{"id":1110675,"url":"https://alion.io/job/ajax-systems-logistics-lead-relocate-to-vietnam","title":"Logistics Lead (relocate to Vietnam)","company":{"id":3575,"name":"Ajax Systems","domain":"ajax.systems","url":"https://alion.io/company/ajax-systems","size_band":"1001-5000","is_staffing_agency":false,"is_intermediary":false,"ats_vendor":"Lever","truth_index":{"grade":"A","score":86,"open_postings":171,"ghost_share":0.146,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":94,"computed_at":"2026-09-23T05:45:00Z"}},"role":"Operations","role_family":"Operations","seniority":"lead","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"hiring_geo_confidence":"structured","locations":["Kyiv, Ukraine"],"countries":["UA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":31000,"max_usd":81000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":684},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"1C","optional":false},{"name":"SLI/SLO/SLA","optional":false}],"status":"live","first_seen_at":"2026-09-22T07:34:16Z","employer_posted_date":"2026-09-22","last_verified_at":"2026-09-23T10:07:09Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":1},"description":"Ajax Systems is an international tech company and the largest manufacturer of security systems in Europe, with over 4.5 million end users and 330K PRO users in more than 180 countries worldwide. The company offers end-to-end solutions for protecting homes and businesses оf any scale. To date, Ajax product portfolio includes 280 devices for intrusion protection, video surveillance, fire and life safety, and comfort and automation. The company employs 6,000+ specialists.\nThe company opened a manufacturing facility in Vietnam in 2025 and continues to expand ever since. We are actively growing both our capabilities and local presence. At the same time, the company's certification according to the ISO 14001 standard ensures a minimal impact of production on the environment. The selection of components for Ajax device manufacturing is determined by the presence of manufacturer declarations confirming compliance with RoHS requirements.\nWe are looking for a Logistics Lead who will manage and oversee daily end-to-end logistics operations, import/export processes, customs clearance, and domestic and international transportation for the manufacturing plant in Hung Yen.\nKey Responsibilities:\nA. Multimodal Operations & Shipment Execution\nManage daily import, export, and domestic freight movements across air, ocean, and cross-border road transport.\n\nOversee expedited cross-border trucking from China (via Huu Nghi / Lang Son border gates), ocean freight via the Hai Phong port cluster (Lach Huyen and Dinh Vu terminals), and air freight via Noi Bai International Airport (HAN).\n\nBuild, execute, and monitor daily and weekly shipping schedules aligned with the Master Production Schedule (MPS) and global customer fulfillment commitments.\n\nMaintain end-to-end compliance for Dangerous Goods (DG) shipments, particularly lithium battery-powered products, enforcing UN38.3 test summaries, MSDS validity, IATA DGR, and IMO IMDG standards.\n\nDevelop and maintain contingency protocols (contingency routing, modal shifts) to bypass border congestion, port disruptions, adverse weather, and peak-season capacity shortages.\n\nB. Customs Compliance, EPE Operations & Báo Cáo Quyết Toán\nEnsure full compliance with Vietnamese customs regulations, specifically Circulars 38/2015/TT-BTC and 39/2018/TT-BTC governing Export Processing Enterprises (EPE).\n\nSupervise specialized regulatory inspection procedures (kiểm tra chuyên ngành) for electronic equipment, including Ministry of Information and Communications (MIC) Declarations of Conformity, radio frequency (RF) type approvals, and import licensing for civil cryptography and cybersecurity systems.\n\nManage the application and issuance of preferential Certificates of Origin (C/O) to optimize duty exposure under EVFTA (Form EUR.1), CPTPP, UKVFTA, and RCEP.\n\nAct as the lead technical representative during Post-Clearance Audits (Kiểm tra sau thông quan) and maintain professional relations with local customs branches (Chi cục Hải quan).\n\nC. Carrier, 3PL & Partner Management\nDirect the day-to-day execution of freight forwarders, shipping lines, customs brokers, and domestic trucking providers.\n\nEnforce strict vendor SLA performance: On-Time Pick-up (OTP), On-Time Delivery (OTD), customs clearance lead times, and billing accuracy.\n\nConduct Quarterly Business Reviews (QBRs) and partner with the Supply Chain Manager during annual freight tenders, RFQs, and contract negotiations.\n\nInvestigate and settle shipping discrepancies, transit damages, cargo losses, and carrier claims.