{"id":4296309,"url":"https://alion.io/job/aliaxis-administrative-assistant","title":"Administrative Assistant","company":{"id":2235916,"name":"Aliaxis","domain":"aliaxis.com","url":"https://alion.io/company/aliaxis-com","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":79,"open_postings":51,"ghost_share":0,"stale_share":0.843,"repost_share":0,"time_to_fill_p50_days":27,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Langley, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-13T00:00:00Z","employer_posted_date":"2026-11-13","last_verified_at":"2026-11-14T01:23:35Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Administrative Assistant\nLocation: Langley, BC\nAt IPEX, the leader in thermoplastic piping systems, we are redefining the future of water management and clean energy. As part of the Aliaxis family, we combine global strength with local expertise to tackle the world's toughest challenges. Guided by our values - We Care, We Dare, We Deliver - we challenge the status quo to make a meaningful impact. If you're an innovative collaborator ready to make a difference, come join us in shaping a better tomorrow!\nThe Administrative Assistant provides comprehensive support to ensure smooth day-to-day operations within the office. This role serves as the first point of contact for visitors and callers, manages front desk activities, and delivers a wide range of administrative services including scheduling, document preparation, and record maintenance. The position also oversees office organization, coordinates meetings and events, assists with customer inquiries during busy periods, and contributes to process improvements. The ideal candidate is detail-oriented, organized, and able to manage multiple priorities while maintaining a professional and welcoming environment. This is an on-site role 5 days/week, 8am-4pm, based out of the Ipex Langley office.\nPrimary responsibilities\nServe as the first point of contact for visitors and callers, ensuring a professional and welcoming experience.\nAnswer and direct incoming calls promptly and accurately; take messages and relay information as needed.\nGreet visitors, verify appointments, and maintain a secure and accurate visitor log.\nManage incoming and outgoing mail, courier deliveries, and ensure timely distribution to appropriate recipients.\nMaintain a tidy and organized reception area to reflect a professional environment.\nAssist with data entry, report generation, and basic analysis to support departmental needs.\nCoordinate scheduling and calendar management for meetings, including booking rooms and arranging necessary resources.\nSupport planning and logistics for internal events, training sessions, and team meetings, including catering and materials preparation\nMonitor and replenish office supplies; place orders and track deliveries to maintain adequate inventory.\nEnsure office equipment is functioning properly; coordinate maintenance or repairs when needed.\nOversee boardroom bookings and ensure meeting spaces are prepared and equipped.\nLiaise with external service providers (e.g., cleaning, maintenance) to ensure quality and timely service.\nMaintain general office organization and cleanliness to promote a productive work environment\nKey qualifications\nMinimum high school diploma, post-secondary preferred\nMinimum 2-3 years’ experience in an administrative or customer service role\nExperience supporting a sales team is an asset\nProficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)\nExperience with internal reporting tools and CRM systems (ex. SAP) preferred\nFamiliarity with trade show coordination and event planning preferred\nCore Competencies\nExcellent written and verbal communication skills\nStrong interpersonal skills with demonstrated tact and diplomacy\nCollaborative team player with a positive attitude\nAbility to prioritize tasks and manage multiple responsibilities independently\nProfessional demeanor with a customer service orientation\nWhy Join Us?\nThis role offers the opportunity to influence business growth, develop strategic customer partnerships, and contribute directly to market expansion within a respected industry-leading organization.\nIPEX is committed to providing accommodations for people with disabilities throughout the recruitment process and, upon request, will work with qualified job applicants to provide suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability. Accommodation requests are available to candidates taking part in all aspects of the selection process for IPEX jobs. To request an accommodation, please contact HR at ","description_format":"text","description_chars":4036,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Plastics & Polymers","Irrigation","Building Materials"],"lifecycle":[{"event":"open","at":"2026-11-14T01:23:35Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":27,"reasons":["conf:2","win:early","comp:junior,brand"],"computed_at":"2026-11-14T03:39:28Z"},"pay":null,"html_url":"https://alion.io/job/aliaxis-administrative-assistant","json_url":"https://alion.io/job/aliaxis-administrative-assistant.json","meta":{"generated_at":"2026-11-14T03:39:28Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5573,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2235916},"rest":"https://alion.io/mcp/rest/get_company?id=2235916"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Faliaxis-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Faliaxis-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Faliaxis-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/aliaxis-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Faliaxis-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4296309}},{"tool":"search_jobs","arguments":{"company":"aliaxis.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4296309},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}