Onboarding Coordinator - Talent Acquisition, HR

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Talent Acquisition - Human Resources

Albany, NY

Our Human Resources team is growing and seeking to hire an Onboarding Coordinator to join the Talent Acquisition team! This is an exciting opportunity for someone who is interested in starting their career in Human Resources and passionate about Recruitment.

The schedule for the Onboarding Coordinator is Monday 7:30am - 3:30am, Tuesday - Friday 8:00am - 4:30pm. This position is onsite full time.

The Onboarding Coordinator is an important part of the Talent Acquisition Team. The Onboarding Coordinator is responsible for completing the administrative functions associated with the recruitment and onboarding of new employees at Albany Medical Center.

Essential Duties and Responsibilities include:

• Serves as the primary contact for the Talent Acquisition phone line and email inbox, responding to or relaying calls and messages timely.

• Follow-up on issues that remain outstanding and collaborating with other subject matter experts as needed

• Prepares offer letters/contingent offer letters of employment for candidates as requested by Recruiters

• Processes new hires and internal transfers in Workday, as well as updating trackers required for specific areas

• Updates and maintains all trackers designated to area of support in regards to; start dates, offers, declines, and rescinds, ensuring all necessary stakeholders are kept current on updates

• Coordinates the onboarding and clearance process for new hires within designated groups including Sterling clearances as well as onsite appointments as needed, following up with new hires as needed and relays updates to team as necessary

• Submits SNOW access for new hires in advance of start date and effectively communicates updates in process to all relevant parties

• Runs ad hoc reports and complete as hoc projects for the team as needed

• Serves as a backup for Traveler administration

• Provides support to team as needed for various hiring events, both in advance of and at the events

• Maintains ongoing tracker of attendees from each recruitment event and update status as changes occur

• Additional duties as assigned

Minimum Qualifications:

• Bachelor's degree in Human Resources or related field is required.

• Minimum of 1-2 years of experience in an office setting, ideally within HR/Talent Acquisition is highly desired.

• Proven critical thinking ability and the capability to prioritize as needed

• Ability to handle multiple projects at the same time and work both independently and with teams in a fast-paced environment

• Exhibit professionalism and unquestionable integrity with a strong work ethic and a passion our work and the Albany Med mission

• Demonstrated ability to handle sensitive information in a highly confidential manner

• Ability to establish and maintain positive relationships and communications with staff at all levels of the organization, and participate effectively in meetings

Thank you for your interest in Albany Med Health System!

Albany Med Health System is an equal opportunity employer.

This role may require access to information considered sensitive to Albany Med Health System, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:

Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Health System policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.