{"id":3320698,"url":"https://alion.io/job/airswift-project-secretary-2","title":"Project Secretary","company":{"id":2751907,"name":"Airswift","domain":"airswift.com","url":"https://alion.io/company/airswift-com","size_band":"5000+","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Schema","truth_index":{"grade":"B","score":75,"open_postings":42,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":27,"computed_at":"2026-10-30T05:48:23Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Pasir Gudang, Malaysia"],"countries":["MY"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":10500,"max_usd":24000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2376},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-17T00:00:00Z","employer_posted_date":"2026-10-08","last_verified_at":"2026-10-30T08:27:16Z","board_verified":true,"closed_at":null,"days_open":43,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":43},"description":"Job reference\n1280445\nLocation\nPasir Gudang, Johor, Malaysia\nSector\nEnergy - Oil & Gas\nFunction\nConstruction\nEmployment type\nContract\nDate published\nSeptember 17, 2026\n PROJECT SECRETARY\n\nMANAGING CLIENTS / CALLS\nMake and receive calls for the managers.\n\nManaging the clients/guests/visitors for the managers.\n\nMANAGING DIARIES/EVENTS\nSupport the managers in arranging meeting and appointments.\n\nTake minutes of team meeting occasionally, whenever required.\n\nBook venues, refreshments and equipment for team meetings.\n\nMake travel arrangements (transportations, hotels etc.).\n\nINBOUND MAILS / DOCUMENTS MANAGEMENT\nTrack and distribute the relevant outbound and inbound mails/documents.\n\nFILING AND RECORD MANAGEMENT\nMaintain hardcopy/paper/ electronic filing systems and archives and keep core materials up to date.\n\nCreate and maintain reference document for filing system.\n\nKeep stock of stationary supplies.\n\nApply/Prepare Guarantee Letter (GL).\n\nAssist with staff’s expense claims.\n\nMANAGING TEAM/MEETINGS\nDistribute relevant documentation for projects and meetings.\n\nMaintain proper attendance and track report for the team/department.\n\nMaintain office supplies inventory i.e. stationeries etc. and anticipate needed supplies.\n\nKeep track of department/team budget.\n\nEXPERIENCE:\nMore than five (5) years of experience in similar capacity.\n\nQUALIFICATION:\nDiploma in Executive Secretarial or equivalent.\n\nNot the job you are looking for? Search hundreds more\nSearch Now.","description_format":"text","description_chars":1474,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-27T07:46:52Z"}],"visa":[],"liveness":{"score":12,"band":"cold","label":"Long shot","p_open":1,"p_active":0.322,"p_room":0.36,"age_days":43,"expected_fill_days":27,"reasons":["conf:4","agency","stale_co","velocity","win:tail","crowd:brand"],"computed_at":"2026-10-30T05:48:23Z"},"pay":null,"html_url":"https://alion.io/job/airswift-project-secretary-2","json_url":"https://alion.io/job/airswift-project-secretary-2.json","meta":{"generated_at":"2026-10-30T09:16:57Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":13331,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-31T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2751907},"rest":"https://alion.io/mcp/rest/get_company?id=2751907"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fairswift-project-secretary-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fairswift-project-secretary-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fairswift-project-secretary-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/airswift-project-secretary-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fairswift-project-secretary-2"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3320698}},{"tool":"search_jobs","arguments":{"company":"airswift.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3320698},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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