\n\nD. Landed Cost Control & D&D Minimization\nOversee the operational logistics budget, monitoring actual spend on freight, customs brokerage, terminal handling, and accessorial charges against budget targets.\n\nStrictly minimize non-value-added costs: maintain zero tolerance for demurrage and detention (D&D) charges and port/airport storage fees through pre-clearance workflows, milestone monitoring, and extended free-time negotiations.\n\nTrack landed cost per unit (freight, duties, and handling fees per component/SKU) and drive quarterly cost-reduction initiatives without compromising lead times.\n\nE. Lean Logistics, Digitalization & Automation\nApply Lean principles to eliminate waste (Muda) in transit times, documentation handoffs, and intermediate handling.\n\nAccelerate process digitalization by aligning data integration between the VNACCS/VCIS customs portal, enterprise ERP (SAP/1C), and external shipment visibility platforms.\n\nStandardize Standard Operating Procedures (SOPs), work instructions, and internal controls to eliminate declaration errors and discrepancies.\n\nF. Team Leadership & Cross-Functional Coordination\nLead, train, and balance workloads across the import, export, and customs clearance teams, fostering a culture of accountability and operational excellence.\n\nProvide transparent reporting to the Supply Chain Manager regarding customs bottlenecks, critical inbound shipments, audit readiness, D&D risk exposure, and vendor scorecards.\n\nRequirements:\nEducation & Experience:\nBachelor’s degree in International Trade, Logistics, Supply Chain Management, Foreign Trade, or related business fields.\n\n5+ years of progressive operational experience in international freight forwarding, logistics, and customs clearance in Vietnam.\n\nAt least 2-3 years in a leadership capacity (Supervisor, Team Lead, or Senior Operations Specialist) within a manufacturing environment.\n\nMandatory: Direct operational experience working within an Export Processing Enterprise (EPE), preferably in Electronics Manufacturing Services (EMS), consumer electronics, or high-tech hardware.\n\nTechnical Competencies:\nAdvanced proficiency in the VNACCS/VCIS customs declaration system and enterprise ERP/WMS platforms (SAP, Oracle, or 1C).\n\nDeep operational understanding of Vietnamese customs law, Circulars 38/2015 and 39/2018, Incoterms 2020, and HS code classification for complex electronic devices and assemblies.\n\nDirect experience handling China-Vietnam cross-border trucking (Lang Son / Pingxiang border corridors), Hai Phong port operations, and Noi Bai air cargo handling.\n\nWorking knowledge of Dangerous Goods (DG) documentation for lithium-ion/metal batteries and MIC regulatory conformity testing procedures.\n\nStrong data analysis skills in Excel (advanced modeling, pivot tables) and BI tools for inventory reconciliation, customs data matching, and landed cost modeling.\n\nLeadership & Soft Skills:\nHigh level of personal accountability, decisive execution under pressure, and structured problem-solving skills (5 Whys, 8D methodologies).\n\nStrong negotiation, interpersonal, and stakeholder management skills across cross-functional internal teams, logistics vendors, and government authorities.\n\nSystems-oriented mindset committed to continuous audit readiness and meticulous attention to regulatory detail.\n\nLanguage Proficiency:\nVietnamese: Native speaker.\n\nEnglish: Professional working proficiency (Upper-Intermediate / Advanced), capable of running business meetings, negotiating with international carriers, and reporting directly to foreign leadership\n\nWe offer:\nAn opportunity to work in one of the most recognized and innovative security manufacturers.\nAn opportunity to take on new challenges, advance your career, and make a meaningful impact.\nOpportunity to be part of a fast-paced and dynamic environment that encourages creativity, critical thinking, and the exploration of new ideas\nA zero bullshit culture","description_format":"text","description_chars":7471,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"Vietnamese","level":"Proficiency (C2)","optional":false},{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Logistics","Education","Security Products","Video Surveillance"],"lifecycle":[{"event":"open","at":"2026-09-22T11:29:14Z"}],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":0,"expected_fill_days":94,"reasons":["conf:1","velocity","win:early","comp:brand"],"computed_at":"2026-09-23T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/ajax-systems-logistics-lead-relocate-to-vietnam","json_url":"https://alion.io/job/ajax-systems-logistics-lead-relocate-to-vietnam.json","meta":{"generated_at":"2026-09-23T13:12:58Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}