{"id":1892753,"url":"https://alion.io/job/all-rights-reserved-proposal-coordinator-assistant","title":"Proposal Coordinator Assistant","company":{"id":2326815,"name":"WGI","domain":"wginc.com","url":"https://alion.io/company/wginc","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Tampa, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":33000,"max_usd":57000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":3204},"experience_years_min":null,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false}],"status":"live","first_seen_at":"2026-10-05T06:04:53Z","employer_posted_date":"2026-10-05","last_verified_at":"2026-10-14T17:03:46Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":9},"description":"Overview\nWe are seeking a Proposal Coordinator Assistant with 0 to 3 years of relevant experience for ourTransportation Business Development Division in our Tampa or Orlando, Florida, office.\nThe focus of this position is supporting the Proposal and Business Development teams for Transportation and Geospatial.This position requires attention to detail, a learning attitude, ability to follow instructions, resourcefulness, as well as good time and priority management skills.\nAt WGI, you will find talented, passionate associates providing exceptional service in collaborative, team-driven environments, all while having fun and enjoying the work they do. WGI takes pride in being one of the nation’s top consulting firms -- and we have the awards to prove it. We work to stay ahead of the curve by investing in the latest tools and technology.\nWGI is always looking for remarkable individuals to join our team and help us grow in our vision. If you think you are an innovative, self-motivated team player and want to shape your community, join our WGI team today!\n#LI-Onsite\nResponsibilities\nAssist in preparing and formatting resumes, SF330s, project sheets, and proposal templates\nGather and coordinate information for new project sheets with marketing staff\nMaintain and update proposal and CRM libraries, including opportunity and contact records in AEC360\nSupport proposal development, including editing, formatting, compliance review, and page-turn reviews\nCoordinate proposal production logistics: printing, covers, tabs, and shipping/delivery\nParticipate in proposal production meetings to understand and support WGI's coordination process\nAssist with the proposal closing process and ensure proper archival of documents\nUpdate resumes and other marketing materials in AEC360\nFollow up on opportunity outcomes and update AEC360 accordingly\nCollaborate with subconsultants to gather necessary proposal information\nAttend internal team meetings to stay aligned on proposal and marketing activities\nQualifications\nQualifications\nWritten and verbal communication skills\nOrganizational and time management skills\nAbility to follow instructions, resourcefulness, and a positive “can-do” attitude\nSelf-starter and motivated to learn new skills\nDetail-oriented and quality-minded\nBasic skills in Adobe software (InDesign and Acrobat) and Microsoft Office software (Word, Excel, PowerPoint, Teams)\nMust be flexible and willing to work overtime, when needed\nApplicants must be currently authorized to work in the U.S. on a full-time basis. We are unable to sponsor or take over sponsorship of employment visas.\nKnowledge, Experience, and Other Requirements:\nMust have the ability to thrive in a collaborative environment and work well with others\n0 to 3 years of relevant experience preferred\nBachelor’s degree in English, Communications, Marketing, or equivalent demonstrated experience\nPhysical Demands\nThe physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office setting. Hand-eye coordination is necessary to operate a computer, keyboard and mouse. Use of a telephone headset will allow for virtual communication with team members through Zoom and/or Microsoft Teams. While performing the duties of this job, the employee is often required to sit for prolonged periods, use hands/fingers to handle, feel or operate objects, tools or controls and reach with hands and arms, speak and hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.\nApplicants must be currently authorized to work in the U.S. on a full-time basis. We are unable to sponsor or take over the sponsorship of employment visa.\nIf you have what it takes to join our growing organization and want to be part of a dedicated team, please submit your resume for review by our Talent Acquisition Team. WGI provides a competitive salary, excellent benefits, and an outstanding work environment. Equal Opportunity Employer/Veterans/Disabled.\nWGI does not accept any unsolicited resumes. should any 3rd part agency or recruiter forward or submit any resume(s) to a WGI associate without a pre-existing contractual agreement, the submitted resume(s) will be deemed the property of WGI and no placement fee will be provided.\nAll agencies and vendors are required to have a signed WGI vendor agreement form the WGI Chief HR Officer permitting them to work directly through our Talent Acquisition team. Obtaining this signed vendor agreement is the only way you will receive payment. Verbal or written commitments from any other member of our staff will not be binding.\nAll third-part recruiting/supplemental staffing agencies are expected to familiarize themselves and abide by this policy.","description_format":"text","description_chars":4997,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Real Estate","Property Development","Urban Planning"],"lifecycle":[{"event":"open","at":"2026-10-05T06:04:53Z"}],"visa":[],"liveness":{"score":82,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.818,"p_room":1,"age_days":9,"expected_fill_days":29,"reasons":["conf:2","win:early","comp:junior"],"computed_at":"2026-10-14T06:34:16Z"},"pay":null,"html_url":"https://alion.io/job/all-rights-reserved-proposal-coordinator-assistant","json_url":"https://alion.io/job/all-rights-reserved-proposal-coordinator-assistant.json","meta":{"generated_at":"2026-10-14T18:12:06Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":23557,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2326815},"rest":"https://alion.io/mcp/rest/get_company?id=2326815"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fall-rights-reserved-proposal-coordinator-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fall-rights-reserved-proposal-coordinator-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fall-rights-reserved-proposal-coordinator-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/all-rights-reserved-proposal-coordinator-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fall-rights-reserved-proposal-coordinator-assistant"}]}