{"id":692582,"url":"https://alion.io/job/ajaia-executive-operations-associate","title":"Executive Operations Associate","company":{"id":668887,"name":"Ajaia","domain":"ajaia.ai","url":"https://alion.io/company/ajaia","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"C","score":68,"open_postings":41,"ghost_share":0.537,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-13T05:45:00Z"}},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Fort Lauderdale, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-06-29T00:00:00Z","employer_posted_date":"2026-06-29","last_verified_at":"2026-10-13T20:22:37Z","board_verified":true,"closed_at":null,"days_open":106,"trust":{"level":"ghost","repost_count":0,"flags":["stale","company_stale"],"days_open":106},"description":"Position Overview\nThe Executive Operations Coordinator to the CEO will protect the CEO's time and maximize their effectiveness by serving as the central coordination point for information flow across the organization. This role will build and own systems for capturing meeting notes, decisions, and follow-up actions, while leveraging AI tools to synthesize discussions, organize information, and draft communications. The position operates at the intersection of executive support, AI-enabled workflow automation, and cross-functional alignment, requiring constant AI usage in daily tasks such as meeting summarization, information organization, and communication drafting.\nPrimary Responsibilities\nIndependently manage the CEO's calendar, meeting coordination, and executive preparation while protecting the CEO's time and maximizing their effectiveness.\nProduce high-quality meeting summaries, briefing documents, and communication materials with minimal revisions using AI-assisted synthesis.\nEnsure discussions consistently translate into clear action items and ownership across business leaders.\nImplement structured documentation and AI-assisted workflows to improve information flow between the CEO and business leaders (RDI, CSUSA, RAD, etc.).\nServe as the CEO's operational interface, protecting their time, managing communication, and enabling organizational alignment while leaders remain accountable for execution.\nFocus on CEO productivity, information capture, and communication flow, including preparation of briefing materials and executive assistant functions.\nHandle heavy travel expectations and align vacation timing with the CEO's schedule.\nTransform ideas into actionable communication and prepare briefing packets for executive stakeholders.\nAct as the central coordination point for information flow between the CEO and business leaders, ensuring efficient dissemination of information.\nBuild a strong understanding of the CEO's priorities, communication style, and decision-making process within the first 30 days.\nDevelop familiarity with key leaders and business units (RDI, CSUSA, RAD, etc.) and organizational workflows.\nDemonstrate proficiency in using AI tools to summarize meetings, organize information, and draft communications.\nRequirements\nHigh-potential generalist with 2-5 years of experience in executive operations or coordination roles.\nStrong writing, organization, and AI skills with demonstrated ability to use AI tools for workflow enhancement.\nIntellectually curious generalist who excels at bringing structure and clarity to fast-paced, complex environments.\nHighly organized with a proven track record of managing executive calendars and meeting logistics.\nAbility to capture and organize discussions, transform ideas into actionable communication, and prepare briefing materials.\nExperience ensuring information flows efficiently to appropriate business leaders.\nDemonstrated proficiency in AI-enabled synthesis of meetings, ideas, and research into clear summaries, decks, and briefing packets.\nStrong communication skills with the ability to attend meetings with the CEO and capture discussions effectively.\nSelf-starter mindset with ownership of projects in ambiguous environments and ability to drive initiatives forward.\nPortfolio or examples of shipped work showing AI-enabled executive support outputs.\nAbility to protect the CEO's time and maximize their effectiveness through systematic information management.\nTechnical Requirements\nProficiency with AI tools for meeting summarization, information organization, and communication drafting.\nStrong writing and documentation skills for creating briefing materials and executive communications.\nExperience with structured documentation and workflow implementation.\nAbility to manage complex calendars and meeting coordination across multiple time zones.\nFamiliarity with business units such as RDI, CSUSA, RAD, and organizational workflows.\nDemonstrated ability to synthesize information and communicate clearly to diverse stakeholders.\nExperience with AI-enabled workflows for transforming ideas into actionable outputs.\nStrong organizational skills with the ability to manage multiple priorities simultaneously.\nProficiency in creating and maintaining documentation systems for information flow.\nAbility to travel as required and coordinate vacation timing with executive schedules.\nBenefits\nCompensation: Competitive base salary + performance incentives\nFinal compensation depends on experience, portfolio strength, and demonstrated performance.","description_format":"text","description_chars":4555,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Custom Software Development","AI Consulting & Integration"],"lifecycle":[{"event":"open","at":"2026-09-11T01:21:33Z"}],"visa":[],"liveness":{"score":5,"band":"cold","label":"Long shot","p_open":1,"p_active":0.183,"p_room":0.28,"age_days":106,"expected_fill_days":26,"reasons":["conf:2","stale_co","ghost","win:tail","crowd:"],"computed_at":"2026-10-13T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/ajaia-executive-operations-associate","json_url":"https://alion.io/job/ajaia-executive-operations-associate.json","meta":{"generated_at":"2026-10-13T21:53:24Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per 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