Service Delivery Coordinator

Want to be a part of Asia Pacific & Middle East's (APME) largest, most innovative, and rapidly growing data centre company?

AirTrunk is a hyperscale data centre company with a powerful purpose - to scale and sustain the relentless growth of the region’s digital future. We do this by continuously redefining and delivering the digital infrastructure that meet the needs of our customers - the world’s most transformational companies. And we’re doing so sustainably, for today and tomorrow.

Having opened Australia’s first and largest hyperscale data centres in 2017, we set our eyes on rapid expansion and now operate a platform of hyperscale data centres across the APME region. With backing from our investors, including Blackstone, this is just the beginning…

Come join the A-Team at AirTrunk, where the cloud meets the ground.

ASnapshot  

As a Service Delivery Coordinator, you will report to the Service Delivery Director and be responsible for supporting the Service Delivery Managers/ Directors and Data Centre Operations Teams in all aspects of the Data Centre facility operations for the Asia region. Site based role. 

Your main objectiveswill be to:   

• Assist with onboarding new customers by coordinating introductory meetings, providing portal and Authorized Access List (AAL) requirement training, and assist with customer deliveries. 
• Work with site Operations and Service Delivery teams to preparecustomer reports, including Operations, SLA, Security, Escalation, change management, Smart Hands Services, and other requirements as required by the customer.
• Maintain customer trust payment task records (including cleaning, waste, rack energisations) ensuring the vendors are paid and clients are billed.
• Respond to customer requests and collaborate with the Operations team to resolve issues and escalations effectively.
• Support the Building Services Manager/Coordinator to ensure continuity of Soft Service Functions during periods of leave or unavailability.
• Schedule, coordinate and lead ongoing customer meetings and events.
• Maintain accurate and pertinent contact information for all customers.
• Prepare correspondence, memos, programs, organise & attend meetings and take minutes. Develop and maintain sufficient technical knowledge to enable accurate input to minutes, correspondence and reporting.
• Document and track all certificates of insurance for customers.     
• Coordinate access, logistics, meeting room bookings, maintenance and Smart Hands requests in coordination with the Facilities Manager and Operations Team.
• Assist in maintaining lease related files & uploading documentation on SharePoint  
• Ensure continuity of Operations through cross coverage for the SDC role.
• Establish and maintain positive relationships through regular interaction with internal and external customers and vendors.
• Use initiative to work across multiple teams, customers and stakeholders to ensure AirTrunk deliver best-in-class operational customer services.
• Take ownership in the role and relationship with customers. Ensure customer interactions are efficient, clear, straightforward and time critical. 

Your Day to Day  

As the Service Delivery Coordinator, your daily responsibilities will include, but not limited to, the following key tasks, along with tackling a variety of other exciting challenges: 

• Facilitateand document customerand operations meetings,and ensureall actions are recorded. 
• Track progress and completion with action ownersuntil completion. 
• Respond to customer queries and work requests promptly and diligently. Ensure ongoing issues are followed up, tracked and closed out. 
• Update and maintaintrackers for customer-relatedauxiliary costs.  
• Prepare customer and operational reports, ensuring accuracy and timelydelivery. 
• Draftcustomer supplemental service ordersand proposals. 
• Raise purchase order (PO)requests for vendors. 
• Review customer contractual clauses to ensure complianceby the operations team. 
• Assistin customer audits, ensuring main stakeholders are available and necessary documentation is preparedand available. 
• Providegeneral administrative supportrequiredfor the Service Delivery Team.  
• Assistin resolving defects andad hoc items in the customer’s ancillary spaces (offices,storerooms, SOR, shredder rooms). 
• Ensure customer site interfacing documentsand contact detailsare kept up to date. 
• Facilitate onboarding and training ofnew customers in AirTrunkservice management tools and operational processes. 
• Liaise with AirTrunkFinance team to ensure customer purchase orders (POs)and invoices are accurateand processed in a timely manner. 
• Ensure customer security protocols(e.g. government security clearances)are strictly adhered too and process customer access requests within agreed timeframes.  

Requirements  

To perform this role successfully, the suitably experienced individual must understand and demonstrate the basic tenets of leadership. The items in the list below are representative of the knowledge, skill, and/or ability required for satisfactorily meet the expectations of the role. 

• Role will be based in Tokyo, Japan. *Onsite - Fulltime, key to fulfilling duties for this role. 
• Must be bi-lingual, fluent in both English and Japanese. 
• Capability to learn and ramp up quickly, particularly in the first 6 months. 
• You are an excellent communicator with the ability to effectively respond to sensitive issues, complex inquiries or complaints from customers, peers and management. 
• You have strong time/organizational skills 
• Ability to comprehend, analyse and interpret complex operational documents with attention to detail. 
• Ability to understand that goals to be aligned to department and company goals.  
• Other Skills - Proficiency in Microsoft Office suite - Word, Excel, Outlook, Project & MS Visio 
• Proficient interpersonal skills (written, verbal, and presentation) in both English and Japanese (JLPT N2+ equivalent).

The AirTrunk Culture 

Working at AirTrunk is a once in a lifetime opportunity to fast-track your career and amplify your impact. Whilst you’re helping scale our region’s digital future, we’ll help you Grow@Hyperscale and unleash your full potential.

The pace in which we operate means you’ll feel an electric atmosphere at AirTrunk. We are a team of challengers and collaborative problem solvers who break new ground every day. We do this by living our values, going above and beyond, and being dynamic, transparent, and responsive.

Every AirTrunker brings their own unique background and diverse perspective to find solutions to problems that matter. We make sure you have everything you need to make your mark and thrive in a flexible and safe working environment, where everyone feels welcome. Our benefits empower AirTrunkers to stay positively charged.

Now’s your chance to Grow@Hyperscale.

**To all recruitment agencies: AirTrunk does not accept agency resumes. Please do not forward resumes to our jobs alias, AirTrunk employees or any other organisation location. AirTrunk is not responsible for any fees related to unsolicited resumes.**