JV GSR Logistics Assistant

About the Role

• The successful candidate will coordinate logistics for Geosciences personnel and visitors, manage accommodation and transportation arrangements, provide first-level administrative support, and ensure the timely execution of logistics requests.

Key Responsibilities

• Coordinate logistics and administrative support for the Geosciences community.
• Arrange office furniture, desks, chairs, telephones, and other essential facilities for staff.
• Raise and follow up on requests with Logistics, Works & Maintenance, and other relevant departments.
• Manage the Geosciences visitors’ database and coordinate accommodation, transportation, drivers, security, radio equipment, badges, and flight confirmations.
• Prepare weekly logistics reports and track Geosciences mission statistics.
• Serve as the PTS correspondent for GSR and manage related missions and visitor records.
• Coordinate technical meetings, refreshments, divisional functions, and VIP visits.
• Maintain adequate stocks of paper and ink for GSR printers and plotters.
• Raise purchase requisitions promptly and monitor requests through to completion.
• Assess, prioritise, and follow up on logistics requests while ensuring compliance with approval procedures.

Requirements

• Bachelor’s degree in Arts or Social Sciences.
• Good knowledge of computers and Microsoft Office applications.
• Very good knowledge of the TEPNG organisational structure.
• Strong written and verbal communication skills in English.
• Excellent organizational, coordination, and administrative skills.
• Ability to manage multiple requests, prioritise tasks, and meet deadlines.
• Strong attention to detail and discretion when handling VIP visitors and security arrangements.

Key Competencies

• Logistics and visitor management
• Planning and coordination
• Administrative reporting
• Time management and prioritisation
• Communication and stakeholder management
• Problem-solving and follow-through