{"id":4131706,"url":"https://alion.io/job/alea-office-manager","title":"Office Manager","company":{"id":1996905,"name":"Alea","domain":"alea.com","url":"https://alion.io/company/alea-com","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Teamtailor","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Barcelona, Spain"],"countries":["ES"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-11T15:20:24Z","employer_posted_date":"2026-11-11","last_verified_at":"2026-11-12T02:42:23Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"About the Job\nThe Office Manager is responsible for ensuring the smooth operation of the office environment, overseeing administrative functions, and creating a welcoming and efficient workspace. This role involves managing office supplies, handling facility-related issues, organizing events, and supporting employees with various administrative needs. The Office Manager plays a vital role in enhancing team morale, streamlining office processes, and maintaining a productive, organized office.\nKey Responsabilities\nOffice Administration and Facility Management\nOversee daily office operations to ensure functionality, cleanliness, and a pleasant atmosphere.\n\nManage inventory and purchase office supplies, equipment, and furniture, ensuring availability and cost-effectiveness.\n\nCoordinate maintenance requests and repairs with facility providers and troubleshoot issues as they arise.\n\nEnsure compliance with safety and security protocols, including maintaining emergency plans and supplies.\n\nEmployee Support and Onboarding\nAct as the main point of contact for all office-related inquiries, resolving issues and providing assistance to employees.\n\nFacilitate the onboarding process for new hires, including workspace setup, IT equipment distribution, and introduction to office policies.\n\nSupport employees with travel arrangements, conference registration, and scheduling as needed.\n\nEvent Planning and Coordination\nOrganize and coordinate company events, team-building activities, and meetings, both on-site and off-site.\n\nManage logistics for events, such as catering, space booking, AV equipment, and transportation as required.\n\nDevelop and maintain relationships with vendors and negotiate contracts to optimize service quality and costs.\n\nBudget Management and Cost Control\nDevelop and monitor the office operations budget, ensuring cost-effective practices and adherence to financial guidelines.\n\nTrack expenses, negotiate vendor contracts, and manage supplier relationships to maximize value.\n\nPrepare monthly expense reports, reconciling with the finance department and identifying potential cost-saving opportunities.\n\nHealth, Safety, and Compliance\nOversee adherence to health and safety regulations, including conducting risk assessments and emergency procedures.\n\nStay up-to-date on relevant legal requirements and implement policies to ensure office compliance with standards.\n\nManage safety programs, such as fire drills and first-aid training, and act as the point of contact for emergencies.\n\nProcess Improvement and Documentation\nEstablish and refine office procedures and policies to increase efficiency and employee satisfaction.\n\nMaintain organized records of vendor contracts, office expenses, and facility maintenance.\n\nRegularly review office management processes and recommend improvements to streamline operations.\n\nRequired qualifications\nEducation:\nBachelor’s degree in Business Administration, Operations Management, or related field preferred.\n\nExperience:\n3+ years of experience in office management, facilities management, or administrative roles.\n\nProven experience in organizing events and managing vendor relationships.\n\nTechnical Skills:\nProficiency in Microsoft Office Suite and office management software.\n\nKnowledge of budgeting, scheduling, and expense management.\n\nSoft Skills:\nExcellent organizational and multitasking skills with a strong attention to detail.\n\nAbility to communicate effectively and build relationships with employees at all levels.\n\nProblem-solving abilities to handle unexpected issues and prioritize tasks.\n\nWhat We Offer\nA competitive salary package based on your experience.\n\nAn impressive benefits package, focused on our culture of integral health that includes medical insurance, gym with personal trainer, sauna and hyperbaric chamber, and fresh fruit every day.\n\nTax-advantageous wage benefit: Meal card, transport package and other measures such as childcare allowance.\n\nDiscount on Veg it (vegan meals) to order your lunch at the office.\n\nFlexible start and finish times.\n\nReduced working hours in August.\n\n23 holidays plus 3 extra days at disposal\n\nHybrid Work Model.\n\nEnglish classes\n\nParking benefit for those who live outside of Barcelona.\n\nAnd what we are very proud of, you will join a young, motivated and powerful team with a great team culture. As it’s not all work, we maintain the team spirit with team building events, parties and workshops where you can enjoy our achievements. When you leave in the afternoon, you can join our paddle tennis games near the office.","description_format":"text","description_chars":4555,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Company events","Health insurance","Hybrid work"],"hiring_locations":[{"name":"Spain","iso":"ES","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Integration & API Management","iGaming & Gambling"],"lifecycle":[{"event":"open","at":"2026-11-12T02:42:23Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":24,"reasons":["conf:3","win:early"],"computed_at":"2026-11-12T06:19:06Z"},"pay":null,"html_url":"https://alion.io/job/alea-office-manager","json_url":"https://alion.io/job/alea-office-manager.json","meta":{"generated_at":"2026-11-12T06:19:06Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":12546,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1996905},"rest":"https://alion.io/mcp/rest/get_company?id=1996905"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Falea-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Falea-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Falea-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/alea-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Falea-office-manager"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4131706}},{"tool":"search_jobs","arguments":{"company":"alea.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4131706},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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