{"id":3697181,"url":"https://alion.io/job/alice-bob-junior-quantum-academy-coordindator-mf","title":"Junior Quantum Academy Coordinator M/F","company":{"id":1906,"name":"Alice & Bob","domain":"alice-bob.com","url":"https://alion.io/company/alice-bob","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"A","score":85,"open_postings":5,"ghost_share":0,"stale_share":0.4,"repost_share":0,"time_to_fill_p50_days":71,"computed_at":"2026-11-06T05:58:05Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Paris, France"],"countries":["FR"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Alice & Bob","optional":false},{"name":"GDPR","optional":false}],"status":"live","first_seen_at":"2026-11-03T16:30:02Z","employer_posted_date":"2026-11-03","last_verified_at":"2026-11-06T18:33:41Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"About the role\nIn a context of rapid growth and a widening global quantum talent gap, Alice & Bob is building its own Quantum Academy to foster a nourishing ecosystem and connect doctoral researchers, students, early-career researchers, and its employees. The Junior Quantum Academy Coordinator is the operational backbone of this effort, ensuring that Academy programs run smoothly and that every participant is well supported from application to follow-up.\nReporting to and working in tandem with the Quantum Academy Lead, they will work closely with the People & Culture, Finance & Legal, and the scientific teams, and academic partners to coordinate the CIFRE doctoral program, manage communication and registration for Academy events (Alice & Bob Days, hackathons, summer schools, etc.) and help organize internal training.\n\nResponsabilities:\n Coordinate the CIFRE doctoral program (30%)\nAct as the administrative point of contact for around 20 CIFRE PhD students a year, their academic partners and host laboratories\nTrack each thesis from candidate follow-up through application, contracting and onboarding to annual reviews and defense\nMaintain an up-to-date tracker of students, deadlines and milestones\nCoordinate with People & Culture, Finance & Legal and scientific supervisors on contracts, funding and compliance\nWorkload follows the academic calendar, with peaks in early summer and in the fall as the new student cohorts for September are prepared.\n Run logistics and registration for Academy events (30%)\nOrganize event logistics for Alice & Bob Days and summer schools: room and venue booking, catering, transport, and speaker and site access paperwork\nCoordinate registration for external students and researchers: collect applications for the Quantum Academy Lead to review, and send confirmations and practical information to participants\nTrack event budgets, travel grants and participant communications\nCollect feedback and maintain alumni records\n Support internal training (20%)\nKeep training materials and recorded sessions updated, organized and available to employees\nCoordinate session scheduling and employee enrollment, and track participation\n Promote the Academy's offerings (10%)\nCommunicate training, events, job postings and opportunities through the relevant channels, including announcements to local schools and universities, working with Marketing and Talent Acquisition\nMaintain Academy web content, mailing lists and newsletters\n Support hackathons and student outreach events (10%)\nHelp plan and coordinate hackathons and other outreach events for students\nLiaise with student organizers, universities and partners\nRequirements:\nThe ideal candidate is a well-organized coordinator who enjoys keeping many moving parts on track and being the reliable point of contact for students, researchers and colleagues. They may come from university administration, event coordination, a research institute or a similar program-support role. Curiosity about science and a taste for building clear processes matter more than prior knowledge of quantum computing.\n Education: Bachelor's degree or equivalent (Bac+3) in administration, management, communication, education or a scientific field; master's degree welcome\n Languages: Fluent in French (required); proficient in English (written and spoken)\n Experience: 1-2 years in administration, program or event coordination, or a registrar-type role (internships and work-study included)\nStrong organizational skills and attention to detail, with the ability to manage several deadlines and processes in parallel\nExperience with application, registration or enrollment processes, and with tracking tools such as spreadsheets, databases or event platforms\nClear written and verbal communication with students, researchers and academic partners\nEvent logistics coordination: venues, transport, catering and participant communication\nDiscretion and rigor in handling personal and contractual data (GDPR)\nAutonomy, reliability and a service-oriented mindset\nInterest in science and education (a quantum physics background is not required)\nA plus: familiarity with the French academic and research environment (universities, doctoral schools, CIFRE)\nRecruitement Process:\nScreening Call with Sylamite, Talent Acquisition Specialist (30 min)\nHiring Manager Interview with Hector (45 min)\nTechnical Interview/Case study (60 min)\nLeadership Team Interview (30 min)\nFit Interview (30 min)\nReference Check","description_format":"text","description_chars":4476,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"French","level":"Advanced (C1)","optional":false},{"language":"English","level":"Advanced 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