{"id":1157742,"url":"https://alion.io/job/akido-labs-administrative-assistant","title":"Administrative Assistant","company":{"id":63155,"name":"Akido Labs","domain":"akidolabs.com","url":"https://alion.io/company/akido-labs","size_band":null,"is_staffing_agency":false,"is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":89,"open_postings":11,"ghost_share":0,"stale_share":0.455,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-09-24T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Ontario, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":22,"max":24,"currency":"USD","period":"hour","gross":null,"usd_annual":48000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"Microsoft Excel","optional":true}],"status":"live","first_seen_at":"2026-09-23T20:58:16Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-09-24T16:57:32Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Akido builds AI-powered doctors. Akido is the first AI-native care provider, combining cutting-edge technology with a nationwide medical network to address America’s physician shortage and make exceptional healthcare universal. Its AI empowers doctors to deliver faster, more accurate, and more compassionate care.\nServing 500K+ patients across California, Rhode Island, and New York, Akido offers primary and specialty care in 26 specialties-from serving unhoused communities in Los Angeles to ride-share drivers in New York.\nFounded in 2015 (YC W15), Akido is expanding its risk-bearing care models and scaling ScopeAI, its breakthrough clinical AI platform. Read more about Akido’s $60M Series B. More info at Akidolabs.com.\nThe Opportunity\nThe Administrative Assistant provides comprehensive administrative and operational support to departmental leadership and team members. This role is responsible for coordinating daily office functions, maintaining records, managing communications, scheduling meetings, and assisting with special projects to ensure efficient departmental operations. The Administrative Assistant serves as a key resource for internal and external staff while maintaining professionalism, confidentiality, and exceptional customer service.\nEssential Functions\nProvide administrative support to leadership and operational teams.\nManage calendars, schedules, meetings, and conference arrangements.\nMaintain accurate records, files, and databases in accordance with organizational policies.\nCoordinate office operations, supplies, and equipment needs.\nAnswer and direct incoming calls, emails, and inquiries promptly and professionally.\nAssist with onboarding activities and administrative support for new employees.\nEnsure compliance policies, procedures, and confidentiality requirements.\nPerform other duties as assigned to support operational objectives.\nKey Responsibilities\nAdministrative Support\nSchedule and coordinate meetings, appointments, and events.\nMaintain organized filing systems, both electronic and paper-based.\nCommunication & Customer Service\nServe as a point of contact for internal departments and external partners.\nRespond to inquiries and route requests to appropriate team members.\nMaintain professional communication standards when interacting with staff, patients, vendors, and leadership.\nRecords Management\nManage confidential documents and information with discretion.\nEnsure departmental records are complete, accurate, and readily accessible.\nSupport data entry and reporting activities as requested.\nOffice Coordination\nMonitor and order office supplies and equipment.\nCoordinate office logistics and administrative workflows.\nAssist with departmental audits, tracking tools, and operational documentation.\nRequired Qualifications\nHigh school diploma or equivalent required.\nMinimum of 2 years of administrative support experience.\nProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).\nStrong organizational, time management, and multitasking skills.\nExcellent verbal and written communication skills.\nAbility to maintain confidentiality and handle sensitive information.\nStrong attention to detail and accuracy.\nAbility to work independently and collaboratively in a fast-paced environment.\nPreferred Qualifications\nExperience supporting healthcare, medical group, or multi-site operations.\nExperience with electronic health records (EHR) systems.\nProject coordination or office management experience.\nBilingual skills preferred.\nAdvanced proficiency with Microsoft Excel and reporting tools.\nPhysical Requirements\nAbility to sit and/or stand for prolonged periods of time.\nAbility to move/carry objects up to 20 pounds.\nAbility to communicate with others to exchange information.\nAbility to use and/or type on a laptop/keyboard.\nImpact of the Role\nThe Administrative Assistant plays a critical role in supporting organizational efficiency by ensuring administrative processes run smoothly, communications are managed effectively, and leadership can focus on strategic priorities. This position enhances operational productivity, improves collaboration across departments, and contributes to a positive and professional work environment.\nHourly pay range\n$22—$24 USD\nAkido Labs, Inc. is an equal opportunity employer, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities.","description_format":"text","description_chars":4442,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Hospitals & Clinics","Digital Health","Medical AI"],"lifecycle":[{"event":"open","at":"2026-09-23T22:19:05Z"}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":14,"reasons":["conf:0","win:early","comp:junior"],"computed_at":"2026-09-24T05:45:00Z"},"pay":{"stated_usd_annual":48000,"is_top_pay":false},"html_url":"https://alion.io/job/akido-labs-administrative-assistant","json_url":"https://alion.io/job/akido-labs-administrative-assistant.json","meta":{"generated_at":"2026-09-24T18:57:20Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}