{"id":4192085,"url":"https://alion.io/job/alan-workplace-experience-facility-manager-in-paris","title":"Workplace Experience - Facility Manager in Paris","company":{"id":4773,"name":"Alan","domain":"alan.com","url":"https://alion.io/company/alan","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"A","score":88,"open_postings":22,"ghost_share":0,"stale_share":0.682,"repost_share":0,"time_to_fill_p50_days":17,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Operations","role_family":"Operations","seniority":"middle","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Paris, France"],"countries":["FR"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[{"name":"AI Agents","optional":false}],"status":"live","first_seen_at":"2026-11-12T14:22:54Z","employer_posted_date":"2026-11-12","last_verified_at":"2026-11-12T19:36:50Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Health can’t wait.\nNot for symptoms to get worse. Not for a six-month appointment. Not for a system to catch up. But that’s exactly how healthcare works today. You wait, until you can’t.\nAlan exists to end the wait.\nHealth is a universal right, and we believe this right can only become real when it’s coupled with prevention. We need to stop treating health as something we repair and start treating it as something we build, every day. It’s not solely a question of willpower. It’s the healthcare system itself that needs to work for everyone, in a sustainable way.\nSo we are building thenew standard in prevention insurance. Alan is the first company that integrates insurance, prevention, and care into a single, acclaimed user experience.\nWe are on an incredible journey to build a global leading company, with aunique culture. We already partner with 40K+ companies of all sizes, serving more than 1M+ members, and have reached €800M+ in ARR.\nPrevention as the new norm. That's what we're building with our team of 1000+ people. If it speaks to you: we're hiring across France, Spain, Belgium, and Canada. And beyond.\nFacility Manager - Hard FM\nPeople joining Alan are often surprised and delighted by our innovative working method. We have a set of cultural values that guide our approach to work, such as:\nWhat drives us - We're obsessed with helping our members live healthier\nMission is the Boss: long-term thinking, seeking our mission success above all else.\n\nMember & customer-led: obsessively focused on solving members & customers problems and creating the most delightful experiences.\n\nHow we build excellence - We hire the best people and give them platform to succeed\nChampions of excellence: extremely high standards and talent density.\n\nDistributed ownership: accountable enlightened despots, everyone owns their decisions and results.\n\nRadically transparent: all information is accessible and written-first, so everyone can make the best decisions asynchronously.\n\nHow we grow together - We help each other improve through honest feedback and bold thinking\nOptimistic alchemy: optimists who collaborate with genuine care and support teammates.\n\nEmpathetic challengers: direct, caring feedback combined with praises to help each other grow professionally.\n\nBold & creative contrarians: think differently to achieve greatness, try new approaches.\n\nHow we move fast - We fight complexity and focus on what matters most\nDisciplined in execution: taking decisive actions with focus that compounds success over time.\n\nFight for simplicity: only high impact processes, smart frugality.\n\nThe Missions\nAlan has grown to more than 1,000 Alaners, with 600+ hires expected in 2026 alone.\nThe Workplace team is the engine behind the experience Alaners have every day, and that experience starts with a building that simply works: safe, comfortable, compliant, with air that is good to breathe and doors that open when they should.\nAs the company scales, our technical footprint grows with it.\nToday, technical maintenance at our Paris HQ (Valmy) relies on a part-time factotum and on team members who handle it on top of some other scopes.\nWe are opening a dedicated, full-time Facility Manager position to give more love to our offices and to anticipate needs. The first focus is the run at Valmy (our HQ), with a strong prevention mindset.\nAs Alan keeps growing, more real-estate projects are likely (new floors, a possible office move, sites abroad...): we expect you to grow into the technical lead on them.\nThe role is part of the Workplace team and covers a single contract: Workplace Experience. The position is based in Paris and requires an onsite presence at least 4 days per week.\nThe profile we're looking for (level range targeted on our level grid: B1-C1)\nSpecific missions\nMake prevention the heart of the role. Identify the main risk areas (HVAC, water leaks, fire safety, access control). Build and run the preventive maintenance calendar, plan the mandatory periodic checks and keep the safety register up to date.