{"id":1215617,"url":"https://alion.io/job/akselos-office-manager-part-time-50","title":"Office Manager (Part-Time)","company":{"id":670059,"name":"Akselos","domain":"akselos.com","url":"https://alion.io/company/akselos","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"part_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Nyon, Switzerland"],"countries":["CH"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":51000,"max_usd":122000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2188},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-25T08:24:43Z","employer_posted_date":"2026-09-25","last_verified_at":"2026-10-21T06:39:47Z","board_verified":true,"closed_at":null,"days_open":26,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":26},"description":"Office Manager - 50% | Nyon, Switzerland\nBe the person who makes everything happen.\nAt Akselos, our Nyon HQ is more than an office. It is where our leadership team comes together, where colleagues from around the world meet, and where customers and partners experience our company.\nWe are looking for an Office Manager (50%) to make that experience exceptional.\nThis is a highly visible, hands-on role combining executive support, office management, events, and workplace experience. You will work closely with our CEO and leadership team, welcome international visitors, coordinate important meetings and events, and make sure the office runs smoothly-often anticipating what is needed before anyone asks.\nIf you are naturally organized, energetic, and service-minded, and enjoy being the person others can rely on, this could be a great fit.\nWhat you'll own\nExecutive & Leadership support\nProvide trusted administrative support to the CEO and leadership team, including travel, expenses, meetings, and priority tasks.\nCoordinate executive and Board meetings: agendas, materials, logistics, minutes, and follow-up.\nSupport executive visits, town halls and high-level meetings, ensuring everything is ready-from the room setup to the catering and technology.\nGlobal meetings & events\nTake ownership of the planning and execution of major company events and global summits.\nCoordinate venues, suppliers, budgets, catering, and international travel.\nSupport QBRs, Company-wide meetings, and other important internal gatherings.\nOrganize hospitality and logistics for key customer, candidates, and stakeholder meetings.\nHQ & Office operations\nManage office supplies, kitchen amenities and inventory.\nCoordinate cleaning, catering, maintenance, facilities and other local suppliers.\nAct as Akselos' point of contact with our building owner and local facilities partners. Attend meetings and periodic assemblies.\nWorkplace experience & culture\nHelp make Akselos HQ a place people enjoy coming to.\nOrganize team-building activities, social events and local employee initiatives.\nSupport customer workshops and commercial events.\nKeep colleagues informed about office activities, events and executive visits.\nWhat we're looking for\nYou don't need to fit a traditional \"Office Manager\" profile. We are looking for someone who combines professionalism, initiative, and a genuine hospitality mindset.\nYou bring:\n5-7+ years of experience in office management, executive assistance, administration, hospitality, facilities, or a similar role.\nExperience supporting senior executives or Leadership team members.\nExcellent organization and time-management skills, with the ability to work autonomously in a 50% role.\nAbsolute discretion and sound judgment when dealing with confidential and sensitive matters.\nA natural host mentality-warm, welcoming, attentive, and solution-oriented.\nStrong digital skills with Google Workspace and/or Microsoft Office.\nCuriosity and enthusiasm for using AI and new digital tools to work smarter.\nProfessional fluency in English; French at B2/C1+ level is a strong advantage.\nBased in or near the greater Nyon region, as this hands-on position requires an on-site presence.\nWhy Akselos?\nBe part of something ambitious. We're building technology that is changing how critical energy infrastructure is engineered and protected.\nWork internationally. Our teams and customers span Europe, Asia, and the USA.\nHave real ownership. This isn't a role where you simply manage a checklist. You'll have the autonomy to shape how our HQ operates and how people experience Akselos.\nMake an impact. You'll work directly with senior leadership and play a visible role in some of the Company's most important meetings and events.\nEnjoy Nyon. Our HQ is right in the heart of Nyon, close to the main station and local amenities.\nIf you're someone who enjoys being at the center of things, takes pride in getting the details right, and loves creating an environment where people can do their best work, we'd love to hear from you.","description_format":"text","description_chars":4032,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"French","level":"Upper-Intermediate (B2)","optional":true},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Company events"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["E-learning","Industrial IoT (IIoT)","Industrial AI"],"lifecycle":[{"event":"open","at":"2026-09-25T08:24:43Z"}],"visa":[],"liveness":{"score":58,"band":"ok","label":"Likely open","p_open":1,"p_active":0.772,"p_room":0.75,"age_days":25,"expected_fill_days":35,"reasons":["conf:2","win:late"],"computed_at":"2026-10-21T05:46:15Z"},"pay":null,"html_url":"https://alion.io/job/akselos-office-manager-part-time-50","json_url":"https://alion.io/job/akselos-office-manager-part-time-50.json","meta":{"generated_at":"2026-10-21T16:03:59Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":22729,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-22T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":670059},"rest":"https://alion.io/mcp/rest/get_company?id=670059"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fakselos-office-manager-part-time-50"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fakselos-office-manager-part-time-50"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fakselos-office-manager-part-time-50"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/akselos-office-manager-part-time-50\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fakselos-office-manager-part-time-50"}]}