{"id":3845072,"url":"https://alion.io/job/all-rights-reserved-administrative-assistant-volunteer-programs","title":"Administrative Assistant - Volunteer Programs","company":{"id":1807752,"name":"All Rights Reserved","domain":"medora.com","url":"https://alion.io/company/medora-com","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paylocity","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Medora, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-05T21:15:04Z","employer_posted_date":"2026-11-06","last_verified_at":"2026-11-14T23:38:18Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":9},"description":"Description\n Our Company\nThe Theodore Roosevelt Medora Foundation (TRMF) is a premier tourism operation and a 501(c)(3) nonprofit organization. TRMF welcomes hundreds of thousands of guests each year through a diverse lineup of entertainment, historical, and educational attractions. We are committed to connecting people to Medora through positive, life-changing experiences.\n Job Overview\nThe Administrative Assistant - Volunteer Programs for the Theodore Roosevelt Medora Foundation (TRMF) works at the direction of and in coordination with the Director of Volunteer Programs. Job responsibilities include administrative tasks, presentations, and public speaking, training sessions, coordinating and staffing special events and assisting in all other aspects of the Volunteer Program.\nResponsibilities and Duties\nPerforms duties as assigned by the Director of Volunteer Programs including but not limited to leading volunteer orientations and assisting with housing coordination. \nAssists the Director of Volunteer Programs in preparing and managing the volunteer application process as needed throughout the season. \nSupports the maintenance and updating of TRMF’s volunteer database. \nCommunicates with Director of Volunteer Programs to assist in tracking potential/interested volunteers for future sessions. \nMaintain the Spirit of Work Lodge including but not limited to restocking rooms and public areas, inspections prior to volunteer move-in, updating flyers or communications, tidying public areas and rooms when needed. \nFacilitate coverage for all venues with volunteers by communicating with other departments. \nTrain volunteer shuttle drivers on vehicle safety, vehicle fueling, vehicle sign-out for10-14-passenger vehicle. \nCollaborate with the Director of Volunteer Programs in building master schedules for each session. \nTrouble shoot issues that arise for the volunteers at the venues or with staff and field these issues in the absence of the Director of Volunteer Programs. \nProvide input and assistance to the Director of Volunteer Programs to ensure volunteer safety is a priority in all the environments in which they work and stay during their time in Medora. \nAssist Director of Volunteer Programs in the weekly wrap-up meetings and ensures all supplies and materials are prepared. \nMaintains an up-to-date database of the volunteer evaluations and provides reports as requested. \nAssist the Director of Volunteer Programs with all administrative tasks for all aspects of the volunteer process. \nOther Duties?\nPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.??\nRequirements\nQualifications\nExcellent verbal and written communication skills \nComfortable with addressing interpersonal and guest service concerns \nAbility to deescalate situations using critical thinking skills \nComfortable making and answering phone calls to assist with volunteer needs including but not limited to filling open volunteer slots, answering volunteers' questions, etc. \nAbility to remain calm and patient when presented with challenges \nEfficient decision-making and time management skills \nClean U.S. Driver’s License and comfortable driving a 10-14-person passenger vehicle \nAbility to adapt to change and flexible in planning and expectations \nUnderstands importance of maintaining confidentiality as needed around volunteers, TRMF, Guests, and Staff \nProficient with Microsoft Office Suite or related software and able to work on and learn various computer systems as needed \nAbility to respond to emails and phone calls related to volunteer services in a timely, accurate and professional manner \nWillingness to work a flexible schedule to meet the demands of TRMF seasonal operations; to include days, evenings, weekends, and holidays \nEducation and Experience:\nTwo years of relevant experience as an Administrative Assistant or experience in Volunteer Management preferred \nKnowledge of nonprofit organizations and fund raising preferred \nExperience directing, training, and addressing both small and large groups \nPhysical Requirements:\nProlonged periods sitting at a desk and working on a computer \nMust be able to lift up to 15 pounds occasionally \nWorking outdoors in varied conditions \nFrequent walking, standing, lifting, bending, using stairs \nRepetitive use of hands and arms \n AAP/EEO Statement??\nIt is the policy of TRMF to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, TRMF will provide reasonable accommodations for qualified individuals with disabilities.?\nSalary Description\n$16.50/hour","description_format":"text","description_chars":5109,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Flexible schedule"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Hotels & Resorts","Theme Parks & Attractions"],"lifecycle":[{"event":"open","at":"2026-11-06T00:27:36Z"}],"visa":[],"liveness":{"score":73,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.816,"p_room":0.9,"age_days":8,"expected_fill_days":18,"reasons":["conf:3","win:mid","comp:junior"],"computed_at":"2026-11-14T05:58:10Z"},"pay":null,"html_url":"https://alion.io/job/all-rights-reserved-administrative-assistant-volunteer-programs","json_url":"https://alion.io/job/all-rights-reserved-administrative-assistant-volunteer-programs.json","meta":{"generated_at":"2026-11-15T05:26:07Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":724,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1807752},"rest":"https://alion.io/mcp/rest/get_company?id=1807752"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fall-rights-reserved-administrative-assistant-volunteer-programs"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fall-rights-reserved-administrative-assistant-volunteer-programs"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fall-rights-reserved-administrative-assistant-volunteer-programs"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/all-rights-reserved-administrative-assistant-volunteer-programs\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fall-rights-reserved-administrative-assistant-volunteer-programs"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3845072}},{"tool":"search_jobs","arguments":{"company":"medora.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3845072},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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