\n\nDo regular office rounds with the Valmy services team to spot wear and risks (leaks, lighting, HVAC, doors, badge readers, fire safety) before Alaners report them. Turn each finding into an action with an owner and a date.\n\nRun day-to-day maintenance. Sort and diagnose Alaners' requests and fix small issues directly yourself (e.g. changing a light bulb). Send the rest to the right contractor, and follow each intervention until the work is done and checked on site.\n\nBe the single technical point of contact for our vendors and our landlord. This covers contracts and SLAs (agreed service levels and intervention times), invoice checks, tenders, and escalation of building-level issues under the lease.\n\nOwn the legal and financial side of FM, with Legal and Finance: regulatory compliance (ERP / labor code safety rules, mandatory checks, audit findings), lease obligations, and the maintenance budget (opex / capex) with monthly cost follow-up and optimization.\n\nKeep our offices safe, healthy and comfortable for all Alaners, in line with our Healthy Business positioning (air quality, thermal comfort, fire safety, accessibility...).\n\nTrack, improve and document. Create and run a simple dashboard (open requests, intervention times, recurring issues, budget), keep the equipment inventory and maintenance log, automate repetitive follow-ups with AI and tools, and write procedures that can be reused for new floors and sites.\n\nOwn Alan's obligations under the Décret tertiaire (energy-reduction law for office buildings over 1,000 m²) at Valmy and future offices, with the landlords.\n\nCover the technical needs and follow-up required at the Prévenir medical center hosted at Valmy\n\nOver time, lead the technical side of our real-estate projects (floor take-overs, office moves, new sites): technical checks of buildings, follow-up of works with architects and project managers, move planning.\n\nWork daily with cross-functional teams: Legal (compliance, lease), Finance (budget, invoicing, cost optimization), IT (network, access control, room equipment) and Security (office safety policies, crisis reaction).\n\nJoin the on-call rotation (daily Office Management tasks).\n\nKey outcomes by 1 year\nAll hard FM contracts are mapped, documented and tracked (scope, SLAs, renewal and exit dates, costs, mandatory checks): no missed regulatory check or expired contract\n\nA preventive maintenance plan is live at Valmy, and the share of corrective / emergency interventions has measurably decreased\n\nAt least 3 prevention areas identified, each with a specific action plan and clear KPIs\n\nRegulatory compliance is up to date: safety register complete, periodic checks done on time, audit findings closed\n\nNew fire safety equipment provider selected and onboarded\n\nAir quality measured on all floors, issues diagnosed and a corrective action plan delivered\n\nLed at least two vendor reviews or tenders, produced clear findings and took the corresponding decisions autonomously\n\nAn FM dashboard tracks service quality, vendor performance and budget consumption; at least 3 manual or recurring tasks automated\n\nA replicable FM playbook and a building technical checklist exist, ready to be used for a new floor, an office move or a new site\n\nYou may be a great fit if you are:\nA Facility Manager / Technical Manager with 3-6 years of experience on multi-technical (tertiary / office) buildings, in-house at a scale-up or large company\n\nComing from an FM service provider or a property manager (site manager, contract manager) and wanting to move in-house and own the client side\n\nA multi-technical maintenance profile (HVAC, electrical, fire safety) who has grown into vendor management, budget ownership and compliance\n\nA Workplace manager with an FM scope, or a works / fit-out project manager with solid maintenance and run experience\n\nWhat we're looking for\nSolid technical understanding of building systems: HVAC, electrical, plumbing, fire safety systems (alarm, extinguishers, emergency lighting), doors and access control\n\nKnowledge of the French regulatory framework for offices (ERP / labor code safety rules, mandatory periodic checks, safety register, safety commission)\n\nProven vendor and contract management: SLAs, penalties, price indexation, tenders, invoice control\n\nAbility to manage the landlord relationship and understand lease obligations (who pays and does what)\n\nElectrical habilitation (mandatory, as the role fixes small electrical issues directly)\n\nExceptional communication in French (fluent) and professional English\n\nAttention to detail, strong