Operations Coordinator
First seen by Alion on Sep 28, 2026.
Responsibilities:
- Operations management: track team tasks and deadlines, and drive them to completion
- Coordinate between dispatchers, purchasing, and leadership
- Financial accounting: reconciliations, accounts receivable, and invoicing control
- Support payroll and ensure accurate job data
- Compliance: licensing, insurance, and partner/client requirements
- Business correspondence with clients, partners, vendors, and subcontractors
- Manage documentation and internal company systems
- Automate routine processes and implement AI tools
- Growth projects: expansion, marketing, and office/warehouse search
- Vendor management: terms, discounts, and rebate programs
Requirements:
- Fluent written English for business correspondence
- Experience in operations, finance, or accounting
- Confident with Excel / Google Sheets, Notion, and Slack
- Willingness to actively use AI tools in daily work
- Self-driven, able to see tasks through without constant supervision
- Able to work with overlap with US Pacific Time
- Nice to have: experience with US companies, HousecallPro, QuickBooks
What We Offer:
- Fully remote work
- Annual vacation
- Training and professional growth
- Creative freedom in how you solve problems
- AI actively built into everyday workflows
- Work for an international US-based company
- Small team, no bureaucracy
- Timely pay; compensation discussed after the interview