Procurement Officer

Overview

Jhpiego is recruiting for a procurement officer for a maternal and newborn health program in Senegal, funded by the US Government. The program provides safe childbirth for mothers and babies, vaccinates children, treats deadly illnesses and malnutrition, and controls disease outbreaks.

The Procurement Officer is responsible for supporting procurement operations for the Senegal Office. This includes sourcing, negotiating, purchasing, and coordinating with a wide variety of vendors and suppliers in compliance with donor and organization rules and policies. The Procurement Officer will be responsible for the day-to-day implementation of Jhpiego’s procurement systems and procedures. They will work closely with the technical and program teams to ensure timely and efficient procurement processes and will proactively identify and address any gaps in the system, recommending improvements as needed.

All staff members of Jhpiego, regardless of the level of their responsibilities are expected to:

• Model the mission and values of Jhpiego.
• Lead by example.
• Contribute to the knowledge sharing and transfer process.
• Make responsible decisions that result in time and cost containment and clear accountability.
• Participate in the business development process.
• Adhere to the Jhpiego code of conduct, policies and procedures.

Responsibilities

• Provide procurement support to the Senegal Country Office
• Perform purchasing functions including: Sourcing quotations and negotiating prices, terms, delivery, and after-sale services with vendors
• Preparing the basis for vendor selection (BVS, justifications) and forwarding to Jhpiego Baltimore for approval when necessary
• Preparing documentation for prior approval and raising LPOs to forward to vendors/suppliers
• Following up with vendors to ensure timely delivery of goods and services
• Collaborate with Jhpiego staff to determine specifications for goods and services
• Maintain and update procurement systems and records, ensuring compliance with Jhpiego Baltimore’s procurement standards
• Assist in coordinating and delivery of receipts by vendors to office.
• Participate in evaluating, appraising, and selecting pre-qualified suppliers/vendors.
• Work closely with the Procurement Manager to ensure smooth and timely procurement processes, proactively identifying and addressing any gaps in procedures.
• Ensure proper filing and archiving of procurement documents.
• Perform other duties and responsibilities as assigned

Required Qualifications

• Bachelor’s degree in supply chain management, Procurement and logistics management or a related field
• Minimum of six (6) years of relevant experience in procurement or administration

Preferred Qualifications

• Knowledge of USG rules and regulations
• Experience working in a busy office environment
• Proficiency in MS Word, MS PowerPoint, and MS Excel
• Broad range of administrative, office management, and computer skills
• Strong analytical and problem-solving skills, with attention to detail.
• Excellent interpersonal and communication skills, with the ability to work effectively with diverse teams and stakeholders.
• Cooperative, flexible, dependable, and committed to upholding the organization’s values
• Strong interpersonal and communication skills, able to build trust and maintain confidentiality
• Willingness to take on additional responsibilities to achieve organizational objectives
• Demonstrated ability to manage multiple tasks, prioritize, and meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Office applications and internet-based tools.
• Willingness and ability to travel frequently within Senegal
• Fluency in written and spoken French is required and English is an asset