{"id":3355307,"url":"https://alion.io/job/alchemy-executive-assistant-bucharest","title":"Executive Assistant (Bucharest)","company":{"id":1292,"name":"Alchemy","domain":"alchemy.com","url":"https://alion.io/company/alchemy","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"A","score":91,"open_postings":17,"ghost_share":0,"stale_share":0.176,"repost_share":0,"time_to_fill_p50_days":96,"computed_at":"2026-10-31T05:58:55Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"contractor","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Bucharest, Romania"],"countries":["RO"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":16000,"max_usd":29000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":5657},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ChatGPT","optional":false},{"name":"Claude","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-27T17:57:19Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-10-31T13:45:46Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"As we continue to grow our presence in Romania and build a strong foundation for our local operations, we’re looking for a dedicated Administrative Business Partner to support our Site Leadership Team. This is a 12-month fixed-term opportunity.\nSummary\nThe Executive Assistant will provide comprehensive administrative support to the Site Leadership Team, ensuring effective coordination of activities, meetings, and communications. You will facilitate seamless operations and serve as a critical communication link across offices and teams. You’ll anticipate the needs of the local leadership team, enabling the organization to stay focused on building a world-changing company.\nIn addition to being organized and analytical, you also have great communication skills needed to interact with a variety of people and job functions.\nResponsibilities\nGeneral responsibilities:\nProvide administrative support to the Site Leadership Team, including scheduling meetings, preparing agendas, taking minutes, and following up on action items.\n\nCoordinate travel arrangements, expense reports, and logistics for site leadership members as needed.\n\nManage correspondence and communications, including emails, reports, and presentations.\n\nAssist in organizing on-site and virtual events, town halls, and leadership meetings.\n\nMaintain accurate records, files, and documentation relevant to site leadership activities.\n\nAct as a liaison between site leadership and internal/external stakeholders.\n\nAssist with internal communications and employee engagement initiatives in collaboration with HR and leadership.\n\nHandle confidential information with discretion and professionalism.\n\nSpecialized support for investment operations:\nCollaborate closely with the designated leadership member involved in the company’s ventures arm to support the investment process.\n\nConduct background information check on teams from investments decks;\n\nUtilize artificial intelligence tools (e.g., ChatGPT, Claude) to synthesize and summarize data.\n\nAssist in coordinating and preparing materials for investment-related meetings, calls, and due diligence processes.\n\nMonitor and ensure timely responses to inquiries related to investment opportunities.\n\nWhat We’re Looking For\nBachelor’s degree in Business Administration, Communications, or a related field preferred.\n\n2+ years of experience in an administrative or executive support role.\n\nExcellent verbal and written communication skills in English and Romanian.\n\nProficient in utilizing artificial intelligence technologies to streamline daily workflows, optimize output quality, automate routine tasks, and continuously innovate smarter working methods\n\nProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspaces\n\nExperience in event planning or project management\n\nHighly organized, analytical, and flexible with shifting priorities\n\nStrong business judgment and communication skills needed to interact with a variety of people and job functions, both internal and external\n\nAbility to anticipate challenges before they arise and are known as a master organizer and sounding board. Your leadership team often calls on you to get things done\n\nYou are resilient, thrive in a fast-paced environment, and enjoy supporting a rapidly growing & changing organization\n\nIf you are a motivated and detail-oriented administrative professional looking to contribute to an exciting and innovative workplace, we’d love to hear from you!\nBenefits & Perks\n Private Health Insurance\nGym Reimbursement\nFlexible Time Off\nIn-Office Group Meals\nLearning & Development Stipend\nCompany Sponsored Conferences & Events\nBooks & Audiobook subscription with Bookster","description_format":"text","description_chars":3698,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Flexible time off","Health insurance"],"hiring_locations":[{"name":"Romania","iso":"RO","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Web3 & dApps","Blockchain Infrastructure","Developer Tools"],"lifecycle":[{"event":"open","at":"2026-10-27T19:47:21Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":3,"expected_fill_days":96,"reasons":["conf:3","velocity","win:early","comp:junior"],"computed_at":"2026-10-31T05:58:55Z"},"pay":null,"html_url":"https://alion.io/job/alchemy-executive-assistant-bucharest","json_url":"https://alion.io/job/alchemy-executive-assistant-bucharest.json","meta":{"generated_at":"2026-10-31T16:19:39Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":25492,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-01T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1292},"rest":"https://alion.io/mcp/rest/get_company?id=1292"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Falchemy-executive-assistant-bucharest"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Falchemy-executive-assistant-bucharest"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Falchemy-executive-assistant-bucharest"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/alchemy-executive-assistant-bucharest\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Falchemy-executive-assistant-bucharest"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3355307}},{"tool":"search_jobs","arguments":{"company":"alchemy.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3355307},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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