{"id":3880732,"url":"https://alion.io/job/alimentiv-tmf-associate-2","title":"TMF Associate","company":{"id":2426,"name":"Alimentiv","domain":"alimentiv.com","url":"https://alion.io/company/alimentiv","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"B","score":84,"open_postings":11,"ghost_share":0,"stale_share":0.455,"repost_share":0,"time_to_fill_p50_days":65,"computed_at":"2026-11-07T05:47:08Z"}},"role":"Sales","role_family":"Sales","seniority":"middle","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Warsaw, Poland","Budapest, Hungary","London, United Kingdom","Bucharest, Romania","Toronto, Canada","London, Canada","Brazil"],"countries":["PL","HU","GB","RO","CA","BR"],"hiring_countries":["PL"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-06T16:39:54Z","employer_posted_date":"2026-11-06","last_verified_at":"2026-11-07T15:18:41Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Job Title: TMF Associate\nEmployment Type: Full time, Permanent\nJob Reports To: Manager, TMF Operations\nDepartment/Unit Name: TMF Operations\nJob Summary:\nResponsible for the management of the Trial Master File (TMF) content and associated processes during the study life cycle from study set up to transfer/archiving. Work in partnership with study teams during periodic file reviews and audits to address findings related to the TMF. Manage access and organization of the controlled electronic file repository, in line with the defined file structure and access management framework. Work proactively and successfully within a cross-functional team. Communicate and promote department and company goals and practices. Interact with stakeholders in a way that fosters a positive working atmosphere and encompasses a professional and helpful attitude. Time allocated may be adjusted based on need.\nService Delivery\nServe as the primary TMF contact for assigned studies.\nEnsure TMF is complete and “inspection ready” throughout study lifecycle and documents are filed contemporaneously.\nWork with Team Lead to create study specific TMF management and oversight documents (e.g., File Index, Expected Document Lists and TMF Management Plan) in alignment with study.\nDevelop and maintain study-specific work instructions, as needed.\nUtilize organization skills to maintain a quality control schedule and perform periodic inventories of study TMF to ensure completeness.\nReview and communicate out-of-scope and/or incomplete documents to study teams; escalating as needed.\nReconcile expected document lists based on study events and milestones.\nPrioritize and resolve TMF help desk tickets; may include triaging activities.\nProvide study specific TMF training to internal and/or external stakeholders, as needed.\nProcess and review documents, following applicable scanning and best practices and best practices, and applying ALCOA principles appropriately.\nFile and retrieve TMF documents in a timely manner.\nDepartment Support\nComplete routine administrative tasks in a timely manner (e.g., timesheets, metrics).\nParticipate in discussions, decisions and sharing of knowledge in department meetings, periodic presentations, and smaller working groups.\nSeek opportunities to assist in the development, implementation and maintenance of internal systems (e.g., databases used to manage records).\nProvide mentorship and training to junior level staff.\nPropose suggestions and work on the development and maintenance of department quality system documents to improve efficiencies.\nQualifications\nThe successful candidate will possess a college diploma/degree and 3 years of relative related experience or on going training. They will have an understanding of TMF organization, implementation, and archival including relevant regulations and guidance to assure quality and integrity of TMFs. Have the ability to incorporate the principles of ALCOA in relation to TMF oversight. Utilize skills in time management and problem-solving. Identify challenges and problems and take the initiative to identify solutions. Demonstrated computer literacy, proven functional knowledge of Microsoft packages and potential to develop.\nWorking Conditions\n- Home based, with the ability to go into office occasionally if needed. \n*Accommodations for persons with disabilities are available on request in respect of all aspects of the recruitment and selection lifecycle. Requests can be directed to \nWarning\nPHISHING SCAM WARNING: Alimentiv is aware of the continued increase of phishing scams, leveraging various methods of attack via email, text, voice and social media. Please note that Alimentiv only uses company email addresses, which contain “@alimentiv.com”, to communicate with candidates via email. If you are contacted by someone about an open job at Alimentiv, please verify the domain of the sender’s email address and that they are asking you to apply on this website. If you believe you’ve been a victim of a phishing scam, please contact your local government cyber authority to report.","description_format":"text","description_chars":4100,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"Poland","iso":"PL","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Clinical Trial Services (CRO)"],"lifecycle":[{"event":"open","at":"2026-11-06T18:00:06Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":0,"expected_fill_days":65,"reasons":["conf:2","velocity","win:early"],"computed_at":"2026-11-07T05:47:08Z"},"pay":null,"html_url":"https://alion.io/job/alimentiv-tmf-associate-2","json_url":"https://alion.io/job/alimentiv-tmf-associate-2.json","meta":{"generated_at":"2026-11-07T16:04:51Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":22423,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-08T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2426},"rest":"https://alion.io/mcp/rest/get_company?id=2426"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Falimentiv-tmf-associate-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Falimentiv-tmf-associate-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Falimentiv-tmf-associate-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/alimentiv-tmf-associate-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Falimentiv-tmf-associate-2"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3880732}},{"tool":"search_jobs","arguments":{"company":"alimentiv.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3880732},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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