{"id":1953872,"url":"https://alion.io/job/ajman-university-admin-coordinator-uae-nationals-only","title":"Admin Coordinator - UAE Nationals Only","company":{"id":66879,"name":"Ajman University","domain":"ajman.ac.ae","url":"https://alion.io/company/ajman","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":91,"open_postings":21,"ghost_share":0,"stale_share":0.571,"repost_share":0,"time_to_fill_p50_days":3,"computed_at":"2026-10-19T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Ajman, United Arab Emirates"],"countries":["AE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":17000,"max_usd":36000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2430},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-06T10:33:32Z","employer_posted_date":"2026-10-06","last_verified_at":"2026-10-19T14:28:14Z","board_verified":true,"closed_at":null,"days_open":13,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":13},"description":"SUMMARY OF FUNCTIONS:\nThe Administrative Coordinator provides administrative and operational support to the Department under the supervision of the Head of Department. The role coordinates departmental records, meetings, student-related administrative processes, internship administration, scheduling, events and outreach activities, and liaises with students, faculty members and University offices to support the smooth operation of the Department.\nESSENTIAL DUTIES & RESPONSIBILITIES:\nDepartmental Administration\nProvide day-to-day administrative support to the Head of Department and support the smooth operation of departmental activities.\n\nPrepare, organize and maintain departmental records, correspondence, forms, reports, meeting documents and other administrative documentation in accordance with University procedures.\n\nCoordinate administrative communication with students, faculty members, other University offices and external stakeholders as required.\n\nCoordinate and follow up with University administrative units on departmental requests and pending matters.\n\nSupport the organization of Department Council meetings, committee meetings and departmental activities, including preparation of documents, coordination, follow-up and record keeping.\n\nSupport student-related administrative processes, including circulation of official information, collection and consolidation of required documents and lists, and follow-up on cases referred by the Head of Department or relevant coordinators.\n\nSupport student admission and registration processes during designated admission and registration periods, including assisting students with registration-related procedures, following up on pending cases, and coordinating with the relevant University offices in accordance with approved policies and systems.\n\nMaintain consolidated student placement records and prepare the relevant forms and documentation.\n\nSupport departmental events, workshops, visits and engagement initiatives, including logistics, documentation, invitations, attendance records and follow-up.\n\nRepresent and support the Department in University recruitment campaigns, open days, exhibitions, school visits and other student recruitment and outreach activities.\n\nProvide prospective students with approved information about the Department’s academic programs.\n\nAssist in compiling departmental data and supporting the preparation of periodic reports, accreditation-related documentation, KPI evidence and other administrative submissions.\n\nMaintain confidentiality and ensure that all administrative tasks are performed in accordance with University policies, procedures and applicable systems.\n\nPerform other related administrative duties assigned by the Head of Department within the scope of the position.\n\nREQUIRED QUALIFICATIONS:\nEducation: Bachelor’s degree in Business Administration, Management or a related field from an accredited institution.\nExperience: Minimum of 3 years of administrative experience, preferably in a higher education institution or an academic department.\n\nKNOWLEDGE & SKILLS:\nProficiency in Microsoft Office applications (Word, Excel, PowerPoint and Outlook), including preparation of correspondence, lists and reports.\nFamiliarity with student information and ERP systems is an advantage.\n\nGood written and spoken communication skills in English; Arabic is an advantage.\n\nStrong organizational skills, with the ability to manage multiple tasks and meet deadlines during peak periods such as registration.\n\nAccuracy and attention to detail in record keeping and documentation.\n\nGood interpersonal and customer service skills in dealing with students, faculty members and visitors.\n\nAbility to handle confidential information with discretion.\n\nAbility to work collaboratively with faculty members and University offices, and to follow up tasks to completion.\n\nWORKING CONDITIONS:\nWork is normally performed in a typical interior work environment, which does not subject the employee to any unpleasant elements. The position may entail work after duty hours, on weekends, holidays and in emergency (i.e. may be subject to “on-call” responsibilities).\n\nSUPERVISION:\nReport to: Head of Department\nSubordinates: None","description_format":"text","description_chars":4223,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":true,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education"],"lifecycle":[{"event":"open","at":"2026-10-06T11:21:55Z"}],"visa":[],"liveness":{"score":10,"band":"cold","label":"Long shot","p_open":1,"p_active":0.279,"p_room":0.35,"age_days":12,"expected_fill_days":3,"reasons":["conf:10","stale_co","win:tail"],"computed_at":"2026-10-19T05:45:15Z"},"pay":null,"html_url":"https://alion.io/job/ajman-university-admin-coordinator-uae-nationals-only","json_url":"https://alion.io/job/ajman-university-admin-coordinator-uae-nationals-only.json","meta":{"generated_at":"2026-10-20T00:24:07Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":403,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-21T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":66879},"rest":"https://alion.io/mcp/rest/get_company?id=66879"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fajman-university-admin-coordinator-uae-nationals-only"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fajman-university-admin-coordinator-uae-nationals-only"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fajman-university-admin-coordinator-uae-nationals-only"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ajman-university-admin-coordinator-uae-nationals-only\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fajman-university-admin-coordinator-uae-nationals-only"}]}