{"id":350474,"url":"https://alion.io/job/alcon-executive-assistant-business-support","title":"Executive Assistant & Business Support","company":{"id":5809,"name":"Alcon","domain":"alcon.com","url":"https://alion.io/company/alcon","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":92,"open_postings":78,"ghost_share":0.013,"stale_share":0.269,"repost_share":0.013,"time_to_fill_p50_days":27,"computed_at":"2026-10-19T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Macquarie Park, Australia"],"countries":["AU"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":50000,"max_usd":86000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":8},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-08-18T00:00:00Z","employer_posted_date":"2026-10-05","last_verified_at":"2026-10-18T09:45:17Z","board_verified":true,"closed_at":null,"days_open":62,"trust":{"level":"ok","repost_count":1,"flags":[],"days_open":62},"description":"At Alcon, we're passionate about enhancing sight and helping people see brilliantly. With more than 25,000 associates, we innovate fearlessly, champion progress, and act swiftly to impact global eye health. We foster an inclusive culture, recognizing your contributions and offering opportunities to grow your career like never before. Together, we make a difference in the lives of our patients and customers. Are you ready to join us?\nPrimary Purpose of the Role\nThe Executive Assistant & Business Support role is responsible for ensuring the seamless execution of all executives, administrative, and office-wide operational activities that enable senior leadership to deliver on strategic and commercial priorities. \nThe role provides high-quality, proactive support to both the Country Franchise Head (CFH), Surgical & Country Manager, and the Country Franchise Head, Vision Care, managing complex calendars, communications, meetings, and travel with precision and professionalism.\nWorking closely with cross-functional and external partners, the role is responsible to lead the smooth running of the ANZ office environment, acting as the key contact for facilities, workplace services, and administrative processes. \nThe role balances executive support as the core accountability, with structured business coordination support across franchises and office operations. \nMajor Accountabilities\nExecutive Support, Calendar & Communication Management\nProvide proactive, high-quality executive support, protecting leadership time and ensuring clarity of priorities.\n\nManage calendars, meeting rhythms, and leadership preparation materials including briefing packs and pre-reads.\n\nMaintain high standards of confidentiality, discretion, and integrity.\n\nEnsure timely preparation, editing, proofreading, and circulation of documents, pre-reads, presentations, agendas, and minutes.\n\nTravel, Expenses, and Financial Discipline:\nManage domestic and international travel logistics for CFHs ensuring cost-effective and well-planned itineraries.\nManage timely preparation and submission of expense reports for senior leaders.\nOccasionally support other CMT members on travel and expense management.\nCountry Rhythm Enablement, Enterprise-Wide Events, Culture and Engagement Activities\nPlan and coordinate enterprise-wide events including Town Halls, Coffee Corners, country rhythms such as CMT/CLF forums, and key internal communication initiatives.\nSupport culture-building activities and inclusion efforts that strengthen collaboration, alignment, and shared purpose (eg. initiatives around First Nations communities, ANZ recognition programs, etc.)\nOffice / Facilities Coordination\nServe as the key contact for office management and facility-related matters ensuring a safe, efficient, and high-quality workplace.\nCoordinate when required with JLL and other facilities providers to ensure seamless day-to-day operations of head office operations.\nSupport cyclical WHS compliance activities i.e. office safety inspection, hazard reporting, and participate in building safety training (e.g. Fire Warden).\nSupport space planning and workplace enhancement projects.\nBusiness Support & Franchise Coordination\nSupport coordination of franchise-wide initiatives, offsites, and business events, including preparation and logistics.\nProvide coordination and backup support for key commercial and operational activities. \nPrepare basic trackers, reports, and consolidation of inputs to support leadership visibility and decision making.\nKey Performance Indicators\nHigh quality, timely administrative support.\n\nSmooth functioning of office operations.\n\nHigh stakeholder satisfaction.\n\nEffective event and meeting coordination.\n\nCompliance with WHS and applicable policies.\n\nPosition Prerequisites\nEducation: Business college degree or a related discipline (minimum)\n\nExperience: 5+ years executive support; strong MS Office skills; stakeholder management; office operations experience preferred.\n\nCompetencies: Integrity, problem solving, communication, organisation and interpersonal savvy, action orientation.\n\nWhy join Alcon?\n- Join a global leader with a rich history of innovation and excellence in eye care.\n- Be part of a collaborative and supportive team culture that values diversity and inclusion.\n- Enjoy a competitive compensation package and opportunities for career advancement.\n- Make a meaningful difference in the lives of patients worldwide by contributing to cutting-edge advancements in eye health.\nAlcon Careers\nSee your impact at alcon.com/careers\nATTENTION: Current Alcon Employee/Contingent Worker\nIf you are currently an active employee/contingent worker at Alcon, please click the appropriate link below to apply on the Internal Career site.\nFind Jobs for Employees\nFind Jobs for Contingent Worker","description_format":"text","description_chars":4807,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Surgical Instruments & Devices","Eyewear"],"lifecycle":[{"event":"open","at":"2026-09-05T18:54:27Z"},{"event":"close","at":"2026-09-15T14:33:26Z"},{"event":"reopen","at":"2026-10-05T06:23:52Z"}],"visa":[],"liveness":{"score":17,"band":"cold","label":"Long shot","p_open":1,"p_active":0.621,"p_room":0.28,"age_days":62,"expected_fill_days":27,"reasons":["conf:19","velocity","win:tail","crowd:brand"],"computed_at":"2026-10-19T05:45:15Z"},"pay":null,"html_url":"https://alion.io/job/alcon-executive-assistant-business-support","json_url":"https://alion.io/job/alcon-executive-assistant-business-support.json","meta":{"generated_at":"2026-10-19T08:01:00Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5181,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-20T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":5809},"rest":"https://alion.io/mcp/rest/get_company?id=5809"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Falcon-executive-assistant-business-support"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Falcon-executive-assistant-business-support"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Falcon-executive-assistant-business-support"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/alcon-executive-assistant-business-support\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Falcon-executive-assistant-business-support"}]}