functions.\nNot the job you are looking for? Search hundreds more\nSearch Now.","description_format":"text","description_chars":2870,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-05T21:53:20Z"}],"visa":[],"liveness":{"score":10,"band":"cold","label":"Long shot","p_open":1,"p_active":0.23,"p_room":0.45,"age_days":29,"expected_fill_days":19,"reasons":["conf:14","agency","stale_co","velocity","win:tail","comp:brand"],"computed_at":"2026-10-28T05:59:10Z"},"pay":null,"html_url":"https://alion.io/job/airswift-hse-administrative-assistant-2","json_url":"https://alion.io/job/airswift-hse-administrative-assistant-2.json","meta":{"generated_at":"2026-10-28T19:07:08Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":26189,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-29T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2751907},"rest":"https://alion.io/mcp/rest/get_company?id=2751907"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fairswift-hse-administrative-assistant-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fairswift-hse-administrative-assistant-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fairswift-hse-administrative-assistant-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/airswift-hse-administrative-assistant-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fairswift-hse-administrative-assistant-2"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":1930912}},{"tool":"search_jobs","arguments":{"company":"airswift.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":1930912},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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