{"id":1640168,"url":"https://alion.io/job/alignmnh-administrative-specialist-hr","title":"Administrative Specialist, HR","company":{"id":1950562,"name":"AlignMNH","domain":"alignmnh.org","url":"https://alion.io/company/alignmnh","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Baltimore, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":63095,"max":77773,"currency":"USD","period":"year","gross":null,"usd_annual":77773},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-10-01T21:58:04Z","employer_posted_date":"2026-10-01","last_verified_at":"2026-10-21T06:28:29Z","board_verified":true,"closed_at":null,"days_open":19,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":19},"description":"Overview\nThe Administrative Specialist provides varied administrative support ranging from standard to complex for the Global Programs and Technical Excellence Department, and require high level expertise and independent decision making. Works on administrative assignments that require research, initiative, independent discretion, and specialized knowledge and abilities. Leads or assists with ad-hoc or recurring projects. Responsibilities require significant collaboration and coordination with others within and outside of the unit and extensive knowledge of the organization.\nResponsibilities\nIndependently manage complex calendars and meeting schedules based on an understanding of shifting priorities. \nProvide preparation for meetings, presentations, and discussions by gathering critical details to facilitate timely responses and task management. \nSupport staff management and team meetings, and provide follow-up on action items.\nAnticipate departmental needs by prioritizing incoming work to ensure timely and effective resolution and following up with deadlines, drafts, reminders.\nLead or significantly contribute to recurring or ad-hoc projects, including providing support or guidance to other staff.\nAssist with planning and conduct of events as needed.\nPerform general office management necessary for efficient operations. e.g. assisting with space issues, room reservation requests, technology needs, etc.\nEnsure timely processing and submission of travel reimbursements, online payments, purchase orders, and non-employee expense reimbursements.\nLocate and compile information to format and produce reports, graphs, tables, records, and other sources of information.\nResponsible for answering questions, providing guidance, and disseminating information.\nInterpret and communicate operating policies.\nProactively identify and assist with the resolution of administrative problems.\nMaintain high-level knowledge of the informal and formal department goals, standards, policies, and procedures including familiarity with other departments in the Jhpiego.\nOther duties as assigned.\n\nRequired Qualifications\nBachelor’s degree; Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS diploma/graduation equivalent, to the extent permitted by the organization equivalency formula. \n4+ years of progressively responsible administrative experience, with experience working on special projects and assignments. \nPreferred Qualifications\nTechnical Qualifications & Specialized Certifications:\nHighly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint. \nTechnical Skills & Expected Level of Proficiency:\nCalendar Management: Advanced \nFinancial Administration: Advanced \nInterpersonal Skills: Advanced \nMeeting Coordination: Advanced \nOffice Procedures: Advanced \nOral and Written Communications: Advanced \nOrganizational Skills: Advanced \nReport Writing: Intermediate \nThe Annual Salary range for this role is expected to be: $63,095 - $77,773\nTotal Rewards:\nThe referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/\nPlease refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.\nThe successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.\nThe Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.\nEqual Opportunity Employer\nAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.\nEEO is the Law\nLearn more:https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf\nAccommodation Information\nIf you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.\nRECRUITMENT SCAMS & FRAUD WARNING\nJhpiego has become aware of scams involving false job offers. Please be advised:\nRecruiters will never ask for a fee during any stage of the recruitment process.\nAll active jobs are advertised directly on our careers page.\nOfficial Jhpiego emails will always arrive from a @Jhpiego.org email address.\nPlease report any suspicious communications to \n#LI-TT1","description_format":"text","description_chars":6366,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Internet Services"],"lifecycle":[{"event":"open","at":"2026-10-01T21:58:04Z"}],"visa":[],"liveness":{"score":14,"band":"cold","label":"Long shot","p_open":1,"p_active":0.411,"p_room":0.35,"age_days":19,"expected_fill_days":6,"reasons":["conf:2","win:tail","comp:junior"],"computed_at":"2026-10-21T05:46:15Z"},"pay":{"stated_usd_annual":77773,"is_top_pay":true},"html_url":"https://alion.io/job/alignmnh-administrative-specialist-hr","json_url":"https://alion.io/job/alignmnh-administrative-specialist-hr.json","meta":{"generated_at":"2026-10-21T07:49:27Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":11085,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-22T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1950562},"rest":"https://alion.io/mcp/rest/get_company?id=1950562"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Falignmnh-administrative-specialist-hr"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Falignmnh-administrative-specialist-hr"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Falignmnh-administrative-specialist-hr"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/alignmnh-administrative-specialist-hr\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Falignmnh-administrative-specialist-hr"}]}