{"id":3825929,"url":"https://alion.io/job/airswift-usadministrative-assistant-iii","title":"US|Administrative Assistant III","company":{"id":2751907,"name":"Airswift","domain":"airswift.com","url":"https://alion.io/company/airswift-com","size_band":"5000+","is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Schema","truth_index":{"grade":"A","score":90,"open_postings":42,"ghost_share":0,"stale_share":0.19,"repost_share":0,"time_to_fill_p50_days":90,"computed_at":"2026-11-10T06:52:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Houston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false},{"name":"Copilot","optional":true},{"name":"Power BI","optional":true}],"status":"closed","first_seen_at":"2026-11-04T00:00:00Z","employer_posted_date":"2026-11-05","last_verified_at":"2026-11-05T23:48:01Z","board_verified":false,"closed_at":"2026-11-05T23:48:01Z","days_open":1,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":1},"description":"Job reference\n1282977\nLocation\nHouston, Texas, United States\nSector\nEnergy - Oil & Gas\nFunction\nAdministration\nEmployment type\nContract\nDate published\nNovember 4, 2026\nJob Title: Administrative Assistant III\nDuration: 1-year\nSchedule: 5/40\nLocation: Houston, TX\nThis opportunity is based in Houston and supports a corporate legal environment with a strong focus on executive support, document management, and digital workflow improvement. The role combines high-level calendar and travel coordination with SharePoint administration, Microsoft 365 expertise, and confidential legal support. This position offers the chance to contribute to a fast-paced global setting where organisation, discretion, and technical capability have a direct impact on daily operations.\nRequired Experience:\nMinimum of 5 years of experience providing direct support to executive-level management as a legal assistant, executive assistant, administrative support professional, or in a related role.\nExperience coordinating international travel and working across multiple time zones with international teams.\nExperience handling confidential and sensitive information with a high level of discretion.\nExperience drafting, formatting, and revising spreadsheets, documents, and presentations under strict deadlines.\nExperience supporting meetings, conferences, special functions, and business process coordination in a corporate environment.\nRequired Skills:\nAdvanced proficiency in Microsoft 365, including Outlook, Word, PowerPoint, Excel, Teams, and SharePoint.\nBilingual proficiency in English and Spanish, with the ability to communicate effectively in both languages.\nStrong calendar management, meeting coordination, and executive time management skills across multiple time zones.\nAbility to work independently, anticipate needs, and take ownership of outcomes.\nStrong written and verbal communication skills, including drafting and editing communications on behalf of senior stakeholders.\nExcellent organisational skills, attention to detail, and the ability to manage changing priorities and tight deadlines.\nStrong problem-solving capability and sound judgement in situations requiring quick response or turnaround.\nAbility to learn new technologies and apply digital tools to improve workflows and business processes.\nPreferred Qualifications:\nExperience supporting a senior executive in a corporate legal department or law firm.\nExperience coordinating the operating rhythm of a leadership team in a global organisation, including agendas, pre-reads, executive reporting, and action tracking.\nExperience maintaining or supporting SharePoint sites, pages, document libraries, lists, navigation, or collaboration workspaces.\nExperience with iManage, Workday, Power BI, DocuSign, Team Connect, CTREX, or comparable document management, human resources, and reporting systems.\nExperience supporting process improvement, user adoption activities, knowledge management practices, or technology-enabled business processes.\nExperience using approved AI-enabled tools, including Microsoft Copilot, to improve productivity.\nRelevant experience supporting legal, corporate, compliance, or professional services teams.\nAbout Airswift:\nAirswift is an international workforce solutions provider within the energy, process and infrastructure industries. Airswift serves as a strategic partner to clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with unique project needs. With over 1000 employees and 9,000 contractors operating in over 60 countries, Airswift's geographical reach and pool of talent available is unmatched in the industry.\nNot the job you are looking for? 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