problem-solving, and the ability to juggle priorities, including urgent incidents, with a calm and constructive attitude when things go wrong (leak, outage, alarm)\n\nA prevention mindset, autonomy and strong accountability: you spot what can be improved before being asked\n\nA member-first mindset: you think about the Alaner experience, not the process\n\nAppetite for digital tools, AI and basic automation to reduce repetitive work (ticketing, maintenance tracking, dashboards), and the ability to document in a way the whole team and AI agents can leverage\n\nNice to have\nA technical diploma or certification (e.g. BTS / DUT in building maintenance or energy, SSIAP)\n\nExperience with indoor air quality or energy efficiency projects (sensors, ventilation, Décret tertiaire)\n\nExperience with a CMMS / GMAO tool, or building one with no-code tools\n\nExperience leveraging AI to build scalable processes or automate recurring tasks\n\nExperience in a high-growth tech company or scale-up\n\nHaving followed or led a fit-out, an office move or a new-site opening\n\nPerks & Benefits\nAt Alan, we believe that being in good health is a basic need, and it starts with our employees. This is why Alaners are provided with a stimulating environment and perks ensuring they are happy, efficient and spend only high-quality time with co-workers.\nTherefore, we offer:\nAll the tools you need. Top of the range equipment: Macbook Pro, keyboard, laptop stand, monitor, and Bose noise-canceling headphones.\n\nFlexible vacation policy and flexible working hours. Organize your time as you wish.\n\nTransport. Country-specific commuter benefits.\n\nPersonal growth through coaching: At Alan, coaching isn't just a perk - it's core to who we are. Every Alaner is paired with a dedicated coach from day one, who helps maximize their impact, nurture engagement, and navigate Alan's values to develop their full potential.Learn more about our coaching culture.\n\nLearning & Training opportunities. A highly flexible Training policy free books and budget to attend and speak at conferences if the opportunity arises.\n\nFair rewards. Generous equity packages complement your base salary.\n\nDelightful healthcare insurance. Extremely comprehensive health insurance - 100% of the contribution covered by Alan for you and your family.\n\nParental leave. Extended parental leave for all new parents.\n\nImportant note: we hire people, not roles.\nIf you're excited about this opportunity but don't check every box, we'd love to hear from you. Everyone, no matter how underrepresented, should feel free to apply as it can only bring learnings or success.\nIf you identify yourself as a woman: Did you know that research shows women often apply only when meeting 100% of requirements?\nRemember, this is just a guide, not a checklist.\nWe'll be thrilled to receive your application!\n Check out our About Alan and Career pages, as well as our Medium, blog and Glassdoor page for more info.","description_format":"text","description_chars":11546,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"French","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":["Apple Macbook","Equity","Flexible schedule","Flexible vacation policy","Health insurance","Parental leave"],"hiring_locations":[{"name":"France","iso":"FR","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Health Insurance & Benefits","InsurTech"],"lifecycle":[{"event":"open","at":"2026-11-12T19:36:50Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":17,"reasons":["conf:1","win:early","comp:brand"],"computed_at":"2026-11-12T20:38:15Z"},"pay":null,"html_url":"https://alion.io/job/alan-workplace-experience-facility-manager-in-paris","json_url":"https://alion.io/job/alan-workplace-experience-facility-manager-in-paris.json","meta":{"generated_at":"2026-11-12T20:38:15Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":43614,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4773},"rest":"https://alion.io/mcp/rest/get_company?id=4773"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Falan-workplace-experience-facility-manager-in-paris"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Falan-workplace-experience-facility-manager-in-paris"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Falan-workplace-experience-facility-manager-in-paris"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/alan-workplace-experience-facility-manager-in-paris\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Falan-workplace-experience-facility-manager-in-paris"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4192085}},{"tool":"search_jobs","arguments":{"company":"alan.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4192085},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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