{"id":2094946,"url":"https://alion.io/job/aledade-executive-assistant-remote","title":"Executive Assistant, Remote","company":{"id":5213,"name":"Aledade","domain":"aledade.com","url":"https://alion.io/company/aledade","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"A","score":89,"open_postings":7,"ghost_share":0,"stale_share":0.429,"repost_share":0,"time_to_fill_p50_days":52,"computed_at":"2026-10-16T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":{"label":"US time zones","utc_offset_min":-8,"utc_offset_max":-5},"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":["US"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":50000,"max_usd":107000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":136},"experience_years_min":6,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Claude","optional":false},{"name":"Gemini","optional":false},{"name":"Slack","optional":false},{"name":"Google Workspace","optional":true}],"status":"live","first_seen_at":"2026-10-08T14:18:01Z","employer_posted_date":"2026-10-08","last_verified_at":"2026-10-16T07:54:34Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"The Executive Assistant (EA) serves as a strategic executive business partner supporting 3-4 assigned senior leadership members (SVPs+). Moving beyond traditional administrative support, the EA leverages organizational insight to optimize executive efficacy, proactively mitigate operational risks, and streamline cross-functional workflows. Operating in a fast-paced environment, this role acts as a trusted gatekeeper and operational liaison, ensuring leadership focus remains strictly aligned with company priorities.\nPrimary Duties:\nStrategic Calendar & Time Architecture\nOwn and strategically manage complex executive calendars, acting as the ultimate optimizer, gatekeeper, and time manager.\nProactively identify and resolve scheduling conflicts for high-volume, multi-stakeholder meetings; educate internal parties on proper engagement protocols.\nExecute coordinated vetting processes for offsite events, internal retreats, and external gathering requests to ensure executive alignment with corporate priorities.\n Executive Meeting Management\nServe as the expert for virtual (Google Meet/Zoom) and internal/external in-person executive meetings, owning end-to-end logistics, travel integration, and room coordination.\nManage the full meeting lifecycle - developing agendas, distributing pre-reads, attending key staff meetings, capturing minutes, and driving action-item follow-ups along with the executives.\nSupport high-stakes engagements, which may include board meetings, speaking engagements or team staff meetings by managing materials and execution.\nCommunications & Inbox Triage\nManage and triage large influxes of executive email and departmental Slack correspondence; independently filter, prioritize, flag time-sensitive matters, and draft strategic responses.\nDraft, edit, and consolidate executive communications, newsletters, presentations, and formal memos.Act as a primary point of contact for internal departments and key external stakeholders, independently resolving inquiries or escalating appropriately.\n\n Operational, Financial, & Travel Management\nProvide comprehensive travel management, leveraging third-party travel systems to book complex travel itineraries.\nAct as an expense delegate in Expensify; and serve as an approval proxy for direct reports.\nOwn or assist with team-wide operations including onboarding/offboarding coordination, access permissions (Google, Slack, distribution lists), organizational charts, PTO approval proxy duties.\nHandle routine workflows and contract management, including organizing and tracking documents in tools like Ironclad to keep leadership operations running smoothly.\n Technology Partnership & AI Integration\nTech Support Liaison: Act as the primary point of contact for the executive’s technical needs, including coordinating hardware/software requests, resolving basic access issues, and serving as the bridge to IT support to ensure smooth daily operations.\nSupport the execution and communication of cross-functional updates while ensuring key strategic deadlines are achieved.\nLeverage AI-driven tools (e.g., Gemini, Claude) to streamline administrative workflows, automate routine deliverables, and scale team productivity.\nMinimum Qualifications:\n6+ years of relevant work experience, with 3+ years of direct experience as an executive administrative assistant or executive business partner.\nAvailable to work across various time zones and/or non-traditional working hours on occasion, as needed.\nProven adaptability and a strong willingness to learn new technologies, including emerging AI tools and platforms.\nPreferred Qualifications:\nIn-depth understanding of executive team operations and corporate dynamics.\nAdvanced ability to manage complex calendars and negotiate scheduling across multiple executives.\nExceptional verbal and written communication skills with strong presentation formatting capabilities.\nStrong organizational, problem-solving, and time-management skills with meticulous attention to detail.\nExercise strong discretion while handling highly confidential, sensitive information.\nHands-on experience with Google Workspace, AI tools (preferably Claude), Navan, Expensify, and UKG.\nExperience utilizing AI-powered tools to streamline administrative tasks and improve team-wide productivity.\nPhysical Requirements:\nSitting for prolonged periods of time. Extensive use of computers and keyboard. Occasional walking and lifting may be required.\nThis is a non-exempt, full-time position structured around a standard 40-hour work week. Success in this role requires disciplined time management and prioritization to ensure all deliverables are consistently met within these core hours.\nAvailable to work across various time zones and/or non-traditional working hours on occasion, as needed","description_format":"text","description_chars":4788,"description_truncated":false,"requirements":{"experience_years_min":6,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Care Coordination & Population Health"],"lifecycle":[{"event":"open","at":"2026-10-08T16:23:51Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 22","filings_12m":22,"filings_prev_12m":12,"green_card_filings_12m":0,"median_offered_wage_usd":202500,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":7,"expected_fill_days":52,"reasons":["conf:2","velocity","win:early"],"computed_at":"2026-10-16T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/aledade-executive-assistant-remote","json_url":"https://alion.io/job/aledade-executive-assistant-remote.json","meta":{"generated_at":"2026-10-16T11:24:04Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":10178,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-17T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":5213},"rest":"https://alion.io/mcp/rest/get_company?id=5213"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Faledade-executive-assistant-remote"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Faledade-executive-assistant-remote"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Faledade-executive-assistant-remote"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/aledade-executive-assistant-remote\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Faledade-executive-assistant-remote"}]}